Supply Information Management and Modelling Software

Supply Information Management and Modelling Software

The IMM Solution is required to deliver business benefits and efficiencies and to meet Government’s requirements for Level 2 Building Information Modelling (BIM) capability.

United Kingdom-London: IT services: consulting, software development, Internet and support

2016/S 090-161622

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House 42-50 Victoria St.
Contact point(s): CICT Senior Commercial Manager
For the attention of: Natasha Sibal
SW1H 0TL London

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: public transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

City Hall, The Queen’s Walk
SE1 2AA London

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Information Management and Modelling.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: London.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

We wish to procure an integrated Information Management and Modelling (IMM) scalable solution for TfL (which will initially be implemented for the Surface Transport division within TfL, but which must be scalable for the rest of TfL, including(without limit)Rail, London Underground, Corporate services, TfL Group facilities and potentially for the Greater London Authority (GLA) and its functional bodies (see section V1.3 for additional information). The IMM Solution is required to deliver business benefits and efficiencies and to meet Government’s requirements for Level 2 Building Information Modelling (BIM) capability and TfL’s other requirements. A key component of the IMM solution is to procure a Common Data Environment (CDE) with the capability to meet TfL’s requirements and to interface with TfL’s existing asset management systems.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72212780, 72212300, 72212311, 72212331, 48000000, 48300000, 48331000, 48311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Surface Transport are leading the procurement of an IMM solution which includes a Common Data Environment (CDE) with the capability to integrate with TfL’s legacy asset management systems. The IMM solution will be scalable to allow use by other parts of TfL (as referred to in section II1.5) and potentially the Greater London Authority and its functional bodies (as described in section V1.3) if required.
TfL wishes to procure an IMM software solution/service which is scalable and can be used throughout TfL and potentially by the Greater London Authority and its functional bodies.
The key features of the IMM Solution will be as follows:
1. Scope of Managed Data.
Data to be managed will include graphical and non — graphical project and asset information models, as per PAS1192-2 & PAS1192-3, particularly
— Documents and records (developed using user productivity tools);
— Graphical models (developed using digital engineering tools);
— Structured data (loaded into the system or created directly through forms);
— Bulk loaded programmes, dates, costs, risk etc;
— Directly entered dates, costs, risk, etc.
2. Data and Document Management Functionality.
— Data upload/download / modification;
— Version control including audit tracking;
— Model comparison / merge;
— Collaborative document/model review support tools;
— Data Validation Tools;
— File naming /Metadata, modelling standards, file content.
3. Workflow and Task Management.
— Workflows supporting capital and operational activities;
— Supports project activities, tasks and deliverables;
— Allows configuration of RACI matrices for deliverables / process checkpoints;
— User task inbox and email notifications;
— Document review and approval process.
4. Dashboards and Reporting.
— Role based real-time dashboards;
— Standard reports using data stored in the CDE;
— Project reports;
— Asset info model reports;
— Audit & compliance reports;
— Service reports;
— Ability to write ad-hoc reports;
— Ability to develop and publish reports.
5. Search Navigation and Visualisation
— Ability to text search and retrieval for projects, assets, documents managed within the CDE as well as relevant asset data managed in distributed systems;
— Geospatial viewer to locate assets, works or documents related to a specific geographical area;
— IFC graphical model viewer.
6. Other Functional Requirements
— Contract Management capability, NEC3 demonstrably compliant.
— BIM Object library management.
— Mobile capability.
7. Technical Solution
— Accessible easily from various networks, including TfL, supplier as well as public internet;
— Accessible via TfL, supplier and contractor managed and unmanaged mobile devices, PCs and thin clients;
— High availability and disaster tolerance;
— Scalable.
8. Security, Legal and Regulatory Compliance
— Single sign-on based on open standards;
— Role based access control to system functions and data, including geographical restrictions;
— Security appropriate to data about critical infrastructure;
— Audit trails showing when data is changed and by whom;
— Data protection, human rights act compliance;
— BS1192,PAS1192-2,PAS1192-3,PAS1192-4,PAS1192-5 compliant.
9. Scale.
— Circa 2000-3000 users;(but this could be more or less).
— Anticipated over 1000 projects per year including minor and major projects;
— The service needs to be scalable to include future users and areas of TfL that are currently not included in the first release of the product.
— The service also needs to allow for potential use by the Greater London Authority and its functional bodies(from time to time ,as required).
The functionality described in this section is not intended to be comprehensive, the Economic Operators will be required to continuously update, improve and expand the functionality of the service, taking account of new technology and industry best practice, so as to meet TfL’s evolving requirements in relation to IMM over the entire contract term.
TfL may identify further services in addition to the Service set out. Such additional services may involve the Economic Operators extending and/or upgrading its services to support any changes identified by TfL:
Additional Services and Future Changes may include but not limited to:
1)The operation of similar projects or initiatives for any part of TfL;
2)The development and operation of interfaces to other TfL business units and/or Other Third Parties;
3)The introduction of new TfL business units including but not limited to Rail, London Underground, TfL Corporate and Group Facilities; and
4)Additional resources required to support the IMM Solution implementation as appropriate.
Estimated value excluding VAT: 8 240 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: TfL intends to award a contract with an initial term of five (5) years from the Operational Commencement Date with an option to extend by 1 or more periods of 12 months up to a maximum of five (5) years, provided that the overall term of the contract shall not exceed ten (10) years from the Operational Commencement Date.
However TfL reserves the right to amend the initial term, and the requirement to extend by periods of 12 months, during the procurement process.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

TfL’s requirements will be set out in the Invitation to Tender(ITT) documents, but a parent company guarantee and/or a performance bond or other form of security acceptable to TfL may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender (ITT) documents. Payments will be in pounds sterling and will normally be made by means of an electronic funds transfer.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

TfL may require that any contract(s) awarded is entered into by a single legal entity on behalf of the successful Economic Operator.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To express an interest in this opportunity, the Economic Operator needs to be registered on TfL’s e-tendering portal. To register or to check if you are already registered log on to To be considered for this opportunity, Economic Operators must first complete the Pre-Qualification Questionnaire (PQQ). If you require any further assistance please contact the e-tendering help-desk (see Section V1.3 for further details).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be required and set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific information and requirements shall be detailed in the PQQ and ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Specific information and requirements will be detailed in the PQQ documentation including how Economic Operators will be down selected for the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 149-275565 of 5.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.6.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A) TfL is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. As a statutory body established by the Greater London Authority, TfL is empowered to provide or secure the provision of public passenger transport services for Greater London. The implementation of the Information Management and Modelling solution is an enabler to deliver the Government’s construction strategy which requires all publically funded capital investment projects to be Level 2 BIM compliant. The services may be provided to TfL and/or its subsidiaries or the GLA and its functional bodies including but not limited to the Metropolitan Police Authority, London Fire and Emergency Planning Authority or the London Boroughs and the City of London or the London Legacy Development Corporation or the Royal Parks or London Ambulance Service or any other authority that is subject to the requirements of either EU Directive 2004/17/EC or 2014/24/EU.
b) Further information on TfL and BIM may be found at; and www.bimtaskgroup.orgc) Contract(s) may be awarded to the successful contractor by any part of TfL and/or any of its subsidiaries.
d) This procurement is conducted under the Competitive Procedure with Negotiation pursuant to regulation 29 of the Public Contracts Regulations 2015.TfL reserves its ability, under regulation 29(15) PCR 2015, to award the contract on the basis of the initial tenders without negotiation.
e) TfL reserves the right, at any point and without notice, to discontinue all or any part of the procurement process without awarding a contract, whether such discontinuance is related to the content of tenders or otherwise. In such circumstances, TfL will not reimburse any expenses incurred by any person in the consideration of and / or response to this document. Nor is TfL liable to any bid costs, loss of profit incurred by the Economic Operators in proceeding with or participating in the procurement, including if the procurement process is terminated or amended by TfL. All tenders, proposals and submissions relating to this ITT are entirely at the Economic Operators’ risk.
f) All discussions and meetings will be conducted in English.
g) Tenders and supporting documents must be priced in GBP and all payments under this contract will be made in sterling.
h) TfL reserves the right to reject Economic Operators or disqualify or revise the pre-qualification status of Economic Operators who (i) provide information which is discovered to be untrue or incorrect (ii) do not submit a tender in accordance with TfL’s requirements and/or (iii) fulfil one or more of the criteria in Regulation 57 of the Public Contracts Regulations 2015.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is made available to tenderers. This notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for tenderers to challenge the award decision before any contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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