Supply HR and Payroll System to University of Surrey

Supply HR and Payroll System to University of Surrey

Supply and Operation of an HR and Payroll System – SQ and ISOS Stages.

United Kingdom-Guildford: Time accounting or human resources software package

2017/S 081-157343

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Surrey
Senate House, Stag Hill Campus
Contact point(s): Procurement
For the attention of: Peter Lloyd MCIPS
GU2 7XH Guildford
United Kingdom
Telephone: +44 01483300800
E-mail: procurement@surrey.ac.uk
Fax: +44 01483300800

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofsurrey/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/universityofsurrey/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Operation of an HR and Payroll System – SQ and ISOS Stages.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Surrey (‘the University’) is seeking to appoint a provider for the supply and operation of an HR / Payroll System incorporating the following:
— Payroll,
— Human Resources System,
— Establishment Management,
— Budgeting, and Forecasting, and
— Data Migration.
Further details are set out in the Selection Questionnaire.
The University is undertaking this procurement under the Competitive Dialogue procedure in accordance with Public Contracts Regulations 2015.

II.1.6)Common procurement vocabulary (CPV)

48450000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 500 000 and 5 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract period will be for five (5) years. The University may extend the contract for two (2) further two (2) year periods.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 108 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Selection Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Selection Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Selection Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The objective criteria are set out in the Selection Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

393/PL

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 197-355873 of 12.10.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.5.2017 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 30.5.2017 – 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested providers must complete and return the Selection Questionnaire (SQ) via the University’s e-tendering system In-Tend by the date and time specified in IV.3.4). Unless you have done so previously, Tenderers are required to register their company details on In-Tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/universityofsurrey/aspx/Home

Once in the web site, click on ‘current tenders’ and then on ‘new tender details’ for this tender for further information. If you wish to express interest click on ‘express interest’ and if you have not previously done so, register your company. The e-mail address should be generic (tenders@abc-ltd.com) rather than a personal address, as login details, subsequent messages, and tender documents will be automatically sent to this e-mail address, therefore please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.

Further information about the University of Surrey can be found at http://www.surrey.ac.uk

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Surrey
Senate House
GU1 7XH Guildford
United Kingdom
E-mail: procurement@surrey.ac.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Surrey
Senate House
GU2 7XH Guildford
United Kingdom
E-mail: procurement@surrey.ac.uk

VI.5)Date of dispatch of this notice:

24.4.2017

 

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