Supply Management Information System

Supply Management Information System

Ark is seeking to establish a Framework Agreement with a mix of providers that can deliver a MIS able to store a wide range of education data (student, attendance, assessment, behaviour etc).

United Kingdom-London: Educational software package

2015/S 086-155974

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ark Schools
65 Kingsway
For the attention of: Sunesh Patel, Joshua Perry
WC2B 6TD London

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

A list can be found in section VI.3
See additional information
See additional information

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Ark Management Information Systems Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 450 000 and 1 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Ark is a Multi Academy Trust with a growing portfolio of schools (currently 31 in London, Birmingham, Hastings and Portsmouth). The purpose of this tender is to invite appropriate vendors to tender for the provision of a Management Information System (MIS) solution for Ark and, potentially, other Multi-Academy Trusts.
Ark is seeking to establish a Framework Agreement with a mix of providers that can deliver a MIS able to store a wide range of education data (student, attendance, assessment, behaviour etc). The MIS needs to integrate with other commercially available products as well as in-house systems and meet the statutory requirements set by the Department for Education.

II.1.6)Common procurement vocabulary (CPV)

48190000, 48612000, 48000000, 48810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.3.2016. Completion 29.2.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2015/S 73-129422 of 15.4.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2015 – 12:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 150 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

Ark Schools is seeking to award a Framework Agreement primarily for the use for Ark but that may also be taken up by other Multi Academy Trusts during the life of the Framework Agreement. Ark makes no commitment regarding potential business within the Framework Agreement. It is anticipated that the main contracting authorities within the broader contract will be other Multi Academy Trusts. A List of Multi Academy Trusts can be found here:

The schools in these Multi Academy Trusts can be found in the following lists of (a) all academies, (b) all free schools, and (c) all schools in England.

(a) All Academies (current and planned):

(b) All Free Schools (current and planned):

(c) All schools in England: (searchable)

The procurement pack can be found at All submissions must be submitted via email to the contact stated in section I.1.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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