Supply and Installation of Window Coverings

Supply and Installation of Window Coverings

The main aims of the Framework Agreement are, by aggregating their requirements, Institutions gain access to Contractors of consistently good / high quality fitted Window Coverings, delivering the service requirements to multiple sites within a geographical area, at competitive prices and with robust terms and conditions of contract in place.

United Kingdom-Edinburgh: Curtains

2014/S 096-167503

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

APUC Limited
14 New Mart Road
For the attention of: Sarah Hogarth
EH14 1RL Edinburgh
UNITED KINGDOM
Telephone: +44 1314428930
E-mail: shogarth@apuc-scot.ac.uk
Fax: +44 1314428931

Internet address(es):

General address of the contracting authority: http://www.apuc-scot.ac.uk/home.htm

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Fife College

Dundee & Angus College

Edinburgh College

West College Scotland

Glasgow Clyde College

Ayrshire College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Glasgow Kelvin College

Borders College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

SRUC

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Argyll College

Highland Theological College

North Atlantic Fisheries College

Fraunhöfer UK Research Limited

Colleges Scotland

Scottish Funding Council

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply, Delivery and Installation of Window Coverings.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The focus of this Framework Agreement is on the Supply, Delivery and Installation Window Coverings.
The main aims of the Framework Agreement are, by aggregating their requirements, Institutions gain access to Contractors of consistently good / high quality fitted Window Coverings, delivering the service requirements to multiple sites within a geographical area, at competitive prices and with robust terms and conditions of contract in place. Whilst APUC is seeking price rationalisation across Institutions, the quality of product and servicing of the contract must not be compromised.
The Contractors will be expected to supply a range of products, specific to each Lot’s requirements, which are suited to the diverse needs of each institution and the varying uses of their estate.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1895 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

395151003951500039515410395154203951544045421143454211453951540039515430

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

No business whatsoever is guaranteed under any resulting Framework Agreement or Contract. Indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 0 and 1 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract period is 1.9.2014 to 31.8.2016. Thereafter 2 annual options to extend the agreement for a further 12 months are exercisable at APUC’s discretion.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 31.8.2016

Information about lots

Lot No: 1 Lot title: Edinburgh, Fife, Lothian and Borders

1)Short description

Geographical Lot- Edinburgh, Fife, Lothian and Borders.

2)Common procurement vocabulary (CPV)

395150003951510039515410395154203951544045421143454211453951540039515430

3)Quantity or scope

Geographical Lot- Edinburgh, Fife, Lothian and Borders. up to 3 Contractors will be appointed.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Central, Stirlingshire, Perthshire, Dundee and Tayside

1)Short description

Geographical Lot- Central, Stirlingshire, Perthshire, Dundee and Tayside.

2)Common procurement vocabulary (CPV)

395150003951510039515410395154203951544045421143454211453951540039515430

3)Quantity or scope

Geographical Lot- Central, Stirlingshire, Perthshire, Dundee and Tayside. Up to 3 Contractors will be appointed.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Aberdeen, Grampians, Highland and Islands

1)Short description

Geographical Lot- Aberdeen, Grampians, Highland and Islands.

2)Common procurement vocabulary (CPV)

395150003951510039515410395154203951544045421143454211453951540039515430

3)Quantity or scope

Geographical Lot- Aberdeen, Grampians, Highland and Islands. Up to 3 Contractors will be appointed.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Greater Glasgow, Ayrshire and South West Scotland.

1)Short description

Geographical Lot- Greater Glasgow, Ayrshire and South West Scotland.

2)Common procurement vocabulary (CPV)

395150003951510039515410395154203951544045421143454211453951540039515430

3)Quantity or scope

Geographical Lot- Greater Glasgow, Ayrshire and South West Scotland. Up to 3 Contractors will be appointed.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with APUC ltd on all matters relating the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender. The terms and conditions of the contract will be set out in the invitation document. These will include any conditions relating to social and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described within the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described within the Invitation to Tender.
Minimum level(s) of standards possibly required: Tenderers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation etc) that calls into question their financial / corporate standing, such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing.
Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank where they are below that statutory audit threshold.) Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
Where information is available to APUC that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Insurances, Conflict of Interest, Diversity and Equalities legislation, Form of Tender (completion of), Compliance with the Framework Agreement Statement of Requirements (Schedule 2) , Ability to service all the institutions in the Lot(s) for which you have submitted a response, Ability to supply and install both curtains and blinds, All Products proposed to be supplied shall have a minimum Product Warranty of 1 year, All Products and Services comply with appropriate legislation and regulations, No Minimum delivery charges or order values.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FFE1002- AP
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.6.2014 – 13:00

Place:

APUC, 14 New Mart Road, Edinburgh.

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The ITT and full details are available on Public Contracts Scotland Tender modulehttps://www.publictendersscotland.publiccontractsscotland.gov.uk/

Bidders Conferences are planned for 3.6.2014 to clarify Tenderers’ questions about the tender process and the tender itself. Full details are provided in the ITT.
Tenderers should express their interest in attending these conferences by 27.5.2014 via the PCS-T portal messaging service.
(SC Ref:304660)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: APUC Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2014

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