Supply Multi-functional and Reprographic Devices

Supply Multi-functional and Reprographic Devices

Multi-functional and Reprographic Devices and Associated Print Services Tender — Prince Henry’s High School.

United Kingdom-Evesham: Reprographic supplies

2016/S 090-159793

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Prince Henry’s High School
Victoria Avenue
WR11 4QH
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276673880
NUTS code: UKG12

Internet address(es):

Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Multi-functional and Reprographic Devices and Associated Print Services Tender — Prince Henry’s High School.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful tenderer will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services at Prince Henry’s High School.

The contract will commence on 1.11.2016 for 3 years.

II.1.5)Estimated total value

Value excluding VAT: 113 646.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG12
Main site or place of performance:

Prince Henry’s High School, Evesham, Worcestershire, United Kingdom.

II.2.4)Description of the procurement:

Prince Henrys’ High School consider that the current machines are adequate but wish for you to make cost saving recommendations for alternative devices that are more suited to the volumes produced and additionally, wish to investigate the option of changing the D&T copier for a colour device, with Student access.

The School will require PaperCut MF Print Management Software (or similar such as PCounter) and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within the School, via a pin code or USB biometric reader.

Software assurance should also be included, in order that Prince Henrys’ High School receive server and Client updates, year round.

Devices would need to be supported for Windows 7, 8 and 10 and also Mac OSX software up to Yosemite and IOS 8 — and Android up to Lollypop.

Further information is provided within the PQQ Document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 113 646.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2016
End: 31/10/2019
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/07/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to: clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at:

The closing date for receipt of the Pre-Qualification Questionnaire is 13.6.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Prince Henry’s High School

VI.4.2)Body responsible for mediation procedures

Prince Henry’s High School
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Prince Henry’s High School

VI.5)Date of dispatch of this notice:



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