Supply of LED Lighting Luminaires to Havering Council

Supply of LED Lighting Luminaires to Havering Council

. To supply up to 9 920 light-emitting diode (LED) street luminaires to replace a similar number of Low Pressure Sodium (SOX), High Pressure Sodium (SON) and CosmoPolis luminaires currently installed in residential roads and principle roads.

United Kingdom-Romford: Street-lighting equipment

2015/S 005-005115

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Havering
Operational Procurement Team, Town Hall
For the attention of: Christine Pluck or Mark Batchelor
RM1 3BD Romford
UNITED KINGDOM
Telephone: +44 1708432944
E-mail: christine.pluck@havering.gov.uk

Internet address(es):

General address of the contracting authority: www.havering.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of LED Lighting Luminaires.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Street-lighting equipment. Street-lighting equipment. To supply up to 9 920 light-emitting diode (LED) street luminaires to replace a similar number of Low Pressure Sodium (SOX), High Pressure Sodium (SON) and CosmoPolis luminaires currently installed in residential roads and principle roads across the borough. The luminaires will be fitted to the existing lighting columns by the Contracting Authority’s term street lighting contractor; therefore installation will not be a requirement of this contract. In order to be considered for this contract interested parties will be required to provide Photometric Data for their proposed luminaire as part of their tender submission. Tenderers who do not submit this data will not be considered for the contract. The proposed luminaires must be approved for use under the Balancing and Settlement Code (BSC) Unmetered Supplies Arrangements and shall have all necessary Charge Code/s in place. All luminaires must come complete with integral Central Management System (CMS) capability and shall be fitted with control devices to enable individual luminaires to be remotely controlled and managed by an ELEXON approved Central Management System (CMS).

II.1.6)Common procurement vocabulary (CPV)

34928500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority wish to upgrade the existing mixture of Low Pressure Sodium (SOX), High Pressure Sodium (SON) and CosmoPolis luminaires to achieve a reduction in energy consumption and CO2 emissions by installing use light-emitting diode (LED) technology. There are an estimated 9 920 non LED luminaires currently installed in residential roads and principle roads across the borough in this phase of the Contracting Authority’s ‘Street Lighting Energy Reduction Project’ This figure is provided for guidance only. It is anticipated that the supplier will be required deliver the luminaires to the contracting authority’s term street lighting contractor’s depot on a call off basis of between 1 000 and 1 500 luminaires per calendar month.
The Contracting Authority requires all luminaires to be approved for use under the Balancing and Settlement Code (BSC) Unmetered Supplies Arrangements and to have all necessary Charge Code/s in place. All luminaires must come complete with integral Central Management System (CMS) capability and shall be fitted with control devices to enable individual luminaires to be remotely controlled and managed by an ELEXON approved Central Management System (CMS).
Luminaires must:
Be manufactured to comply in all respects with the following Statutory Requirements, Codes of Practice and Specifications together with any subsequent revisions, amendments and other Standards or Documents referred to therein:
a) BS EN 60598-1: 2008 — Part 1 — Luminaires — General requirements and tests.
b) BS EN 60598-2-3:2003+A1:2011 — Luminaires — Particular requirements for luminaires for road and street lighting.
c) BS EN 60529: 1992 — Specification for degrees of protection provided by enclosures (IP code): Class IP 66 required.
d) BS EN 62262:2002 — Degrees of protection provided by enclosures for electrical equipment against external mechanical impacts (IK code): Class IK 09 required
Have a minimum warranty period of 10 years or 50 000 hours. To cover all components, of the luminaire with the supplier to cover any repair or replacement of the components or whole luminaire, against failure or deficiency in performance.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.supplyinglondon.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Council will be running on-line credit check reports, using Experian Ltd.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Applicants will be required to complete a pre-questionnaire which will be assessed and scored. A maximum of the top 7 scoring applications will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The last stage of the tender evaluation will be by means of an e-auction.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP12015

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.2.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In the event that Christine Pluck is unavailable please email mark.batchelor@havering.gov.uk

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-201516-PRO-6271118.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Havering
Internal Shared Service Centre — Operational Procurement, Romford Central Library
RM1 3BB Romford
UNITED KINGDOM
E-mail: christine.pluck@havering.gov.uk
Telephone: +44 1708432944

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.1.2015

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