Supply and Installation of Audio Visual Equipment

Supply and Installation of Audio Visual Equipment for Victoria and Albert Museum

The design, supply, installation of AV equipment to the Lecture Theatre; The maintenance of the above equipment for 3 years.

United Kingdom-Kensington: Audio-visual equipment

2016/S 082-144906

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Victoria and Albert Museum
Cromwell Road
Kensington
SW7 2RL
UNITED KINGDOM
Telephone: +44 2079422229
E-mail: procurement@vam.ac.uk
NUTS code: UKI11Internet address(es):Main address: http://www.vam.ac.uk/
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Kensington:-Audio-visual-equipment./6JERWATVQF
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/6JERWATVQF
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Design, Supply, Installation and Maintenance of New Audio-Visual Equipment and Systems in Learning and Public Events Spaces at the Victoria and Albert Museum.

Reference number: VA/CON/19/16

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Victoria and Albert Museum (‘V&A’) wishes to appoint a supplier for the Design, Supply, Installation and Maintenance of a New Audio-Visual solution for a number of spaces used for learning and public events at its South Kensington site in London.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32330000
32340000
32321000
32321200
32322000
50340000

II.2.3)Place of performance

NUTS code: UKI11
Main site or place of performance:

Inner London — West.

II.2.4)Description of the procurement:

The V&A has a wide programme of learning and public events which take place throughout the day and the evening. The V&A is looking to upgrade and refurbish the AV equipment in its most important public theatres — the Sackler Centre, the Learning Centre and the Lecture Theatre. The V&A Learning Department has identified that the current AV equipment is not fit for purpose and is inviting suppliers to submit tenders for an upgrade programme worth 350 000 GBP.

The AV upgrade will future proof the audio-visual quality for the V&A’s audiences, whose expectations and numbers are constantly growing — e.g. the ability to conduct live streaming, video conferencing. The V&A is also seeking to procure AV technology that takes into consideration accessibility requirements for the V&A’s visually and hearing impaired audiences.

From an operational perspective, it is crucial to the V&A that the newly, to be procured AV technology, will include functionalities to empower its own AV staff to constantly deliver an exceptional service to all its customers at all times. Therefore, functionality such as: real-time monitoring; initial problem discovery; basic trouble shooting; documenting and tracking operational aspects of the AV location environment; device management and proactive device monitoring; conference scheduling; conference management are essential.

Please see II.2.11) below which sets out the scope of the initial purchase and the further options in the contract.

Tenders must not exceed the budget of 350 000 GBP. Tenders must be able to supply and install their AV solution for the Museum’s Lecture Theatre between the 8th and 18th of August; there is no flexibility with these dates.

This procurement is being conducted using the Open Procedure, and tenderers must therefore meet the minimum requirements as set out in the suitability criteria in order for their tenders to be considered. Please see the Invitation to Tender for more information.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial Contract is for:

— The design, supply, installation of AV equipment to the Lecture Theatre;

— The maintenance of the above equipment for 3 years.

The Contract has the option for:

— The design, supply, installation of AV equipment to the Sackler Centre and Learning Centre;

— The maintenance of the above equipment for 3 years;

— The extension of any maintenance elements any number of times up to a total of an additional 2 years.

Please note that whilst the evaluation is based strictly on the criteria set out in the ITT, once the evaluation is complete the V&A reserves the right to agree the following with the successful contractor prior to finalising the contract:

— Remove or substitute any piece of equipment proposed in the tender with another piece of equipment to be provided by the contractor;

— Remove or substitute any piece of equipment proposed in the tender with another piece of equipment to be provided by the V&A.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/05/2016
Local time: 12:15
Place:
Information about authorised persons and opening procedure:

The electronic ‘tender box’ will be opened electronically by the V&A Procurement Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Kensington:-Audio-visual-equipment./6JERWATVQF

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6JERWATVQF

GO Reference: GO-2016422-PRO-8105355.

VI.4)Procedures for review

VI.4.1)Review body

Victoria and Albert Museum
Cromwell Road
Kensington
SW7 2RL
UNITED KINGDOM
Telephone: +44 2079422924
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/04/2016

 

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