Supply and Maintenance of Refuse Collection Vehicles

The Supply and/or Maintenance of Municipal Vehicles divided by Lots as follows: The supply of municipal vehicles (Lot 1); or The maintenance of municipal vehicles (Lot 2).

United Kingdom-Northallerton: Refuse-collection vehicles

2014/S 246-433727

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hambleton District Council
Civic Centre, Stone Cross
Contact point(s): Procurement
DL6 2UU Northallerton
UNITED KINGDOM
Telephone: +44 1609767189
E-mail: procurement@hambleton.gov.uk
Fax: +44 1609767248

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0567

Electronic access to information: www.hambleton.gov.uk/procurement/opportunities

Further information can be obtained from: Hambleton District Council
Civic Centre, Stone Cross
For the attention of: Procurement
DL6 2UU Northallerton
UNITED KINGDOM
Telephone: +44 1609767189
E-mail: procurement@hambleton.gov.uk
Fax: +44 1609767248
Internet address: www.hambleton.gov.uk/procurement/opportunities

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hambleton District Council
Civic Centre, Stone Cross
DL6 2UU Northallerton
UNITED KINGDOM
Telephone: +44 1609779977
Fax: +44 1609767248
Internet address: www.hambleton.gov.uk/procurement/opportunities

Tenders or requests to participate must be sent to: Hambleton District Council
Civic Centre, Stone Cross
For the attention of: **please use yellow address label in tender pack **
DL6 2UU Northallerton
UNITED KINGDOM
Telephone: +44 1609767189
Fax: +44 1609767248

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply and/or Maintenance of Municipal Vehicles.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: District of Hambleton, North Yorkshire.

NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Supply and/or Maintenance of Municipal Vehicles divided by Lots as follows:
— The supply of municipal vehicles (Lot 1); or
— The maintenance of municipal vehicles (Lot 2); or
— The supply and maintenance of municipal vehicles (Lot 3).
It is possible that Lot 1 and Lot 2 are let; also possible the contract will be let as Lot 3

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=145674

II.1.6)Common procurement vocabulary (CPV)

34144511, 50100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see information under individual Lots.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 2Lot title: The maintenance of municipal vehicles

1)Short description

The maintenance of municipal vehicles for Hambleton District Council.

2)Common procurement vocabulary (CPV)

50100000

3)Quantity or scope

The maintenance of municipal vehicles for Hambleton District Council.
Estimated value excluding VAT: 20 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 240 (from the award of the contract)

5)Additional information about lots

The contract will have a maximum initial period of 10 years with a maximum 10 year extension.

Lot No: 3Lot title: The supply and maintenance of municipal vehicles

1)Short description

The supply and maintenance of municipal vehicles for Hambleton District Council.

2)Common procurement vocabulary (CPV)

50100000, 34144511

3)Quantity or scope

The supply and maintenance of municipal vehicles for Hambleton District Council.
Estimated value excluding VAT: 30 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 240 (from the award of the contract)

5)Additional information about lots

The contract will have a maximum initial period of 10 years with a maximum 10 year extension.

Lot No: 1Lot title: The supply of municipal vehicles

1)Short description

The supply of municipal vehicles to Hambleton District Council.

2)Common procurement vocabulary (CPV)

34144511

3)Quantity or scope

The supply of municipal vehicles to Hambleton District Council.
Estimated value excluding VAT: 10 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 240 (from the award of the contract)

5)Additional information about lots

The contract will have a maximum initial period of 10 years with a maximum 10 year extension.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As stated in the PQQ documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Summary:
1.1. Hambleton District Council is a rural Council in North Yorkshire. Its principal office is in Northallerton. The Council wishes to find a supplier(s) capable of providing:
— The supply of municipal vehicles (Lot 1); or
— The maintenance of municipal vehicles (Lot 2); or
— The supply and maintenance of municipal vehicles (Lot 3).
1.2. The Council owns, controls and manages a range of municipal vehicles. A list of the current fleet is attached at Appendix A. It should be noted, however, that immediately prior to the issuing of contract documents, the Council is undertaking a review of its waste services: and it is possible that the type of vehicles that will be used for the collection of recyclables will be different to current.
Additionally, the Council owns a workshop facility at its depot: and will make this depot, including the provision of utilities but excluding the provision of equipment, available for the maintenance of vehicles (Lot 2 and Lot 3).
1.3. The Council wishes to enter into contract(s) for the provision of services to either supply municipal vehicles (Lot 1); or maintain municipal vehicles (Lot 2); or supply and maintain municipal vehicles (Lot 3).

1.4 The OJEU Contract Notice for this opportunity is available from the Hambleton District Council website atwww.hambleton.gov.uk/procurement/opportunities

1.5 The procurement will be by Competitive Dialogue and one of the considerations will be the precise contract period. At this stage it is envisaged that the resulting contract(s) will run for an initial period of seven (7) to ten (10) years. At the discretion of the Council and upon satisfactory performance the contract may be extended for a further period up to a maximum of a further seven (7) to ten (10) years. The maximum length of the contract shall be twenty (20) years.
1.6 The anticipated contract start date is June 2015 subject to procurement time-scales and exchange of contracts.
1.7 Further detail of the contract will be provided in the Invitation to Tender document for those suppliers who are successful at Pre-Qualification Questionnaire (PQQ) stage.
(MT Ref:145674).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hambleton District Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other-means of communication) to unsuccessful applicants of the award decision.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

17.12.2014

Supply and Maintenance of Refuse Collection Vehicles

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