Supply Horticultural Machinery and Services to Bolton Council

Supply Horticultural Machinery and Services to Bolton Council

The Council is seeking a suitable contractor to supply, on both a hire and purchase basis a range of Horticultural Equipment together with any required parts and consumables.

United Kingdom-Bolton: Horticultural services

2014/S 232-408714

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bolton Council
Corporate Procurement, 1st Floor The Wellsprings, Howell Croft South
For the attention of: Mr Irfan Oomer
BL1 1US Bolton
UNITED KINGDOM
E-mail: irfan.oomer@bolton.gov.uk
Fax: +44 1204331763

Internet address(es):

General address of the contracting authority: www.bolton.gov.uk

Further information can be obtained from: FIA
The Council is using the e-business portal known as The Chest. Once registered, instructions and details for accessing returning documents can be found on this website www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: SAADA
The Council is using the e-business portal known as The Chest. Once registered, instructions and details for accessing returning documents can be found on this website www.the-chest.org.uk

Tenders or requests to participate must be sent to: TRTPA
The Council is using the e-business portal known as The Chest. Once registered, instructions and details for accessing returning documents can be found on this website www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TC243 — The Provision of Horticultural Machinery and Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Metropolitan Borough of Bolton.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Borough Council of Bolton (‘the Council’) is prepared to receive tenders for The Provision of Horticultural Machinery and Services.
The Council is seeking a suitable contractor to supply, on both a hire and purchase basis a range of Horticultural Equipment together with any required parts and consumables.
The Council also requires the provision of full maintenance services in respect of some of the Equipment.
The Council wants to ensure it has the most cost effective and functional equipment to meet its needs (including any needs of the Council’s customers), and is looking for a contractor who it can work with to improve productivity in delivering horticultural services.

II.1.6)Common procurement vocabulary (CPV)

77300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As specified in the ITT.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As specified in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TC243
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 7.1.2015 – 16:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council reserves the right not to award any Contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates. Interested parties must submit a qualification questionnaire by way of expression of interest. The Council is using the e-business portal known as The Chest. Applicants will need to register their details at the following link: https://www.the-chest.org.uk

Once registered, applicants will be emailed a user-name and password which will allow applicants to gain access to the pre-qualification questionnaire. Applicants will need to electronically submit the completed questionnaire and accompanying documentation via the on-line portal by 16:00 on Wednesday 7.1.2015 as referred to in IV.3.4. Any clarification queries will also need to be submitted via the Chest website. The framework period will be for 4 years.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.11.2014

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