Supply and Installation of Play Areas in Essex

Supply and Installation of Play Areas in Essex

Design, Supply and Installation of Play Areas at Belhus Woods and Cudmore Grove Country Parks.

United Kingdom-Chelmsford: Park and playground equipment

2016/S 220-400755

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Essex County Council
PO Box 4, County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Contact person: Sophie Dunning / Michael Porter
Telephone: +44 3330136316
E-mail: email2workspace-prod+ECC+WS867593618+kwlu@ansmtp.ariba.com
NUTS code: UKH33
Internet address(es):Main address: http://www.essex.gov.uk

Address of the buyer profile: http://ecc.supplier.ariba.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.service.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://ecc.supplier.ariba.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Design, Supply and Installation of Play Areas at Belhus Woods and Cudmore Grove Country Parks.

Reference number: 0475

II.1.2)Main CPV code

43325000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Essex County Council has two play area requirements in their Country Parks. These are split into two lots and bidders may bid for either one or both lots.

II.1.5)Estimated total value

Value excluding VAT: 475 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description

II.2.1)Title:

Music / Rhythm / Performance Play Zone at Belhus Woods Country Park

Lot No: 1

II.2.2)Additional CPV code(s)

37535200
79930000

II.2.3)Place of performance

NUTS code: UKH32
Main site or place of performance:

Belhus Woods Country Park, Romford Road, Aveley, South Ockendon, RM15 4XJ.

II.2.4)Description of the procurement:

The scope of this requirement includes the:

— Design of a music/rhythm/performance themed play zone.

— Supply of the materials/equipment to fulfil the design proposals.

— Construction and installation of the materials/equipment to implement/execute the design.

— Arrangement of an independent assessment by a certified engineer.

— Completion of appropriate land surveys, such as an Unexploded Ordnance (UXO) survey, prior to any excavations.

— Provision of necessary signage for users to maximise the enjoyment of the play offer.

— Provision of appropriate safety surfacing.

A budget of £300,000 has been allocated to this project, which bidders proposals should utilise.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2017
End: 30/06/2017
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All bidders are strongly encouraged to arrange a site visit at Belhus Woods Country Park prior to the tender submission deadline to help inform their design proposals. Hosted site visits will take place on Monday 21.11.2016. Attendance should be confirmed via the supplier portal message board.

II.2)Description

II.2.1)Title:

Play Area Provision at Cudmore Grove Country Park

Lot No: 2

II.2.2)Additional CPV code(s)

37535200
79930000

II.2.3)Place of performance

NUTS code: UKH33
Main site or place of performance:

Cudmore Grove Country Park, Bromans Lane, East Mersea, CO5 8UE.

II.2.4)Description of the procurement:

The scope of this requirement includes the:

— Design of a play area with a relevant theme to the location.

— Supply of the materials/equipment to fulfil the design proposals.

— Construction and installation of the materials/equipment to implement/execute the design.

— Arrangement of an independent assessment by a certified engineer.

— Completion of appropriate land surveys, such as an Unexploded Ordnance (UXO) survey, prior to any excavations.

— Provision of necessary signage for users to maximise the enjoyment of the play offer.

— Provision of appropriate safety surfacing.

A budget of £175,000 has been allocated to this project, which bidders proposals should utilise.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2017
End: 30/06/2017
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All bidders are strongly encouraged to arrange a site visit at Cudmore Grove Country Park prior to the tender submission deadline to help inform their design proposals. Hosted site visits will take place on Tuesday 22nd November 2016. Attendance should be confirmed via the supplier portal message board.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Articles 52, 64, 92 & 131 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contracts Regulation 2015 and as set out in the invitation to tender which is available from the address in point I.1.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In accordance with Articles 57-63 of Directive 2014/24/ EU of the European Parliament and of the Counciland Regulations 57 and 58 of the Public Contracts Regulation 2015 and as set out in the invitation to tender which is available from the address in point I.1.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 04/01/2017
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Council’s supplier portal, ‘Ariba’ will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal message board. The supplier portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders. Essex County Council reserves the right to amend timescales and change the evaluation criteria if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise. Suppliers are advised that Essex County Council is subject to the Freedom of Information act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged to under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

Suppliers Instructions: How to Express Interest in this Tender:

Applicants must contact ECC to request to be invited to this tender by following these instructions:

1. Send an email with your organisation name in the subject title field to: email2workspace-prod+ECC+WS867593618+kwlu@ansmtp.ariba.com asking to be invited to this tender and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage. If you are not registered in Ariba at all, please go tohttp://ecc.supplier.ariba.com/ad/register/SSOActions? type=full and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.) Once you have been invited to the project all communication will need to be via the project message board. The tender documents are available on:

a) the ECC e-sourcing portal ‘Ariba’, through which the tender process will be run

b) the Government Contracts Finder website: https://www.gov.uk/contracts-finder

c) ECC’s Opportunities Listing: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/default.aspx

It is recommended that any supplier not already registered on Ariba, register at the earliest opportunity. Please see a link to the Ariba registration guide below.

https://www.essex.gov.uk/Business-Partners/Supplying-Council/Documents/ECC-Supplier-Self-Registration.pdf

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/11/2016

 

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