Supply and Install Public Address Systems

Supply and Install Public Address Systems

Supply, Installation and Maintenance of Public Address Systems at TfL Bus Stations and other TfL sites. To include the upgrade of existing Public Address equipment, supply and installation of new Public Address equipment and a comprehensive maintenance package.

United Kingdom-London: Public address systems

2014/S 132-237575

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – (Procurement Operations)
100 Petty France
Contact point(s): Procurement Operations Team
For the attention of: A. Henry
SW1H 0BD London
UNITED KINGDOM
E-mail: procurementoperationsteam@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: TFL_SCP_000855 Public Address Systems Supply, Install and Maintenance
TFL_SCP_000855
Contact point(s): Procurement Operations Team
For the attention of: Mr A. Henry
E-mail: procurementoperationsteam@tfl.gov.uk

Tenders or requests to participate must be sent to: TFL_SCP_000855 Public Address Systems Supply, Install and Maintenance
TFL_SCP_000855
Contact point(s): Procurement Operations Team
For the attention of: A. Henry
E-mail: procurementoperationsteam@tfl.gov.uk

I.2)Main activity

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

TFL_SCP_000855_Public Address Systems Supply_Install and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Supply, Installation and Maintenance of Public Address Systems at TfL Bus Stations and other TfL sites. To include the upgrade of existing Public Address equipment, supply and installation of new Public Address equipment and a comprehensive maintenance package.

II.1.6)Common procurement vocabulary (CPV)

48952000500000005131300050333100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There are two Lots, applicants will be allowed to submit a response for one or more Lots for this opportunity. Further details will be provided to bidders in the tender documentation following the Pre Qualification stage.
Estimated value excluding VAT
Range: between 1 and 5 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is for an official period of 24 months with an option to extend by up to a further 36 months to a maximum of five years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required by the contracting authority. Details will be provided within the Invitation to Negotiate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contracting authority’s terms and conditions of payment will apply. Details will be provided within the Invitation to Negotiate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to express an interest in this opportunity by registering as a supplier on TfL’s e-procurement system (https://eprocurement.tfl.gov.uk) and following the online instructions.

Please type *address* into the search facility and complete and submit the Pre Qualification Questionnaire. The Pre Qualification Questionnaire asks for details of technical and commercial capabilities and must be completed by the stated deadline date and time.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: (if applicable) Applicants may be required to provide CVS and /or professional qualifications of their proposed staff and if applicable to include any subcontractors during the procurement process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

TFL_SCP_000855

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.8.2014 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Bidders are invited to submit individual bids for Lot 1A and Lot 1B (North) and/or Lot 2A and Lot 2B (Central & South). In order for a bid to be compliant, bidders must submit individual bids for all sub-lots contained within any single Lot. TfL reserves the right not to award sub-lots 1B and 2B. This work may be delivered by an internal labour team. Bidders may also submit a combined bid for both Lots, in addition to compliant individual Lot bid. A combined response will only be considered if a bidder is shortlisted at PQQ stage for both Lots and they have submitted compliant individual responses to both Lot 1 and Lot 2.
Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport.
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority, its other functional bodies (currently the Metropolitan Police and the London Fire and Emergency Planning Authority) and all London Boroughs. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.

Further information on TfL may be found at www.tfl.gov.uk. If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic e-tendering ,e-auction or e-award system.

The Contracting Authority reserves the right to withdraw from the procurement process and may award the contract in whole or in part or not at all as a result of this call for competition.
The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or all companies who express an interest in tendering for this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a prequalification questionnaire if they wish to be considered for the scheme (services/supply/works) advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy
The GLA group has defined ‘responsible procurement’ as the purchase of goods, works and services in a socially and environmentally responsible way that delivers value for money and benefits to the contracting authority and to London.

The Authority encourages its Contractors, and those companies interested in tendering for its contracts to undertake their activities in line with the principles contained in its Responsible Procurement Policy. http://legacy.london.gov.uk/gla/tenders/docs/responsibleprocurementpolicy.pdf

Additional information about lots.
Lot no. 1A Title: Lot 1A: Supply and Installation of Public Address Systems at North Region sites.
1) Short Description:
2) CPV code:
Public Address Systems – 48952000-6.
Repair and Maintenance Services – 50000000-5.
Maintenance Services of Radio-Communications Equipment – 50333100-8.
Installation Services of Sound Equipment – 51313000-9.
3) Quantity or scope: Upgrade of existing equipment, supply and installation of new equipment at North region sites.
4) Indication about different date for duration of contract or starting/completion (if applicable) period in months … or days … (from the award of contract) period in: Duration is 24 months with an option to extend for up to 36 months, total duration maximum of 60 months
5) Additional information about lots:
N/A.
Lot no. 1B Title: Lot 1B: Maintenance Package for Public Address Systems at North Region sites.
1) Short Description:
2) CPV code:
Public Address Systems – 48952000-6.
Repair and Maintenance Services – 50000000-5.
Maintenance Services of Radio-Communications Equipment – 50333100-8.
Installation Services of Sound Equipment – 51313000-9.
3) Quantity or scope: Fully comprehensive maintenance package at North region sites.
4) Indication about different date for duration of contract or starting/completion (if applicable) period in months … or days … (from the award of contract) period in: Duration is 24 months with an option to extend for up to 36 months, total duration maximum of 60 months
5) Additional information about lots:
N/A.
Lot no. 2A Title: Lot 2A: Supply and Installation of Public Address Systems at Central and South Region sites.
1) Short Description:
2) CPV code:
Public Address Systems – 48952000-6.
Repair and Maintenance Services – 50000000-5.
Maintenance Services of Radio-Communications Equipment – 50333100-8.
Installation Services of Sound Equipment – 51313000-9.
3) Quantity or scope of Contract: Upgrade of existing equipment, supply and installation of new equipment at Central and South region sites.
4) Indication about different date for duration of contract or starting/completion (if applicable) period in months … or days … (from the award of contract):
Duration is 24 months with an option to extend for up to 36 months, total duration maximum of 60 months.
5) Additional information about lots:
N/A.
Lot no. 2B Title: Lot 2B: Maintenance Package for Public Address Systems at Central and South Region sites.
1) Short Description:
2) CPV code:
Public Address Systems – 48952000-6.
Repair and Maintenance Services – 50000000-5.
Maintenance Services of Radio-Communications Equipment – 50333100-8.
Installation Services of Sound Equipment – 51313000-9.
3) Quantity or scope: Fully comprehensive maintenance package at Central and South region sites.
4) Indication about different date for duration of contract or starting/completion (if applicable) period in months … or days … (from the award of contract) period in: Duration is 24 months with an option to extend for up to 36 months, total duration maximum of 60 months.
5) Additional information about lots:
N/A.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to the name and address in Section I.1. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

TFL_SCP_000855 Public Address Systems Supply, Install and Maintenance
E-mail: procurementoperationsteam@tfl.gov.uk

VI.5)Date of dispatch of this notice:

8.7.2014

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