Supply of a Learning Management and eLearning Solution

Supply of a Learning Management and eLearning Solution

The Council is inviting tenders for the Supply of an Externally Hosted Learning Management and eLearning Solution with Associated Services.

United Kingdom-Matlock: Software package and information systems

2017/S 192-393638

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derbyshire County Council
County Hall
Matlock
DE4 3AG
United Kingdom
Contact person: Gemma Walker
E-mail: gemma.walker@derbyshire.gov.uk
NUTS code: UKF1
Internet address(es):Main address: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/index.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of a Learning Management and eLearning Solution with Associated Services.

Reference number: TS16047

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is inviting tenders for the Supply of an Externally Hosted Learning Management and eLearning Solution with Associated Services.

The Council will require the successful Tenderer to provide a dynamic, intuitive, single Learning Management and eLearning Solution, which:

— Administers, documents, tracks, reports and delivers training Courses, events and eLearning.

— Maintains individual records of learning undertaken to Council employees, Schools and External Partnership Agencies.

— Provides access to a catalogue of eLearning modules relevant to the Council.

— Provides an authoring tool to create and edit eLearning modules and online content.

— Provides a comprehensive reporting suite with the ability to create, edit and provide bespoke reports.

The Council also requires Associated Services which will include implementation, integration with the Council’s ERP system, data migration, training, support and maintenance and account management.

II.1.5)Estimated total value

Value excluding VAT: 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48100000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

The Council is inviting tenders for the Supply of an Externally Hosted Learning Management and eLearning Solution with Associated Services.

The Council will require the successful Tenderer to provide a dynamic, intuitive, single Learning Management and eLearning Solution.

The following functionality will be required of the Solution:

— To enable the HR Service to manage training records and delegate information for employees and External Users who attend Council events and undertake eLearning;

— To enable the HR Service to manage Training events;

— The ability for Users to create and manage Personal Development Plans (PDPs);

— An authoring tool to enable the HR Service to create and edit eLearning modules and online content;

— A learning platform which will enable Users to access the Solution from any PC, Laptop, tablet or phone 24/7 to view learning undertaken or booked, and to participate in eLearning Courses via the internet or mobile application;

— A repository of learning management materials and curricula; with the ability for the HR Service to import/hold content developed by third parties;

— The ability for Users to access a catalogue of eLearning modules relevant to the Council including:

a) The eLearning content is SCORM and Experience API compliant (or equivalent); and

b) The modules are capable of being customised and branded.

— The ability to support workforce planning and talent management;

— The provision of a comprehensive reporting suite with the ability for the HR Service to access standard reports and provide additional tailored reports.

The Council also requires Associated Services which will include implementation, integration with the Council’s ERP system, data migration, training, support and maintenance and account management.

Future development opportunities within the scope of this tender to allow the Council to take advantage of any developments in this area of work which may assist in improving operational performance. These will be subject to the provisions relating to pricing in the Contract. Any associated costs must be included in Appendix A — Price Schedule.

This requirement has not been separated into lots as the Council has a single requirement for seamless integration, generation of efficiencies and the primary contractor having full responsibility for delivery of the Solution.

The Council requires a commercially available, fully functional Solution.

The initial Contract period is 5 years, with options to extend on an annual basis to take the Contract term up to a maximum total of 10 years. The estimated Contract value is expected to be between 420 000 GBP and 900 000 GBP over the life of the Contract including all available extensions and options.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 029-052949

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/10/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/11/2017
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Derbyshire County Council
Matlock
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/10/2017

 

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