Supply and Maintenance of a Web Content Management System

Supply and Maintenance of a Web Content Management System

The Solution includes, but will not be limited to: The ability to create and manage online forms; The ability to integrate third party internally or externally hosted software into the websites.

United Kingdom-Matlock: IT services: consulting, software development, Internet and support

2014/S 249-441323

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Transformation Service
For the attention of: Lisa Holleworth
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629536860
E-mail: lisa.holleworth@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TS14028 Supply and Maintenance of a Web Content Management System and Associated Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is seeking tenders for the supply of a Web Content Management System and Associated Support Services.
The Solution includes, but will not be limited to:
The ability to create and manage online forms;
The ability to integrate third party internally or externally hosted software into the websites;
An architecture compatible with the Councils technical infrastructure, as the Council requires the Solution to be hosted internally;
Website search functionality;
Managing, monitoring and reporting on website accessibility and quality assurance;
Enables websites to adopt a responsive design framework;
A Solution that is flexible, intuitive and easy to use by non-technical users;
Provide a seamless integrated Solution with a common look and feel;
Flexibility to access and control all HTML mark-up;
A Solution that allows access to secure personalised content based on User login credentials, groups and roles;
Provision of a secure Schools extranet for around 400 Derbyshire Schools including the two way transfer of files;
Meets the Council’s security policies and allows secure transactions and authentication; and
The Services will include, but will not be limited to:
Re-creation of Councils websites utilising any new and improved functionality available in the new Solution;
The requirement to integrate over 100 Classic ASP applications into the new websites See Section 6 for more information;
Content migration from the existing SDL Tridion solution to the new Solution; and
Knowledge transfer and training of Council staff in the new solution to become self-sufficient.

II.1.6)Common procurement vocabulary (CPV)

72000000, 48000000, 72500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The initial contract term is 4 years with options to extend annually to take the contract up to a maximum total of 10 years.
Estimated value excluding VAT:
Range: between 150 000 and 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: An option to extend annually to take the contract up to a maximum total of 10 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org. However, joint and several liability will be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

Minimum level(s) of standards possibly required: As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

Minimum level(s) of standards possibly required:

As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: As described in the PQQ documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TS14028

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.1.2015 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.2.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council authorised for the purpose.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derbyshire County Council
County Hall
DE4 3AH Matlock
UNITED KINGDOM
Telephone: +44 1629536860
Internet address: www.derbyshire.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the high court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.12.2014

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