Supply Multi Functional Devices to Thurrock Council

Supply Multi Functional Devices to Thurrock Council

Thurrock Council is seeking a single supplier that is suitably qualified in providing a large fleet of MFDs, preferably to public sector organisations.

United Kingdom-Grays: Office and computing machinery, equipment and supplies except furniture and software packages

2016/S 167-300390

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Thurrock Council
Procurement Services, Civic Offices, New Road, Thurrock
Grays
RM17 6SL
United Kingdom
Telephone: +44 1375652207
E-mail: procurement@thurrock.gov.uk
NUTS code: UKH32
Internet address(es):Main address: www.thurrock.gov.uk

Address of the buyer profile: http://thurrock.g2b.info

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.thurrock.gov.uk/itt
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/2HSRMP2H3F
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Multi Functional Devices (MFDs).

Reference number: PS/2016/190

II.1.2)Main CPV code

30000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Thurrock Council is seeking a single supplier that is suitably qualified in providing a large fleet of MFDs, preferably to public sector organisations. The Council require that the successful supplier will deliver a new agreement, maintain the highest standard of responsiveness in the provision of printers and printing solutions as efficiently and effectively by way of due regard to the agreement, whilst reducing costs, numbers of devices and improving business processes.

II.1.5)Estimated total value

Value excluding VAT: 947 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH32
Main site or place of performance:

Thurrock.

II.2.4)Description of the procurement:

Thurrock Council is seeking a single supplier that is suitably qualified in providing a large fleet of MFDs, preferably to public sector organisations. The Council require that the successful supplier will deliver a new agreement, maintain the highest standard of responsiveness in the provision of printers and printing solutions as efficiently and effectively by way of due regard to the agreement, whilst reducing costs, numbers of devices and improving business processes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2017
End: 31/12/2021
This contract is subject to renewal: yes
Description of renewals:

The contract terms is 4 years with the option to extend for a further 1 year. The duration of the contract stated above includes the optional one year extension. The contract may be renewed after 4 years, or, if the optional is taken up, after 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As stated in the PQQ document.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This is a 2-stage Restricted procedure. A draft copy of the ITT and specification documents can be found at: https://www.thurrock.gov.uk/itt Please note that these documents are provided for information purposes only at this stage and applicants should not download and submit any of these documents with their PQQ submission.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/09/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Notices may be published in anticipation of the contract ending in 4 years or 5 years if the option to extend is taken up.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Under the Public Services (Social Value) Act 2012 the contracting authority must consider:

(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and

(b) how, in conducting the process of procurement, it might act with a view to securing that improvement.

Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the Invitation To Tender and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Thurrock:-Office-and-computing-machinery%2C-equipment-and-supplies-except-furniture-and-software-packages./2HSRMP2H3F

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2HSRMP2H3F

GO Reference: GO-2016826-PRO-8695091.

VI.4)Procedures for review

VI.4.1)Review body

Thurrock Council
Procurement Services, Civic Offices, New Road
Thurrock
RM17 6SL
United Kingdom
Telephone: +44 1375652207
E-mail: procurement@thurrock.gov.uk

VI.4.2)Body responsible for mediation procedures

Thurrock Council
Procurement Services, Civic Offices, New Road
Thurrock
RM17 6SL
United Kingdom
Telephone: +44 1375652207
E-mail: procurement@thurrock.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Thurrock Council shall incorporate a 10 calendar day standstill period starting the day after the date on which the award of the contract is communicated to tenderers, allowing unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Thurrock Council
Procurement Services, Civic Offices, New Road
Thurrock
RM17 6SL
United Kingdom
Telephone: +44 1375652207
E-mail: procurement@thurrock.gov.uk

VI.5)Date of dispatch of this notice:

26/08/2016

 

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