Supply and Installation of a Workforce Management System
Kent Police’s objective is to implement the Workforce Management solution with few if any customizations, i.e.: Out-of-the-box (OTB). The preference is for Kent Police to adopt established industry best practices for the associated business processes as implemented within the software solution selected.
United Kingdom-Maidstone: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Kent Police and Crime Commissioner
Kent Police HQ
For the attention of: Daren Mills
ME15 9BZ Maidstone
Telephone: +44 1474366650
Fax: +44 1474366650
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
The Police and Crime Commissioner for Essex
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Kent Police HQ and Essex Police HQ.
NUTS code UKJ4,UKH3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Kent Police is planning the implementation of a Workforce Management project whereby Kent Police wants to select and implement software that will help to support, automate, and optimise its workforce and support associated business processes. The Workforce Management software will support the scheduling and real time adherence related business processes for both Police Officers and Police Staff. While the software package will replace various legacy systems and ad-hoc tools as these business processes are primarily done
manually. Kent Police’s objective is to implement the Workforce Management solution with few if any customizations, i.e.: Out-of-the-box (OTB). The preference is for Kent Police to adopt established industry best practices for the associated business processes as implemented within the software solution selected.
The Workforce Management project will form part of a strategic initiative within Kent Police to improve quality of service through increasing both resource efficiency and availability. Kent Police is therefore searching for the optimal software solution and vendor to work with to implement the project. Kent Police is seeking a Workforce Management application licensed to Kent Police which will be installed and hosted by Kent Police on its servers.
Whilst the initial contract requirement is for The Kent Police & Crime Commissioner the Essex Police & Crime Commissioner may wish to utilise the contract during the term of the contract also and therefore the system offered should be able to accommodate two organisations.
All potential bidders will need to be able to comply with the Kent Police and Essex Police Architecture Guide.
II.1.6)Common procurement vocabulary (CPV)
48000000, 48800000, 48600000, 48100000, 48900000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The Tenderer may not be any of the situations described in Article 45 of Directive 2004/18/EC.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a pre-qualification questionnaire (PQQ) which The Kent Police and Crime Commissioner and The Police and Crime commissioner for Essex will use to evaluate suppliers economic and financial standing, technical capacity and ability to ensure they meet the Kent Police and Crime Commissioner and The Police and Crime Commissioner for Essex’s minimum requirements.
This will include, but no be limited to; name, address, telephone number, contact details., status (Sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other subsidiary companies within the group (if applicable) Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
Interested parties are required to complete the PQQ published on the BravoSolution website. Within the PQQ, interested parties may be asked to evidence the following, but not be limited to:
1) Company organisation details.
2) Details of quality procedures and accreditation.
3) Project specifics.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: A full marking scheme is provided in the PQQ. Tenderers will need to demonstrate but not be limited to legal entity and trading history, economic and financial standing, technical capacity and ability and quality procedures.
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Kent Police and Crime Commissioner and The Police and Crime Commissioner for Essex intends to use an eTendering system in this procurement exercise. The tender and supporting documents must be priced in pounds sterling and all payments made under the terms of contract. The Contract shall be made in England and according to English Law. The contract is subject to the exclusive jurisdiction of the English Courts. Interested Parties wishing to be considered for appointment as a provider of these supplies should submit a PQQ in compliance with the instructions and within the prescribed deadline. All discussions, correspondence and all meetings will be conducted in English. Applicants should note that the use of a framework is not compulsory by any police authority or other law enforcement agency. The Commissioner and all other UK Police Forces and Law enforcement agencies and their statutory successors and organisations created as a result of reorganisation or organisational changes. Law enforcement agencies include the Home Office, a Police and Crime Commissioner (Formally the Police Authority) established under section 3 of the Police Act 19996; a Police authority established under section 2 of the Police (Scotland) Act 1967; the Northern Ireland Policing Board; the Home Office); and all non-geographic police forces and other law enforcement agencies shown athttp://police.uk/forces.htm. The contracting authority reserves the right not to make any award and reserves the right to accept all or part of any tender. The Freedom of information Act (FOIA) applies to the contracting authority. If any supplier considers that any information supplier by them is either commercially sensitive or confidential in nature this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requests be examined in light of exemptions provided for in the Act.
VI.4.1)Body responsible for appeal procedures
The Royal Courts of Justice
WC2A 2LL London
Telephone: +44 2079476000
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: