Supply and Installation of Safety Cameras

Supply and Installation of Safety Cameras

London safety camera replacement project (LSCRP) – supply, installation and maintenance of safety cameras.

UK-London: speed camera equipment

2012/S 145-242246

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road
Contact point(s): Commercial – Surface
For the attention of: Emma Milam
SE1 8NJ London
UNITED KINGDOM
Telephone: +44 2030541465
E-mail: [email protected]
Fax: +44 2030542006

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

London safety camera replacement project (LSCRP) – supply, installation and maintenance of safety cameras.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Background: since 1992 Transport for London (TfL) has managed the installation and maintenance of all safety camera installations in London on behalf of London’s highway authorities and police forces. The safety cameras in existence are used to capture enforcement data relating to speeding vehicles and comprise a mixture of spot speed technology and average speed systems. There is also a network of cameras that monitor the stop lines at junctions to capture enforcement data relating to vehicles contravening the red aspect of automated traffic signals (ATS). The majority of the existing camera systems are wet film (i.e. those cameras that capture offences using 35mm celluloid film). These cameras have been installed because analysis of collision data at the locations has identified the cameras presence will reduce the frequency and severity of collisions and in the case of speed cameras, also lower the speed of vehicles at the specified location. Cameras have been shown to be effective, in that there has been more than a 50 per cent reduction in the number of people that have been Killed or Seriously Injured (KSI) across London at the camera locations since their installation. Objectives: TfL intends to maintain and build on the current level of success by letting up to three contracts so that all wet film cameras at locations that have contributed to the success to date will be replaced with a suitable digital alternative. The scope of each of these supply contracts will include removal of existing equipment as well as installation and maintenance of the equipment being supplied. In addition there will be provision to supply, install and maintain cameras at further locations if and when required. Procurement description: TfL has identified that the systems required fall into three categories. The requirement for the London Safety Camera Replacement Project will therefore be let in three lots, as follows: lot 1 – replacement of Wet film spot speed cameras (except for those cameras in lot 3) with a digital spot speed alternative; lot 2 – Replacement of wet film red light cameras with a digital camera that has the functionality to undertake speed monitoring of vehicles for enforcement purposes during the green phase of the ATS; lot 3 –Replacement of wet film spot speed cameras with a digital average speed camera system on routes that TfL has identified would be more appropriately covered with this technology rather than spot speed digital systems. Please note: any bidder can bid for any combination of Lots, however, bids will only be considered if the equipment proposed has or will have Home Office Type Approval (HOTA) accreditation at the time of tender return.
II.1.6)Common procurement vocabulary (CPV)

34971000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total cost of Lots 1 to 3 combined will be in a range of £70M to £110M which includes the Supply, Installation and Maintenance of the cameras over 20 years.
The number of camera systems required for the replacement programme will make up the majority of the supply element of the contract. It is estimated that around 75 % of all systems purchased on the contract will be required in the first two and a half years of the project to satisfy this programme. Ad hoc requests for cameras during the contract period will be up to 25 % of the supply requirement.
Estimated value excluding VAT:
Range: between 70 000 000,00 and 110 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 240 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Replacement of wet film spot speed cameras with a digital spot speed alternative

1)Short description

According to current estimates this lot requires approximately 460 existing wet film safety cameras to be replaced with a suitable HOTA digital alternative over an approximate 30 month period from contract award. Each new installation is required to have a live camera permanently installed. All installations should, where possible make use of the existing power supply, street furniture and ducting.
2)Common procurement vocabulary (CPV)

34971000 – KA04

3)Quantity or scope

The value of this lot is between 40 % and 60 % of the overall value and this does not include any potential ad hoc requests for cameras. This percentage is dependant on the number of systems offered in lot 3.
Estimated value excluding VAT:
Range: between 34 000 000,00 and 44 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 240 (from the award of the contract)
5)Additional information about lots

The contract term will be for 20 years. TfL will likely include break clauses after the first 10 years on an annual basis up to the twentieth year.
Lot No: 2 Lot title: Replacement of wet film red light cameras with an alternative digital system

1)Short description

According to current estimates this lot requires approximately 320 existing wet film red light cameras to be replaced with a suitable HOTA digital alternative, that has speed monitoring for enforcement purposes on the green phase of the ATS as part of its functionality, over an approximate 30 month period from contract award. Each new installation is required to have a live camera permanently installed. All installations should, where possible, make use of the existing power supply, street furniture and ducting.
2)Common procurement vocabulary (CPV)

34971000 – KA04

3)Quantity or scope

The value of this lot is approximately 40 % of the overall value. This does not include any potential ad hoc requests for cameras.
Estimated value excluding VAT: 33 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 240 (from the award of the contract)
5)Additional information about lots

The contract term will be for 20 years. TfL will likely include break clauses after the first 10 years on an annual basis up to the twentieth year.
Lot No: 3 Lot title: Replacement of wet film spot speed cameras with average speed camera systems

1)Short description

According to current estimates this lot requires approximately 86 existing wet film and approximately 12 digital spot speed cameras that are situated on 8 TLRN routes which have been identified as more suitable for average speed camera systems to be installed along a defined length of each route over an approximate 30 month period from contract award. Each new installation is required to have a live camera/cameras permanently installed. All installations should, where possible, make use of the existing power supply, street furniture and ducting.
2)Common procurement vocabulary (CPV)

34971000 – KA04

3)Quantity or scope

The value of this lot is between 0 % and 20 % of the overall value. This does not include any potential ad hoc requests for cameras.
Estimated value excluding VAT:
Range: between 1,00 and 15 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 240 (from the award of the contract)
5)Additional information about lots

The contract term will be for 20 years. TfL will likely include break clauses after the first 10 years on an annual basis up to the twentieth year.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority’s requirements will be set out in the Invitation To Tender (ITT) documents, a parent company guarantee or a performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of the.
Successful candidate.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates are required to express an interest in this opportunity by registering initially as a new supplier on TfL’s e-procurement system (https://eprocurement.tfl.gov.uk) and following the on-line instructions. Any candidates that are already registered should express interest by accessing the pre-qualification questionnaire (PQQ) for this requirement directly after logging into the e-procurement site mentioned above.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be required and set out in the PQQ/ITT.
Candidates should note that they will be required to supply copies of 3 years of their audited accounts.
Services of an independent third party financial assessment agency will also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Safety camera equipment requires Home Office Type Approval (HOTA) in order for the evidence to be acceptable for enforcement purposes.
Candidates will be required to be capable of supplying complete HOTA compliant integrated solutions including camera equipment, communications and maintenance services.
Minimum level(s) of standards possibly required:
Candidates will be required to demonstrate compliance at the PQQ stage by submitting a Secretary of State endorsed HOTA certificate or a letter from the Home Office that confirms the candidate has a digital safety camera that is going through the approvals process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: 1) Financial stability appropriate to contract;
2) Professional standing;
3) Technical capability (including HOTA evidence).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000501
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 10 to 20 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services, supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by TfL but any part of TfL and/or any of its subsidiaries may award contract(s) as appropriate. A contract(s) may also be awarded by any body involved in traffic enforcement in London.
The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract(s) will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on http://www.london.gov.uk/rp/. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the ITT documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any appeal or request for additional information should be sent to the name and address in Section I.1.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

26.7.2012