Supply Human Resources and Compliance Advice

Supply Human Resources and Compliance Advice

It is essential that we comply with all the necessary employment laws and all other applicable legislation.

United Kingdom-Stirling: Legal advisory and information services

2018/S 029-063147

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Water Industry Commission for Scotland
Moray House, Forthside Way
Stirling
FK8 1JH
United Kingdom
Telephone: +44 1786430200
E-mail: enquiries@watercommission.co.uk
NUTS code: UKM77
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: Non-departmental public body

I.5)Main activity

Other activity: Economic regulation

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Human Resources and Compliance Advice

II.1.2)Main CPV code

79140000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Commission is a small office with a headcount of under 30 people. However, the organisation is subject to the same legislative requirements as any other public-sector body. Therefore, it is essential that we comply with all the necessary employment laws and all other applicable legislation. It would not be cost effective for the Commission to retain this type of specialised advice within the office on a full-time basis. Therefore, we are seeking the services of external professionals to ensure we remain compliant in these key areas. We would like the successful Tenderer to perform a review of our current policies and processes in the three specific areas at the outset. Thereafter, we would envisage the amount of time required would be minimal, and perhaps a few hours each month. However, we would also like a pro-active service whereby an external professional is horizon scanning for any new laws or legislations that may affect the Commission.

II.1.5)Estimated total value

Value excluding VAT: 167 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description

II.2.1)Title:

Human Resources and employment advice

Lot No: 1

II.2.2)Additional CPV code(s)

79111000

II.2.3)Place of performance

NUTS code: UKM77
Main site or place of performance:

Moray House, Stirling

II.2.4)Description of the procurement:

The type of queries that may arise in this area is advice in the following areas:

— Employment contracts,

— Staff handbook and policies,

— Staff training on HR related topics, and

— Adhoc staff issues.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 42 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Two periods of 1 year each

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Records Management advice

Lot No: 2

II.2.2)Additional CPV code(s)

79111000

II.2.3)Place of performance

NUTS code: UKM77
Main site or place of performance:

Moray House, Stirling

II.2.4)Description of the procurement:

We would like the successful Tenderer to nominate an individual to act as the Commission’s Data Protection Officer and ensure that we are compliant in this area and to assist with any Data Access requests. Other types of queries or work that may arise in this area is advice in the following areas:

Advising and providing guidance on all Data Protection and GDPR matters, including supplier contracts and data sharing projects.

Advising and assisting with Data Protection Impact Assessments of data processing operations.

Monitoring compliance on an ongoing basis and undertaking any necessary audits.

Assisting with the handling of any data security breaches.

Staff training on topics such as GDPR, Data Protection and Freedom of Information.

Assistance with Freedom of Information requests.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 104 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Two periods of 1 year each

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Procurement advice

Lot No: 3

II.2.2)Additional CPV code(s)

79111000

II.2.3)Place of performance

NUTS code: UKM77
Main site or place of performance:

Moray House, Stirling

II.2.4)Description of the procurement:

The type of queries that may arise in this area is advice in the following areas:

— Supplier contracts,

— Office purchasing,

— Procurement policies and changes in legislation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Two periods of 1 year each

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/03/2018
Local time: 12:00
Place:

Moray House, Stirling.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=529903

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:529903).

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=529903

VI.4)Procedures for review

VI.4.1)Review body

Water Industry Commission for Scotland
Moray House, Forthside Way
Stirling
FK8 1JH
United Kingdom
Telephone: +44 1786430200Internet address:www.watercommission.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/02/2018

 

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