Supply Integrated Business Solution

Supply Integrated Business Solution

The University is seeking to procure an Integrated Business Solution (IBS).

United Kingdom-Dundee: Enterprise resource planning software package

2015/S 128-234877

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Dundee
Procurement Office, 3rd Floor, Tower Building, Nethergate
Contact point(s): Procurement Office
For the attention of: Louise Aird
DD1 4HN Dundee
UNITED KINGDOM
Telephone: +44 1382386812

Internet address(es):

General address of the contracting authority: http://www.dundee.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00105

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of an Integrated Business System (IBS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: University of Dundee.

NUTS code UKM21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is seeking to procure an Integrated Business Solution (IBS). Please refer to the attached PQQ for further details.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=400951.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

48451000, 72212451

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University is seeking to procure an Integrated Business Solution (IBS) to provide a fully joined up process and user experience that will provide a range of functionality across the entire organisation with a single data source. Any relevant licensing arrangements will also be required to include any affiliate organisations who require to interact with the University’s systems. The intention is that the solution procured will be fully implemented and operational by August 2017. Please refer to the attached PQQ document for further details.

II.2.2)Information about options

Options: yes
Description of these options: The University requires long term stability for these crucial applications. It is anticipated that a long term contract of around seven (7) years with options to extend will be sought, with a commitment to provide service and support throughout this period.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details to be provided in subsequent ITPD and/or Invitation to Tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in subsequent ITPD and/or Invitation to Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or other grouping must nominate a lead organisation to deal with the University of Dundee on all matters relating to the Contract. All consortium members or other grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in subsequent ITPD and/or Invitation to Tender documents. The terms and conditions of Contract will be set out in the Invitation to Tender document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ document accompanying this notice for details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ document accompanying this notice for details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ document accompanying this notice for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ accompanying this notice.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SC160
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The PQQ document is attached to this notice.

Completed PQQs must be submitted via the Public Contracts Scotland Web Portal www.publiccontractsscotland.gov.uk by no later than 1:00 pm (UK time) on Monday 3.8.2015. Please note that any questionnaires received after this time may be rejected.

The University intends to undertake a Competitive Dialogue procedure for this Contract and it is anticipated that the evaluation of PQQs will be completed by Friday 14.8.2015 and the Invitation To Participate in Dialogue (ITPD) is anticipated to be issued to those Bidders selected on Monday 17.8.2015.
(SC Ref:400951).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of Dundee will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88)(as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.7.2015

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