Supply and Installation of Audio Visual Equipment for Victoria and Albert Museum
The design, supply, installation of AV equipment to the Lecture Theatre; The maintenance of the above equipment for 3 years.
United Kingdom-Kensington: Audio-visual equipment
Section I: Contracting authority
I.1)Name and addresses
I.4)Type of the contracting authority
Section II: Object
The Design, Supply, Installation and Maintenance of New Audio-Visual Equipment and Systems in Learning and Public Events Spaces at the Victoria and Albert Museum.
II.1.2)Main CPV code
II.1.3)Type of contract
The Victoria and Albert Museum (‘V&A’) wishes to appoint a supplier for the Design, Supply, Installation and Maintenance of a New Audio-Visual solution for a number of spaces used for learning and public events at its South Kensington site in London.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Inner London — West.
II.2.4)Description of the procurement:
The V&A has a wide programme of learning and public events which take place throughout the day and the evening. The V&A is looking to upgrade and refurbish the AV equipment in its most important public theatres — the Sackler Centre, the Learning Centre and the Lecture Theatre. The V&A Learning Department has identified that the current AV equipment is not fit for purpose and is inviting suppliers to submit tenders for an upgrade programme worth 350 000 GBP.
The AV upgrade will future proof the audio-visual quality for the V&A’s audiences, whose expectations and numbers are constantly growing — e.g. the ability to conduct live streaming, video conferencing. The V&A is also seeking to procure AV technology that takes into consideration accessibility requirements for the V&A’s visually and hearing impaired audiences.
From an operational perspective, it is crucial to the V&A that the newly, to be procured AV technology, will include functionalities to empower its own AV staff to constantly deliver an exceptional service to all its customers at all times. Therefore, functionality such as: real-time monitoring; initial problem discovery; basic trouble shooting; documenting and tracking operational aspects of the AV location environment; device management and proactive device monitoring; conference scheduling; conference management are essential.
Please see II.2.11) below which sets out the scope of the initial purchase and the further options in the contract.
Tenders must not exceed the budget of 350 000 GBP. Tenders must be able to supply and install their AV solution for the Museum’s Lecture Theatre between the 8th and 18th of August; there is no flexibility with these dates.
This procurement is being conducted using the Open Procedure, and tenderers must therefore meet the minimum requirements as set out in the suitability criteria in order for their tenders to be considered. Please see the Invitation to Tender for more information.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
The initial Contract is for:
— The design, supply, installation of AV equipment to the Lecture Theatre;
— The maintenance of the above equipment for 3 years.
The Contract has the option for:
— The design, supply, installation of AV equipment to the Sackler Centre and Learning Centre;
— The maintenance of the above equipment for 3 years;
— The extension of any maintenance elements any number of times up to a total of an additional 2 years.
Please note that whilst the evaluation is based strictly on the criteria set out in the ITT, once the evaluation is complete the V&A reserves the right to agree the following with the successful contractor prior to finalising the contract:
— Remove or substitute any piece of equipment proposed in the tender with another piece of equipment to be provided by the contractor;
— Remove or substitute any piece of equipment proposed in the tender with another piece of equipment to be provided by the V&A.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
The electronic ‘tender box’ will be opened electronically by the V&A Procurement Team.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Kensington:-Audio-visual-equipment./6JERWATVQF
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6JERWATVQF
GO Reference: GO-2016422-PRO-8105355.
Telephone: +44 2079422924
VI.5)Date of dispatch of this notice: