Supply Mobile Working Solutions

Supply Mobile Working Solutions

Dundee City Council, on behalf of Neighbourhood Services, invites tenders from suppliers for the provision of interfacing IT software solutions for three divisions within the department.

United Kingdom-Dundee: Installation services of computers and information-processing equipment

2015/S 176-319044

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dundee City Council
Dundee House, 50 North Lindsay Street
Contact point(s): Corporate Procurement
For the attention of: Karen Lawson
DD1 1NZ Dundee
UNITED KINGDOM
Telephone: +44 1382434000
Fax: +44 1382433045

Internet address(es):

General address of the contracting authority: www.dundeecity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Dundee City Council
18 City Square
For the attention of: Chief Executive
DD1 3BY Dundee
UNITED KINGDOM
Telephone: +44 1382434000
Fax: +44 1382433045
Internet address: www.dundeecity.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Housing, Construction, Environmental Management and Mobile Working Solutions.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Dundee City.

NUTS code UKM21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Dundee City Council, on behalf of Neighbourhood Services, invites tenders from suppliers for the provision of interfacing IT software solutions for three divisions within the department.
For the purposes of the tender process, the IT solutions sought have been divided into three lots. Suppliers can bid for 1, 2 or all Lots.
LOT 1
Housing Service: An Integrated Housing Management solution that includes contact management, together with an asset management solution. The Housing solution will be required to interface with other IT solutions, including mobile working and intelligent scheduling and the repairs and maintenance elements of the Contractor Solution, the Council’s Debt Recovery System, Citizen Account, Corporate Address Gazetteer and Civica Financials. Further integration will be required with a number of other systems.
LOT 2
Construction Division: A construction software solution that incorporates contract costing and contract life cycle management, and that also facilitates planning and budgeting, forecasting, supplier and sub-contractor management, plant management, stores and bonus calculations. The Contractor solution will be required to interface with a stand-alone estimating package, an existing fleet management module and Civica Financials and Civica Procurement for the general ledger, procurement, purchase ledger, sales ledger and fixed assets. The Construction Division also requires a reactive, planned and cyclical repairs and maintenance system that will seamlessly integrate with an intelligent scheduling/ mobile working solution as detailed in Lot 3. Any references to mobile working/scheduling in Lot 1 (Housing) or Lot 2 (Construction and Environmental Management) are for descriptive purposes only, to show the linkages between the repairs requirements, intelligent scheduling of jobs and tasks and mobile working. Due to the joint ownership of the Housing repairs service and the dependency on the repairs solution of other Council departments, this part of the IT solution has been included as a separate lot: Lot 3 (outlined below).
Environmental Management Division: The Environmental Management division operates a diverse land management service which incorporates grass cutting, grounds maintenance and street scene management as the core functions but also includes projects and one-off contract work. As a result, whilst it is envisaged that the Environmental Management Division will be able to makes use of the Construction solution (incorporating a reactive, planned and cyclical repairs and maintenance solution) for costing purposes, the division will require specific functionality with regards to workflow management, work scheduling, land management, performance management and reporting for cyclical works.
LOT 3
Mobile Working and Intelligent Scheduling Solution.
All three divisions, along with other Council departments will wish to utilise this solution, however, for the purpose of the tender exercise the requirements outlined focus principally on the needs the of Housing (owner of the service) and Construction (owner of the workforce and responsible for delivery of the service) and the effective delivery of the repairs partnership between the two divisions.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=412559.

II.1.6)Common procurement vocabulary (CPV)

51610000, 48000000, 42960000, 42965000, 90714100, 72222000, 72222100, 72222300, 48800000, 48810000, 48812000, 48100000, 48300000,72268000, 72212421, 72212440, 72212451, 48330000, 48332000, 48445000, 48517000, 51612000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Integrated Housing Management System

1)Short description

An Integrated Housing Management solution that includes contact management, together with an asset management solution. The Housing solution will be required to interface with other IT solutions, including mobile working and intelligent scheduling and the repairs and maintenance elements of the Contractor Solution, the Council’s Debt Recovery System, Citizen Account, Corporate Address Gazetteer and Civica Financials. Further integration will be required with a number of other systems.

2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Construction & Environmental Management System

1)Short description

A construction software solution that incorporates contract costing and contract life cycle management, and that also facilitates planning and budgeting, forecasting, supplier and sub-contractor management, plant management, stores and bonus calculations. The Contractor solution will be required to interface with a stand-alone estimating package, an existing fleet management module and Civica Financials and Civica Procurement for the general ledger, procurement, purchase ledger, sales ledger and fixed assets. The Construction Division also requires a reactive, planned and cyclical repairs and maintenance system that will seamlessly integrate with an intelligent scheduling/ mobile working solution as detailed in Lot 3. Any references to mobile working/scheduling in Lot 1 (Housing) or Lot 2 (Construction and Environmental Management) are for descriptive purposes only, to show the linkages between the repairs requirements, intelligent scheduling of jobs and tasks and mobile working. Due to the joint ownership of the Housing repairs service and the dependency on the repairs solution of other Council departments, this part of the IT solution has been included as a separate lot: Lot 3 (outlined below).
Environmental Management Division: The Environmental Management division operates a diverse land management service which incorporates grass cutting, grounds maintenance and street scene management as the core functions but also includes projects and one-off contract work. As a result, whilst it is envisaged that the Environmental Management Division will be able to makes use of the Construction solution (incorporating a reactive, planned and cyclical repairs and maintenance solution) for costing purposes, the division will require specific functionality with regards to workflow management, work scheduling, land management, performance management and reporting for cyclical works.

2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Mobile Working and Intelligent Scheduling System

1)Short description

All three divisions, along with other Council departments will wish to utilise this solution, however, for the purpose of the tender exercise the requirements outlined focus principally on the needs the of Housing (owner of the service) and Construction (owner of the workforce and responsible for delivery of the service) and the effective delivery of the repairs partnership between the 2 divisions.

2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium bid is awarded the contract, each member of the consortium must be a legal entity in its own right and each member will be jointly and severally liable for performance of the whole contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documents.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in tender documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FIN/15/05

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 149-274903 of 5.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:412559).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.Any economic operator that it unsure of its rights here should seek suitable and independent legal advice immediately. The Scottish Courts Service (whose details are given below) can give more information on Scottish Courts and their locations but cannot give legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Courts Service
Saughton House Broomhouse Drive
EH11 3XD Edinburgh
UNITED KINGDOM
E-mail: enquiries@scotcourts.gov.uk
Telephone: +44 1312252595
Internet address: http://www.scotcourts.gov.uk/index.asp
Fax: +44 1312406755

VI.5)Date of dispatch of this notice:

8.9.2015

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