Supply of a Library Management System to Liverpool City Council

Supply of a Library Management System to Liverpool City Council

This Tender is for the supply of a Library Management System and Discovery Tool solution.

United Kingdom-Liverpool: Library management system

2017/S 088-171563

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Liverpool Hope University
Hope Park, Taggart Ave
United Kingdom
Contact person: Michael Hayes
NUTS code: UKD52

Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Supply of a Library Management System and Discovery Tool.

Reference number: LHU – 00000072

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This Tender is for the supply of a Library Management System and Discovery Tool solution.

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD52

II.2.4)Description of the procurement:

This Tender is for the supply of a Library Management System and Discovery Tool solution. The aim of the solution is to deliver discoverability of our digital and print resources through an interface which is easy for students and staff to use and which is accessible and compatible with generally available mobile devices.

The University currently uses Capita Alto as its Library Management System with Ex-Libris’ Metalib+ and SFX managing and providing access to users to our electronic resources.

The Library Management System and Discovery Tool solution must interface with the following systems:

— Hope’s Institutional Research Archive (HIRA) which holds Hope staff’s research outputs and is provided on E-Prints,

— Strategic Information Technology Services (SITS) for student data,

— WPM Education for online payment of fines,

— Agresso for finances,

— Book and journal suppliers systems e.g. Proquest Coutts, LM Information Delivery

We would expect delivery of the project to commence in August 2017 with implementation expected to occur in August 2018 following an agreed period of testing which would cover all of the required functions of the solution and the interfaces to the designated Liverpool Hope University systems.

The contract shall be for an initial period of 5 years from implementation with an option to extend if both parties are in agreement for a further 2 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract be will for an initial period of 5 years with the option to extend by a further 2 x 12 month periods subject to mutual acceptance. The maximum contract duration shall therefore be 7 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/06/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The University is conducting this procurement using its e-Tendering system ‘In-tend’. To access the procurement documents you shall need to register your company (please note registration is free) by click on the following web address (or by pasting into your web browsing software):

Tender Reference: LHU — 00000072.

Further information on using this system is available by clicking on the ‘Guidance for Suppliers’ tab.

VI.4)Procedures for review

VI.4.1)Review body

Liverpool Hope University
Procurement Manager, Liverpool Hope University, Hope Park, Taggart Avenue
L16 9JD
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Pursuant to Regulation 87 of the Public Contracts Regulations 2015 ‘Standstill period’, the University will provide a 10-day standstill period between the date of communicating our intention to award the contract and entering into the contract.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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