Supply and Installation of Furniture and Furnishings to Birmingham City Council

Supply and Installation of Furniture and Furnishings to Birmingham City Council

Birmingham City Council is seeking to engage 1 organisation to provide furniture, furnishings, white goods and other services required to (1) turnaround a vacant property into one which can be used to provide temporary accommodation and (2) support other requirements the Council may have to provide these goods and services for occupied domestic properties.


United Kingdom-Birmingham: Domestic furniture

2014/S 095-166055

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City Council
Corporate Procurement Services, PO Box 10680
For the attention of: Bridgette Kershaw
B4 7WB Birmingham
UNITED KINGDOM
Telephone: +44 1214648000
E-mail: etendering@birmingham.gov.uk
Fax: +44 1213037322

Internet address(es):

General address of the contracting authority: www.finditinbirmingham.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

F138R – Supply and Installation of Furniture, Furnishings and White Goods for Birmingham City Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract will involve the provision of furniture; furnishings; specified electrical / white goods; fittings; installation; collection; recycling; and delivery services.
Birmingham City Council is seeking to engage 1 organisation to provide furniture, furnishings, white goods and other services required to (1) turnaround a vacant property into one which can be used to provide temporary accommodation and (2) support other requirements the Council may have to provide these goods and services for occupied domestic properties, particularly in relation to Community Support Grants (CSGs) awarded under the Council’s Local Welfare Provision. The service for CSGs will require delivery to occupied accommodation requiring the need to co-ordinate delivery directly with the occupier.
Other departments of the Council may also wish to use the contract which will have an impact upon the estimated total value. The contract will run for an initial 2 years and includes the option to extend for up to 2 periods of 1 year for each period (subject to satisfactory performance). It is envisaged that the use of the contract for CSGs will be subject to the provision of external funding over the period of the contract and any extensions (either from the Department of Work and Pensions or other Government sources).

Suppliers wishing to be included on the tender list should click on the following link: https://in-tendhost.co.uk/birminghamcc/and complete and return of the tender documentation by the date and time specified in section IV.3.4.

To register as a bidder, submit your details as instructed. You will be sent a log in and password. This will enable you to download the documentation. If you encounter any problems on the in-tend website, click on the Help button for further information. A response to the tender documentation (ITT) must be returned by 12:00 hours, 23.6.2014. For more information contact Bridgette Kershaw, tel. +44 1214643596 via email,bridgette.kershaw@birmingham.gov.uk

II.1.6)Common procurement vocabulary (CPV)

391400004411220039721100391100003922000039531000395150003951000039710000390000005111000039143000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will run for an initial 2 years and includes the option to extend for up to 2 periods of 1 year for each period (subject to satisfactory performance).
During the initial 2 year contract period the estimated value relating to Temporary Accommodation may be circa GBP 1 million and in relation to Community Support Grants this may be between GBP 4 – GBP 8 million.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for 2, 1 year periods subject to satisfactory performance.

II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company; Performance Bond or other guarantees may be required depending on the financial status of the company.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As outlined in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a consortium, one member will be required to accept prime contractor responsibility for the other member (s). A consortium maybe required to form a legal entity with the appropriate parent company guarantees as a condition of the contract. All sub-contractors will be the responsibility of the legal entity awarded the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required. Suppliers should register their interest by using the following link: https://in-tendhost.co.uk/birminghamcc/

Bidders shall demonstrate that the supplier, its directors or any other person who has powers of representation, decision or control is not guilty of an offence listed in Regulations 23 (1) of the Public Contracts Regulations.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers must be in a sound financial position to participate in procurement activity of this size as set out in Regulation 24 of the Public Contracts Regulations 2006 – (SI 2006.No.5).
Minimum level(s) of standards possibly required: As outlined in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Suppliers will need to be able to demonstrate technical and professional ability and must possess a successful track record of providing similar services to those listed in the tender documentation and as set out in Regulation 25 of the Public Contracts Regulations 2006 (SI 2006.No.5).
Minimum level(s) of standards possibly required:
As outlined in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

F138R

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Other previous publications

Notice number in the OJEU: 2013/S 124-212433 of 26.6.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Birmingham City Council (BCC) will incorporate a minimum ten calender day standstill period at the point information when the contract award is communicated to the tenderers. This period allows unsuccessful tenderers to seek further debriefing from BCC before the contract is entered into. Such additional information should be requested from the address in Section VI.4.1 of this notice. If an appeal regarding the award of the contract has not been successfully resolved, the UK Public Contracts Regulations 2206 (SI 2206 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). If successful the court may order the contract ineffective / set aside the contract / award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.5.2014

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