Supply Large Video Displays for European Championships Glasgow 2018

Supply Large Video Displays for European Championships Glasgow 2018

The provision of world class Large Video Display systems.

United Kingdom-Glasgow: Television and audio-visual equipment

2017/S 133-272352

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
E-mail: claire.connell@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM34Internet address(es):Main address: www.glasgow.gov.ukAddress of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

European Championships Glasgow 2018 — Large Video Displays.

Reference number: GCC004073CPU

II.1.2)Main CPV code

32320000

II.1.3)Type of contract

Services

II.1.4)Short description:

A key requirement of Glasgow 2018’s Championships Presentation Strategy is to deliver in-venue entertainment that will engage and inform audiences in a creative and innovative way.

The provision of world class Large Video Display (LVD) systems will play a central role in this strategy providing public engagement within the venues as the primary source of both results data, Championships Presentation and entertainment content.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM34
NUTS code: UKM25
NUTS code: UKM31
Main site or place of performance:

Glasgow, UK.

II.2.4)Description of the procurement:

A key requirement of Glasgow 2018’s Championships Presentation Strategy is to deliver in-venue entertainment that will engage and inform audiences in a creative and innovative way. The provision of world class Large Video Display (LVD) systems will play a central role in this strategy providing public engagement within the venues as the primary source of both results data, Championships Presentation and entertainment content.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology / Weighting: 10
Quality criterion – Name: Technical Solution / Weighting: 20
Quality criterion – Name: Project Management / Weighting: 10
Quality criterion – Name: Delivery Solutions / Weighting: 10
Quality criterion – Name: Risk Management / Weighting: 10
Quality criterion – Name: Fair Work Practices / Weighting: 5
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order

to participate in the tendering process:-

There is a minimum financial requirement that affects Minimum Turnover Trading Performance and Balance Sheet strength. Financial requirements should be calculated on latest filed accounts with Company House.

Minimum Turnover: –

Minimum Turnover to be set at twice contract value

Trading Performance Ratio: –

An overall positive outcome on pre tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

Balance Sheet Strength: –

Net worth of the organisation must be positive

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities.

Applicants who have been trading for less than the 3 years noted above must provide

evidence that they are complying with the above minimum financial requirements

for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part

of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial

requirements stipulated above.

The following insurances will be required for this contract –

Employer’s Liability: –

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least GBP 10 000 000 in respect of any one claim and unlimited in the period.

Public Liability: –

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least GBP 10 000 000 in respect of any one claim and unlimited in the period.

Products Insurance: –

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least GBP 10 000 000 in respect of any one claim and in the aggregate.

Professional Indemnity:

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum GBP 5 000 000 in respect of any one claim and in the aggregate.

Contract Works: –

The organisation/consultant shall take out and maintain throughout the period of their services, Contract Works insurance to the value of the contract.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, Bidders will be required to provide 2 project examples delivered within the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in the scope of services document contained within PCS-T.

Please outline 2 project examples highlighting your experience and record of accomplishment in delivering solutions within tight budgets and timeframes, similar in scale and complexity to that outlined in the scope of services.

For each project example the following information should be provided, but not limited to:

— The event and duration, number of sports and/or venues.

— Sub-contractors and/or other third party suppliers worked with and their role.

— The parameters of the role your organisation specifically delivered.

— The technology implemented.

Minimum level(s) of standards possibly required:

Bidders must score a minimum threshold of 60 % for the Technical or Professional Capability Questions. Any bidder who fails to achieve the minimum threshold will be disqualified from the process.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to ITT documentation for contract performance conditions.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/08/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates or comply with the questions noted in ESPD 4D. This information can be found within the buyers attachment area — http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Health & Safety — The H&S Questionnaire is contained in the attachments section of PCS-T. Applicants must complete the H&S Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated as pass or fail.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council’s satisfaction that all funds due to the tenderer’s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8630. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Outcomes Document provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Outcomes Document can be located in the attachments section of PCS-T.

(SC Ref:502616).

VI.4)Procedures for review

VI.4.1)Review body

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399Internet address:www.glasgow.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/07/2017

 

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