Supply of ICT Solutions and Network Infrastructure

Supply of ICT Solutions and Network Infrastructure

The CPC intends to put a framework agreement in place with suitable manufacturers and resellers which will offer additional benefits through collaborative and innovative partnerships with our members.

United Kingdom-Salford: Information systems and servers

2016/S 187-336201

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crescent Purchasing Consortium
Technology House, Lissadel Street
For the attention of: Yvonne Winskill
M6 6AP Salford
United Kingdom
Telephone: +44 1619470955
E-mail: Y.winskill@thecpc.ac.uk

Internet address(es):

General address of the contracting authority: http://www.thecpc.ac.uk

Address of the buyer profile: http://in-tendhost.co.uk/cpc/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

CPC Member Institutions (Colleges, Academies and Schools) and Other Contracting Authorities (As Detailed in the Contract Notice section II.1.5)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ICT Solutions and Supply of Network Infrastructure.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 90 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The CPC intends to put a framework agreement in place with suitable manufacturers and resellers which will offer additional benefits through collaborative and innovative partnerships with our members. The framework agreement will be for the supply of a wide range of networking equipment and the provision of support services, to be purchased continuously and in varying quantities during the contract period. All members heavily rely on having a robust ICT infrastructure/environment, research and academic applications.
The CPC members spend on ICT through the current CPC framework agreements over the last 4 years was in excess of 180 000 000 GBP pounds sterling. The spend covers desktops, laptops, notebooks, networking hardware and services, data cabling and telecommunications equipment and services and software and licences. Approx. 26 000 000 GBP of this spend has gone through the Network Hardware and Services including servers and data storage. We anticipate use of the framework by members to increase as membership continues to grow.
The purpose of the this framework agreement is to give full EU compliance and allow CPC members to purchase at a substantial and demonstrable discount relative to the marketplace throughout the term of the framework agreement. The framework discounts should apply to all equipment, spares and ancillary equipment.
CPC Members currently change ICT model types, including components on a regular basis. Due to the current financial climate and budget reductions many members are keen to reduce the refresh period but to still maintain the optimum balance between longevity cost and technical advantage.
The estimated total framework value is in the range of 10 000 000 GBP to 90 000 000 GBP, net of VAT over the next 4 years.
The framework is divided into 6 lots;
Lot 1 — Servers and Associated Equipment (Inc. server racking, cabinets and KVM) etc.)
Lot 2 — Enterprise Storage (NAS, SAN etc.,)
Lot 3 — Back up and Archiving
Lot 4 — Networking Equipment and Services (including but not limited to routers, hubs, switchers, wireless networking systems, LAN, virtualisation, cloud etc.)
Lot 5 -Security Hardware (Inc. internet/email monitoring, firewall and network intrusion detection).
Lot 6 — Maintenance, installations and support (As a stand alone requirement, not alongside the purchase of equipment).
It is a requirement of the tender that the selected suppliers extend the terms to eligible Institutions and Consortia, as defined by the CPC including further education colleges/institutions, universities, sixth forms, academies. schools, museums and other similar organisations. CPC reserves the right during the period of this agreement to made alterations from the list of participating Institutions and Consortia.

Current and future members of the CPC are from the education sector, the majority of whom will be on the open access EduBase public portal:http://education.gov.uk/educase/home.xhtml

CPC will be using the In-Tend system to carry out this tender. In order to express your interest in this tender and obtain the tender documents please log on to:

http://in-tendhost.co.uk/CPC/aspx/Home

Members have the right to utilise e-auctions during the further competition/call-off stage of supplier selection.
CPC intends to award each lot with a maximum of up to 15 suppliers per lot. Full details are contained within the tender documentation.

II.1.6)Common procurement vocabulary (CPV)

48800000, 48710000, 32422000, 72212215, 72212732, 72212210, 48219000, 72212200, 48215000, 48821000, 72710000, 50312310, 48210000, 72228000,72212730, 72267200, 48822000, 72317000, 48820000, 32427000, 72100000, 72910000, 72212710, 72212219, 32423000, 72212782, 72212780, 32413100,30233100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per tender documentation.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Servers and Assocaited Equipment

1)Short description

This lot is to supply, install and manage Servers and Associated Equipment (including but not limited to server racking, cabinets and KVM etc.

2)Common procurement vocabulary (CPV)

48820000, 48822000, 48821000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Enterprise Storage

1)Short description

This lot is to supply, install and manage Enterprise Storage e.g. NAS and SAN etc.

2)Common procurement vocabulary (CPV)

30233100, 72212780, 72212782

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Backup and Archiving

1)Short description

This lot is to supply, install and manage Backup and Archiving.

2)Common procurement vocabulary (CPV)

48710000, 72212710

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Networking Equipment and Services

1)Short description

This lot is to supply, install and manage Networking Equipment and Services (including but not limited to routers, hubs, switchers, wireless network systems, LAN, virtualisation, cloud etc.).

2)Common procurement vocabulary (CPV)

48200000, 72212215, 48219000, 72212200, 48215000, 72212219, 72212210, 48210000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Security Hardware

1)Short description

This lot is to supply, install and manage Security Hardware (including but not limited to internet/email monitoring, firewall and network intrusion detection).

2)Common procurement vocabulary (CPV)

72212730, 72212732

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Maintenance, Installation and Support

1)Short description

This lot is for Maintenance. Installation and Support as a standalone requirement, not alongside the purchase of equipment.

2)Common procurement vocabulary (CPV)

50312600, 72267200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
Minimum level(s) of standards possibly required: As per tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Members have the right to utilise e-auctions during the further competition / call off stage of supplier selection.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPC/YW/02/2016

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.10.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Crescent Purchasing Consortium expressly reserves the rights:
(a) To terminate the procurement process at any time;
(b) To make whatever changes in may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) To award a contract covering part only of the consortium’s requirements if explicitly detailed within the tender documentation;
(d) To disqualify any organisation from the process that canvasses any employee of the Consortium during the procurement process or standstill period if applicable;
(e) Seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) Where the Consortium can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the Consortium shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) Where the Consortium has engaged in any pre-market soft testing prior to the commencement of the procurement process, the Consortium reserves the right to name any organisation that has been involved in these discussions and release any and all specifications / discussion documents to the market where appropriate to the subject matter of this procurement.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Crescent Purchasing Consortium
Technology House lissadel Street
M6 6AP Salford
United Kingdom
E-mail: j.a.garton@thecpc.ac.uk
Telephone: +44 1619740943

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Consortium will incorporate a minimum 10 day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Consortium as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Consortium has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Consortium to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Consortium to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.9.2016

 

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