Supply and Installation of Shelters

Supply and Installation of Shelters

Provision of supply, installation, and maintenance services for shelters, stops, poster frames and other associated on-street infrastructure, including advertising rights.

United Kingdom-London: Shelters

2014/S 094-165445

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – (Procurement Operations)
100 Petty France
Contact point(s): Procurement Operations Team
For the attention of: Jaya Halai
SW1H 0BD London
UNITED KINGDOM

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

GLA

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

TfL_scp_000435 – Provision of supply, installation, and maintenance services for shelters, stops, poster frames and other associated on-street infrastructure, including advertising rights.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

The requirement is for the provision of supply, installation, and maintenance (cleaning and graffiti removal, electrical, painting and publicity posting) services for shelters, stops, poster frames and other associated on-street infrastructure, including advertising rights.

II.1.6)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority intends to award contracts to cover the full range of requirements for the Contracting Authorities shelters, stops, and similar infrastructure requirements. These requirements currently include advertising rights on shelters, and supply, installation, and maintenance services on the estate. The Contracting Authorities estate is currently comprised of approximately 12,000 bus shelters (5,000 advertising, and 7,000 non-advertising), and 19,000 bus stops, plus additional peripheral street furniture assets and equipment. Full details of these and additional assets shall be given at ITN stage. The contracts shall be awarded for a period of 5 years with options up to a maximum of 8 years.
The Contracting Authority reserves the right to amend the scope of the Lot structure and scale of the requirement (in case of a change, increase, or decrease in requirements) at any time during the procurement process, or over the term of the resulting contracts to provide for additional requirements or schemes pertaining to the Contracting Authority (see section VI.3), or other contracting authorities within, or in the proximity of London.
The procurement process will comprise of eight lots, the scope of which includes the following:
Lot 1 – Supply, Installation and Reactive Maintenance of Advertising Shelters.
The Contracting Authority is seeking a service provider for the supply of the advertising shelters and advertising panels. It also includes reactive maintenance of advertising shelters – i.e. replacement parts due to operational requirements or damage and de-commissioning of shelters.
Lot 2 –Shelter Advertising Rights.
The Contracting Authority is seeking a suitably qualified service provider to undertake advertising media owner concession services on the Contracting Authority’s Shelter advertising estate.
Responsibilities may include but not be limited to the following; Shelter Advertising revenue generation, advertising content hanging services in various formats required over the contract term (e.g. paper / digital format), managing compliance with legal and statutory obligations, management of activity associated with advertising shelters, provision of expert advice on the commercialisation and exploitation of the Authority’s Shelter Advertising and broader Street Furniture estate. It is anticipated that all costs (inc. profit) shall be funded from the revenue generated from the advertising revenue and that a positive financial return will be generated on behalf of the Authority. This is being included in the OJEU process on a non-mandatory basis.
Lot 3 – Publicity Posting of TfL Materials.
The Contracting Authority is seeking a service provider for the provision of posting of TfL publicity materials at stops and shelters. This includes storage of materials, posting of the timetable and publicity materials and maintenance of timetable frames. This may also include similar maintenance at other related infrastructure.
Lot 4 – Supply, Installation and Reactive Maintenance of Non-Advertising Shelters.
The Contracting Authority is seeking a service provider for the supply of the non-advertising shelters, as well as installation and reactive maintenance – i.e. replacement parts due to operational requirements or damage. It also includes the decommissioning of shelters.
Lot 5 – Supply, Installation and Reactive Maintenance of Stops.
The Contracting Authority is seeking a service provider for the supply of stops, as well as installation and reactive maintenance i.e. replacement parts due to operational requirements or damage. It also includes the decommissioning of stops.
Lot 6 – Electrical Maintenance.
The Contracting Authority is seeking a service provider for electrical maintenance at all shelters, advertising and non-advertising (re-lamping), and stops. This will ensure that all electrical components are in good functional state and comply with electrical safety regulations. This includes reactive electrical maintenance repairs, and annual inspections for mains powered shelters and free standing bus stops.
Lot 7 – Painting of Shelters.
The Contracting Authority is seeking a service provider for painting of all TfL shelters. The lot may also include the painting of additional infrastructure as required.
Lot 8 – Cleaning and Graffiti Removal of Street Furniture.
The Contracting Authority is seeking a service provider for the on street cleaning and graffiti removal of shelters and stops and traffic control equipment. The lot may also include cleaning and graffiti removal on additional infrastructure as required.
Estimated value excluding VAT
Range: between 200 000 000 and 500 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The scope of each contract covers the provision of the requirements for an anticipated period of 5 years from the operational commencement date with the option to extend for further periods up to an additional 3 years (i.e. 8 years). Break clauses may also apply at various intervals of the contracts. The intention is to shortlist between 4 and 8 suppliers on a per Lot basis to take through to the Invitation to Negotiate (ITN) stage.
The Contracting Authority reserves the right to amend the scope of the Lot structure and scale of the requirement (in case of a change, increase, or decrease in requirements) at any time during the procurement process, or over the term of the resulting contracts to provide for additional requirements or schemes pertaining to the Contracting Authority (see section VI.3), or other contracting authorities within, or in the proximity of London.
Further details for the requirements will be provided in the (ITN) documents. The Contracting Authority reserves the right to award single contracts for multiple lots, the details of the process of which will be provided in the (ITN) documentation.
The Contracting Authority supports continuous improvement and would seek to take advantage of industry and technology advancement (e.g. digital) over the term of the Contracts.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply, Installation and Reactive Maintenance of Advertising Shelters

1)Short description:

The Contracting Authority is seeking a service provider for the supply of the advertising shelters and advertising panels.
It also includes reactive maintenance of advertising shelters – i.e. replacement parts due to operational requirements or damage and de-commissioning of shelters.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Lot No: 2 Lot title: Advertising Rights on TfL Shelters

1)Short description:

The Contracting Authority is seeking a suitably qualified service provider to undertake advertising media owner concession services on the Contracting Authority’s Shelter advertising estate.
Responsibilities may include but not be limited to the following; Shelter Advertising revenue generation, advertising content hanging services in various formats required over the contract term (e.g. paper / digital format), managing compliance with legal and statutory obligations, management of activity associated with advertising shelters, provision of expert advice on the commercialisation and exploitation of the Authority’s Shelter Advertising and broader Street Furniture estate. It is anticipated that all costs (inc. profit) shall be funded from the revenue generated from the advertising revenue and that a positive financial return will be generated on behalf of the Authority. This is being included in the OJEU process on a non-mandatory basis.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Lot No: 3 Lot title: Posting of Publicity Materials

1)Short description:

The Contracting Authority is seeking a service provider for the provision of posting of TfL publicity materials at stops and shelters. This includes storage of materials, posting of the timetable and publicity materials and maintenance of timetable frames. This may also include similar maintenance at other related infrastructure.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Lot No: 4 Lot title: Supply, Installation and Reactive Maintenance of Non-Advertising Shelters

1)Short description:

The Contracting Authority is seeking a service provider for the supply of the non-advertising shelters, as well as installation and reactive maintenance – i.e. replacement parts due to operational requirements or damage. It also includes the decommissioning of shelters.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Lot No: 5 Lot title: Supply, Installation and Reactive Maintenance of Stops

1)Short description:

The Contracting Authority is seeking a service provider for the supply of stops, as well as installation and reactive maintenance i.e. replacement parts due to operational requirements or damage. It also includes the decommissioning of stops.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Lot No: 6 Lot title: Electrical Maintenance

1)Short description:

The Contracting Authority is seeking a service provider for electrical maintenance at all shelters, advertising and non-advertising (re-lamping), and stops. This will ensure that all electrical components are in good functional state and comply with electrical safety regulations. This includes reactive electrical maintenance repairs, and annual inspections for mains powered shelters and free standing bus stops.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Lot No: 7 Lot title: Painting

1)Short description:

The Contracting Authority is seeking a service provider for painting of all TfL shelters. The lot may also include the painting of additional infrastructure as required.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Lot No: 8 Lot title: Cleaning and Graffiti Removal

1)Short description:

The Contracting Authority is seeking a service provider for the on street cleaning and graffiti removal of shelters and stops and traffic control equipment. The lot may also include cleaning and graffiti removal on additional infrastructure as required.

2)Common procurement vocabulary (CPV)

44112100793410007934140079341200442123219091000045233293452332524544000045442120301997903492844045442100,906900009090000050800000505324007131410065320000453100005053200090917000

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority’s requirements will be set out in the Invitation to Negotiate (ITN). A performance bond or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s payment terms and conditions will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of the successful Economic Operator.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: New Economic Operators are required to express an interest in this opportunity by registering initially as a new supplier on TfL’s e-procurement system (https://eprocurement.tfl.gov.uk) and following the online instructions. Any Economic Operators that are already registered should express interest by accessing the pre-qualification questionnaire (PQQ) for this requirement directly after logging into the eprocurement site mentioned above. Once registered please search for *SHELTERS* within the search facility and complete and submit the PQQ. The PQQ asks for details of technical and commercial capabilities and must be completed by the stated deadline date and time.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information required as set out in the PQQ/ITT. Candidates should note that they will be required to supply copies of 3 years of their audited accounts. Services of an independent third party financial assessment agency will also be used. Specific information shall be required and set out in the PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be required and set out in the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

TfL_scp_000435

IV.3.2)Previous publication(s) concerning the same contract

Periodic indicative notice

Notice number in the OJEU: 2013/S 129-222148 of 5.7.2013

IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

23.6.2014 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 and 8 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport.
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority, its other functional bodies (currently the Mayor’s Office for Policing and Crime, London Fire and Emergency Planning Authority, and London Legacy Development Corporation) and all London Boroughs. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.

Further information on TfL may be found at www.tfl.gov.uk. If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic etendering, e-auction or e-award system. The Contracting Authority reserves the right to withdraw from the procurement process and may award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or all companies who express an interest in tendering for this work. Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a pre-qualification questionnaire if they wish to be considered for the scheme (services/supply/works) advertised.

TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy.
The GLA group has defined ‘responsible procurement’ as the purchase of goods, works and services in a socially and environmentally responsible way that delivers value for money and benefits to the contracting authority and to London.

The Authority encourages its Contractors, and those companies interested in tendering for its contracts to undertake their activities in line with the principles contained in its Responsible Procurement Policy. http://legacy.london.gov.uk/gla/tenders/docs/responsibleprocurementpolicy.pdf

Further information on the GLA group’s Responsible Procurement work can be obtained from the following web-site:http://www.london.gov.uk/priorities/businesseconomy/vision-and-strategy/focus-areas/responsibleprocurement

Details of London Boroughs can be found herehttp://www.londoncouncils.gov.uk/londonfacts/londonlocalgovernment/londonmapandlinks/default.htm

Strategic Labour Needs and Training (SLNT) requires suppliers to both ensure they offer TfL a competent and capable workforce and provide employment, skills and training opportunities to local communities. Suppliers should be aware that TfL intends to apply specific SLNT requirements and questions at the Invitation to Negotiate stage of the procurement process. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to the name and address in Section I.1. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.5.2014

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