Supply Medical Chart Paper and Ultrasound Film to NHS

Supply Medical Chart Paper and Ultrasound Film to NHS

Non-exclusive Framework Agreement for the supply to NHS Supply Chain depots via the Stock and Blue Diamond Routes and to the NHS Supply Chain customer base. Multiple Lots.

United Kingdom-Normanton: Continuous paper for computer printers

2014/S 247-435839

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
Foxbridge Way
For the attention of: Lindsay Baker
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7725266670
E-mail: lindsay.baker@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Medical Chart Paper and Ultrasound Film.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 772 000 and 5 925 000 GBP

II.1.5)Short description of the contract or purchase(s)

Non-exclusive Framework Agreement for the supply to NHS Supply Chain depots via the Stock and Blue Diamond Routes and to the NHS Supply Chain customer base via the E-Direct Route of Medical Chart Paper and Related Accessories and Ultrasound Film and Related Accessories.

II.1.6)Common procurement vocabulary (CPV)

30199330, 30199310, 37823400, 22990000, 22993000, 22993100, 22993200, 22993300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 1 193 000 and 1 481 250. The values provided are based on historical sales value and are for guidance only they are not a guarantee of business. The figures below for the total estimated value (if extended) are based on that initial expenditure.
Estimated value excluding VAT:
Range: between 4 772 000 and 5 925 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This Framework Agreement will have the option to extend for a maximum of 24 months in addition to the initial 2 year period upon review.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Medical Chart Paper and Related Accessories

1)Short description

2)Common procurement vocabulary (CPV)

30199330, 30199310, 37823400

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 585 000 to GBP 756 250 in the 1st year of this Framework Agreement however this is approximate only and the values below for the total estimated value are based on the initial expenditure and may vary depending on the requirements of those bodies purchasing under the Framework Agreement.

Applicants may tender for 1 more than 1 or all the product lines contained within this Lot. The product lines within this Lot will be awarded on a product line by product line basis. All Applicants whose total score meets or exceeds the threshold of 50 % when rounded off the the nearest whole number will be awarded to the Framework Agreement for that product line.
Estimated value excluding VAT:
Range: between 2 340 000 and 3 025 000 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Ultrasound Film and Related Accessories

1)Short description

2)Common procurement vocabulary (CPV)

22993000, 22993100, 22993200, 22993300

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 608 000 to GBP 725 000 in the 1st year of this Framework Agreement however this is approximate only and the values below for the total estimated value are based on the initial expenditure and may vary depending on the requirements of those bodies purchasing under the Framework Agreement.

Applicants must tender for all of the product lines within this Lot. The product lines within this Lot will be awarded on a total Lot basis. NHS Supply Chain anticipates appointing the highest ranking Applicant per Lot to the Framework Agreement following a transformation eAuction.
Estimated value excluding VAT:
Range: between 2 432 000 and 2 900 000 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration:

1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the ‘not registered yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access:
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the ‘supplier dashboard’ icon to open the list of new procurement events.
Expression of interest:
— View Contract Notice content by clicking on the ‘view notice’ button for the procurement event.
This opens a PDF document.
— Express an interest by clicking on the ‘express interest’ button.
— To start the response process after the expression of interest has been done select the ‘my active opportunities’ option and click on the ‘apply’ button.
— Select the procurement event from the list by clicking on the description.
— In the detail view click on the orange coloured ‘framework agreement’ button to start responding to the tender.
Tender response instructions:
The following must be completed using NHS Supply Chain eTendering portal. Applicants should not use e-mail to submit their responses. Instructions for accurate submission are contained on the NHS Supply Chain procurement portal.
Access to this system will be granted when Applicants have expressed an interest to a Contract Notice on the NHS Supply Chain procurement portal using the ISS System.
Tasks to complete on the system:
Header level requirements:
— Applicants are required to read all Framework Header Documents which can be accessed using the ‘NHS SC HEADER DOCUMENTS’ button which is located in the ‘SELECT FRAMEWORK’ tab.
— Applicants are required to upload the documents detailed at Section 8.2 of the ITT using the ‘SUPPLIER HEADER DOCUMENTS’ button which is located in the ‘SELECT FRAMEWORK’ tab.
— The ‘FRAMEWORK QUESTIONNAIRE’ tab has no requirement for completion in this tender.
Lot level requirements:
— A preview of the Lot line details can be viewed using the ‘LOT HEADER’ tab by selecting the Lot and using the ‘LOT LINE INFORMATION’ button. In order to respond to a Lot Applicants must select the relevant Lot and then use the ‘EXPRESS INTENT’ button. This expression of intent does not place any obligation on the Applicant to respond the action unlocks the ability to respond.
— There are no documents in the ‘NHS SC LOT DOCUMENTS’ tab in the ‘LOT HEADER’ tab for this tender.
— The ‘SUPPLIER LOT DOCUMENTS’ button in each of the ‘LOT HEADER’ tabs has no requirement for completion in this tender.
— Complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the ‘LOT LINE DETAIL’ tab. There are a number of mandatory fields to complete on a product line basis these are highlighted in yellow in the ‘LOT LINE DETAIL’ tab and detailed in Section 8.7.1 of the ITT.
— Applicants are required to answer all mandatory Lot specific questions found in the ‘LOT EVALUATION CRITERIA’ tab.
— The ‘LOT QUESTIONNAIRE’ tab has no requirement for completion in this tender.
Applicants are then required to click on the ‘TERMS AND CONDITIONS’ button in the ‘SUBMIT INDIVIDUAL LOT RESPONSE(S)’ tab to view and accept the ISS Terms and Conditions.
Finally Applicants are required to click on the ‘SUBMIT RESPONSE TO SELECTED LOT’ button in the ‘SUBMIT INDIVIDUAL LOT RESPONSE(S)’ tab to submit their response for the Lot.
The actions detailed above (Sections 8.4 to 8.11 of the ITT) must be repeated for each individual Lot an Applicant wishes to respond to.
Refer to section VI.3 additional information for continued tender response instructions.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FAG15912

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 4-003503 of 7.1.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.2.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.2.2015 – 9:00

Place:

As in above-mentioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Section III.2.1 Continued tender instructions:
Applicants are able to view their submission using the ‘SUPPLIER SUBMISSION REPORT’ button found in the ‘SUBMIT INDIVIDUAL LOT RESPONSE(S)’ tab. If the Applicant wishes to update their response before the Tender Closing Date and Time is reached it can do so by amending the response and resubmitting following the instructions in Section 8 of the ITT. Only the latest submission will be available to NHS Supply Chain after the Tender Closing Date.
Additional information:
Tenderers should refer to Section 9 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement.
Tenderers should note that for Lot 1 it is anticipated that more than one supplier will be appointed to each of the Product Lines within this Lot Tenderers should therefore note that they may be appointed across one or a number of these Product Lines within this Lot. Lot 01 will be evaluated on a product line by product line basis. All Applicants whose total score meets or exceeds the threshold of 50 % when rounded off the the nearest whole number will be awarded to the Framework Agreement for that product line.
Tenderers should note that Lot 2 comprises a number of product lines and it is anticipated that one supplier will be appointed to supply all of the product lines within this Lot. Applicants will be required to provided bids for all product lines and the top ranking Applicant with the lowest basket score following a transformational e-auction will be appointed to the Framework Agreement to supply all products within this Lot.
Where an Original Equipment Manufacturer (‘OEM’) and a distributor or more than one distributor have tendered for the same product line and/or ‘brand’ /Goods and are successful at tender stage NHS Supply Chain reserves the right to award the product line and/or ‘brand’/Goods to the most economically advantageous Tender between that of the OEM and distributor or between distributors.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself.
NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by 1) any NHS Trust; 2) any other NHS entity; 3) any government department agency or other statutory body and/or 4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process
(or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.12.2014

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