Supply Integrated Criminal Justice and Investigation Records Management System

Supply Integrated Criminal Justice and Investigation Records Management System

Both (HP) and (SYP) currently utilise a number of IS systems across the major business areas to deliver the Criminal Justice and Investigation Service which includes the management of Crime, Investigations, Intelligence, Case and Custody. Existing systems, some of which are now end of life, have been developed and/or implemented separately within each force with little or no system integration.


United Kingdom-Barnsley: Miscellaneous software package and computer systems

2014/S 126-224162

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of the Police and Crime Commissioner for South Yorkshire
18 Regent Street
For the attention of: Ms Carole Carrigan
S70 2HG Barnsley
UNITED KINGDOM
Telephone: +44 1924294924
E-mail: carole.carrigan@southyorks.pnn.police.uk

Further information can be obtained from: South Yorkshire Police
18 Regent Street,
Contact point(s): Carole Carrigan
S20 2HG Barnsley
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South Yorkshire Police
Regional Procurement Departmant Unit D 41 Industrial Estate Stephenson Way
Contact point(s): Carole Carrigan
WF2 0XH Wakefield
UNITED KINGDOM

Tenders or requests to participate must be sent to: South Yorkshire Police
www.bluelight.gov.uk
Contact point(s): Carole Carrigan

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fully integrated criminal justice and investigation records management system for South Yorkshire and Humberside Police Forces.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: South Yorkshire Police and Humberside Area.
The main IT shared service for the two forces are located in Sheffield and Hull, however other parts of the Business involved in this project are located accross both force areas.

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The Contract will run beyond four years due to the technical nature of this requirement and the investment of the two economic operators. It is the professional opinion of the Procurement Department and Stakeholders that any shorter time period would have a significant financial implication on both the supplier and the economic entities.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Both (HP) and (SYP) currently utilise a number of IS systems across the major business areas to deliver the Criminal Justice and Investigation Service which includes the management of Crime, Investigations, Intelligence, Case and Custody. Existing systems, some of which are now end of life, have been developed and/or implemented separately within each force with little or no system integration.
The Criminal Justice programme objective is to deliver a single, fully integrated, IT Records Management System (RMS) for South Yorkshire and Humberside Police, to manage its Criminal Justice and Investigative processes.
It aims to deliver IT enabled business change with the delivery of improved services and outcomes through greater efficiency, improved quality of information and integrated end to end business processes.
The programme of work will have a focus on the convergence and rationalisation of IT Infrastructure, however will enable the business areas of Criminal Justice and Crime Investigation to review and potentially redesign how business is undertaken providing further opportunities and potential savings.
Through the delivery of a single IT solution it will provide a platform for the business to rethink the way the service operate or are structured and provide an opportunity to rationalise and align processes and activities.

II.1.6)Common procurement vocabulary (CPV)

48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not Applicable

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any financing conditions and payment arrangements will be defined as part of the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form will be English Law
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

sypproc2013-680

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.8.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Bidders Day
To assist with the tender process, all interested parties are invited to attend a “bidders day” at South Yorkshire Police premises on 17th July 2014.
The purpose of the Bidders Day is to provide clarity regarding the aims and expectations of this contract and allow tenderers the opportunity to ask any questions. Tenderers are strongly advised to read and digest the PQQ documents prior to attending the Bidders Day. It is anticipated that this exercise will assist with the preparation of PQQ submissions. The Bidders Day will not form part of the evaluation of this tender.

Interested parties are required to confirm their attendance at the Bidders Day. To register please e-mail: procurement@westyorkshire.pnn.police.ukthis e-mail must include the names of a maximum of 3 attendees for the Bidders Day.

Full address details regarding the Bidders Day will be made available following registration.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.7.2014

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