Supply Integrated Finance HR and Payroll Suite

Supply Integrated Finance HR and Payroll Suite

The University of Birmingham wishes to establish a contract with a company for the provision, implementation and ongoing support and maintenance of a fully integrated Finance, Human Resources and Payroll Suite.

United Kingdom-Birmingham: IT services: consulting, software development, Internet and support

2015/S 108-196486

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Edgbaston
Contact point(s): University of Birmingham
For the attention of: Allison Robertson
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214158806
E-mail: procurement@bham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham

Electronic access to information: https://in-tendhost.co.uk/universityofbirmingham

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofbirmingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Fully Integrated Finance, Human Resources and Payroll Suite.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Birmingham wishes to establish a contract with a company for the provision, implementation and ongoing support and maintenance of a fully integrated Finance, Human Resources and Payroll Suite.
The University has ambitious plans to be a leading global university. In order to achieve this it needs modern, flexible systems that support efficient processes, effective decision making and provide meaningful management information. The proposed replacement of its core HR, Payroll and Finance systems presents the opportunity to substantially re-design core business processes and acts as a catalyst for broader change in how the University operates. This provides scope for efficiency savings and improved resource allocation towards key priority areas.
Replacement of HR/Payroll and Finance systems will create a new platform and key business processes to support the University over the next 10-15 years. The new systems, supported by business process re-engineering, will deliver more efficient and effective processes, that are more responsive to changing legislation, offer enhanced flexibility to meet user needs and be technologically more resilient. These new processes and improved use of technology will require less administrative support, therefore reducing cost and enabling resources to be re-deployed.

II.1.6)Common procurement vocabulary (CPV)

72000000, 48000000, 48440000, 48450000, 48490000, 48430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that the Initial term of the contract will be for a period of 10 years with options to extend for up to 5 additional years.

II.2.2)Information about options

Options: yes

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the pre-qualification questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the pre-qualification questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SC2769/15

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.6.2015 – 15:00
Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

30.6.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

not applicable
UNITED KINGDOM

Body responsible for mediation procedures

not applicable
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

not applicable
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

1.6.2015

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