Supply and Maintenance of a Vehicle Tracking System

Supply and Maintenance of a Vehicle Tracking System

North Lincolnshire Council is inviting tenders for the supply, implementation and maintenance of a vehicle tracking system.

United Kingdom-Scunthorpe: Vehicle location system

2014/S 248-438301

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Lincolnshire Borough Council
Civic Centre, Ashby Road
Contact point(s): via YORtender — www.yortender.co.uk
DN16 1AB Scunthorpe
UNITED KINGDOM
Telephone: +44 1724297905
E-mail: john.luty@northlincs.gov.uk

Internet address(es):

General address of the contracting authority: www.northlincs.gov.uk

Address of the buyer profile: http://www.northlincs.gov.uk/procurement

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply, Implementation and Maintenance of a Vehicle Tracking System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

North Lincolnshire Council is inviting tenders for the supply, implementation and maintenance of a vehicle tracking system. As part of a transformational phase to create improved efficiencies the council aims to roll out a vehicle tracking system that may in the future encompass a shift towards shared services with North East Lincolnshire Council (NELC). To meet the current Council and Fleet Provision objectives, the new hosted vehicle tracking system must satisfy all essential requirements as set out below (including but not limited to):
— Full configurable vehicle details, including identification by either registration or fleet numbers,
— Real time information enabling immediate management intervention,
— Street level mapping to ensure all functions can be traced and frequent mapping updates,
— Driving style information (i.e. excessive idling, harsh braking etc…),
— Geo-fencing — alerts if a vehicle leaves a designated location,
— Time-fencing — alerts if a vehicle is operated outside of hours,
— Daily driver check confirmation,
— Ability to record event information i.e. PTO use, brushes down etc…,
— Speeding analysis and reporting against vehicle and road limits…,
— Driver identification system,
— A full suite of report generation including speeding, fuel used etc…,
— A fully hosted and supported web based system,
— Panic button for lone working or roadside incident,
— Proactive security, system reliability and frequent backups.

Further details are obtained in the Invitation to Tender documents which can be downloaded from http://www.yortender.co.uk The deadline for the submission of tenders is 12:00 noon 5.2.2015.

II.1.6)Common procurement vocabulary (CPV)

42961300, 38112100, 50111100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9RXP-GXY34V
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

5.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 5.2.2015 – 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.12.2014

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