Supply and Manufacture of Military Helmets

Supply and Manufacture of Military Helmets

The Manufacture and Supply of, and Post Design Services for, Mk15 Passenger Helmets.

United Kingdom-Bristol: Military helmets

2014/S 158-284136

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, Air Support
Air Commodities PT, Walnut 3 C #1335, Abbey Wood
Contact point(s): AS-AC Comm4a
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982917
E-mail: desas-accomm4a@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Manufacture and Supply of, and Post Design Services for, Mk15 Passenger Helmets.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Military helmets. Military helmets. Expressions of Interest (EOI) are sought from companies interested in meeting the requirement for a 3 year (with the option to extend by 1 Year) Enabling contract for the Manufacture and Supply of, and Post Design Services for Mk15 Passenger Helmets. The MK15 Passenger Helmet will be manufactured in accordance with the existing drawing set, which will be provided by the Authority as Government Furnished Information. The limited period of the proposed contract is due to an on-going review of the current MoD aircrew helmet strategy, as well as an assessment of the impact performance requirements which, within the next 18-months, should establish a performance specification for any subsequent competition activities.
The current helmet designated the ‘Mk15 helmet’, is an omni-fitting helmet, designed to provide maximum comfort and ease of fitting whilst maintaining a high level of impact protection. The helmet consists of a shell, liner assembly, twin visor assembly (including ridged visor protection cover) and a communication system, which will interface with a variety of communications equipment. Provision within the design has been made for two oxygen mask fixing points when required. Retention of the helmet is achieved by three straps, one for the chin and one for the nape and the third adjusting the height. Each helmet should come with an illustrated fitting instructions and a stowage bag for stowing the helmet (within the aircraft), when it is not being worn.

II.1.6)Common procurement vocabulary (CPV)

35813000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Manufacture of the Mk15 Passenger Helmet will be to the existing drawing set, which will be provided as Government Furnished Information. The Mk15 Passenger helmet is constructed of a composite material consisting of an epoxy resin system reinforced with high performance aramid and manufactured by the compression moulding method using matched steel tooling. The helmet will need to conform to the original build specification requirements with the exception or relaxations of any limitations currently in place for the existing helmets (or their associated spares). The original specification with any relaxations will be provided as part of the tender documentation.
The design clearance for the existing helmets will remain extant from the original manufactures however the company awarded the contract will be required to underwrite future build and spares and ensure interchangeability of components between existing and new contract build items.
The company is to provide fault Investigation support and to advise on rectification action on all three current in-service build variants of the passenger helmet or its associated spares, covering pre and post contract helmets.
Development of design improvements or addressing legislative requirements during the period of the contract associated with the manufacturing of the equipment or as required by the Equipment Authority (EA).
Maintenance of the drawing package during the period of the contract and provide technical authoring support and configuration control of the associated Air Publications (AP’s), with the publications being in digital format. The publications will also require formatting to PDF to meet current website limitations of 8 Megabits maximum.
A quality assurance system to Article 11B of the EC Directive for Personal Protective equipment will be required. The company’s certified standard and supporting evidence is to be provided as part of this PQQ response.
DAOS Accreditation will be required. If the company does not currently hold DAOS Accreditation, then they will be required to undertake to gain the required accreditation within 12 months of commencement of the Contract. A statement of DAOS accreditation or agreement to undertake accreditation is to be provided as part of the PQQ response.
Evidence in the form of a Certificate of Conformity (C of C) as a minimum will need to be provided prior to the initial delivery of the items supplied under the new contract to ensure that the required specifications / design criteria / drawing package requirements have been met.
The manufacturing element of the contract will be set up as a demand order arrangement and therefore order quantities / periodicity throughout the contract period will be dictated by the authority against an agreed price list (within the spares contract element) or hourly rate with respect to PDS activities. It is anticipated that quantities purchased will vary but will range between 50 to 100 helmets per year.
No business whatsoever is guaranteed under any resulting framework agreement or contract, indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position
A maximum of five bidders will be selected from the PQQ phase and invited to tender. Tenders will be evaluated on the Most Economically Advantageous Tender (MEAT) basis. Assessment will include safety and integration tests of specimens as well as user assessment of aesthetic properties and comfort to ensure compliance with the current build.
Companies who wish to express an interest in this tender are to provide answers (including supporting documentation, where required) to the Dynamic Pre-Qualification Questionnaire linked with this advert.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Electronic Trading. Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance,
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established,
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
The information will be sought through the formal Pre-Qualification Questionnaire which requests at least two years audited accounts (if available) or equivalent information.
Minimum level(s) of standards possibly required: The accounts provided in response to the Pre-Qualification Questionnaire will be subject to a risk based assessment looking at turnover, profitability, liquidity, capital structure and funding. Where accounts are not provided or concerns are identified within the supplied accounts that would suggest a higher risk level, further information may be requested. However, should additional evidence not prove satisfactory then the Authority reserves the right to exclude the company from the tender.
Evidence provided must demonstrate appropriate employer liability insurance.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
The information will be sought through the formal Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
The information provided in response to the Pre-Qualification Questionnaire will be evaluated and scored in accordance with the Pre-Qualification Questionnaire evaluation plan and scoring matrix. Minimum level(s) of scoring will be indicated in the Pre-Qualification Questionnaire. If the information provided in a company’s response does not meet the minimum score, they may not be invited to tender then the Authority reserves the right to eliminate the company from the PQQ assessment and exclude the company from the tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a shortlist of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.
The following weighting % has been applied to certain questions in the PQQ (Question number, weighting %)
6. PART 2: FORM F: Defence Sector and Project Specific Questions
6.1: Technical Capability = 30
6.2: Technical Facilities = 10
6.3: Technical Ability & Skills = 20
6.4: Quality Management = 30
6.5: DAOS Accreditation = 10
All other questions are Pass/Fail.
The scoring matrix used for the weighted questions is as follows:
0 – No Answer
1 – Poor – Limited or irrelevant response with insufficient, irrelevant or unconvincing evidence
2 – Satisfactory – Satisfactory and relevant answer to the question but little evidence provided
3 – Good – Comprehensive and relevant answer to the question, partially supported by credible and relevant evidence
4 – Very Good – Strong, comprehensive and relevant answer to the question, fully supported with credible and relevant evidence, clearly demonstrating the ability to meet the requirement.
5 – Excellent – Excellent, comprehensive and relevant answer to the question, fully supported with credible and relevant evidence, very clearly demonstrating the ability to meet and exceed the requirement.
Minimum score required for weighted questions:
6. PART 2: FORM F: Defence Sector and Project Specific Questions
6.1: Technical Capability = 3
6.2: Technical Facilities = 3
6.3: Technical Ability & Skills = 3
6.4: Quality Management = 3
6.5: DAOS Accreditation = 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FAST/00039

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2013/S 92-156616 of 14.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: Q8VHM39774.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

GO Reference: GO-2014815-DCB-5926611

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Air Support

Body responsible for mediation procedures

Ministry of Defence, Air Support

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Air Support

VI.5)Date of dispatch of this notice:

15.8.2014

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