Supply of Natural Gas and Electricity for University of Chester

Supply of Natural Gas and Electricity for University of Chester

Lot 1 – Supply of Natural Gas. Lot 2 – Supply of Electricity – Half Hourly. Lot 3 – Supply of Electricity – Non Half Hourly.

United Kingdom-Chester: Electricity

2014/S 134-240165

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Chester
Parkgate Road
Contact point(s): University of Chester
CH1 4BJ Chester
UNITED KINGDOM
Telephone: +44 1244512903
E-mail: procurement@chester.ac.uk

Internet address(es):

General address of the contracting authority: www.chester.ac.uk

Address of the buyer profile: http://in-tendhost.co.uk/universityofchester

Electronic access to information: http://in-tendhost.co.uk/universityofchester

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/universityofchester

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: University

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Natural Gas and Electricity (HH & NHH) for the University of Chester.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: For various sites under the responsibility of the University of Chester.

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

University of Chester is seeking to appoint up to 1 or more participants to a framework for the supply of
Lot 1 – Supply of Natural Gas
Lot 2 – Supply of Electricity – Half Hourly
Lot 3 – Supply of Electricity – Non Half Hourly
to various sites under the responsibility of the University.
It is envisaged that a maximum number of participants will be appointed onto the framework.
Over the period of the contract term, buildings may be taken out of use (either temporarily or permanently), or new buildings/campuses brought into use.
The framework agreement is for a maximum period of 4 years. Tenderers are invited to tender for 12, 24 and 36 months options, for EACH of the Lots. Subject to the term of contracts awarded, the University of Chester may extend and conduct further competition between appointed participants for up to a maximum term of 4 years.
In order for the University to comply with its requirements arising from certain legislation, your organisation must be in possession of an OFGEM Supply Licence in order to maintain, become party to and comply with the industry codes in accordance to the conditions of their licence.
Further details are contained within the tender document.

II.1.6)Common procurement vocabulary (CPV)

093100000912300065400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Anticipated Annual Volumes are as detailed below:-
Gas 4 Large Sites (in excess of 732,678 kWh) of 17.3 GWh
and 55 Small Sites (less than 732,678 kWh) of 4.4 GWh
Half Hourly Electricity – across 7 MPANs of brown and/or renewable electricity of approximately 8G Wh
Non Half Hourly Electricity – across 82 MPANs of brown and/or renewable electricity of approximately 1.25 GWh
Actual demand and volumes may vary as over the period of the contract term, buildings may be taken out of use (either temporarily or permanently), or new buildings/campuses brought into use.

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement is for a maximum period of 4 years. Tenderers are invited to tender for 12, 24 and 36 months options, for EACH of the Lots. Subject to the term of contracts awarded, the University of Chester may extend and conduct further competition for up to a maximum term of 4 years.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 3 Lot title: Supply of Electricity – Non Half Hourly

1)Short description

University of Chester is seeking to appoint 1 or more providers to a framework for the supply of Electricity – Non Half Hourly.
Offers must be fully fixed of all costs, including:- transmission losses, distribution losses, TUoS, DUoS, Renewables Obligation and Feed-in-Tariff, with no reconciliation.
Aggregate group consumption tolerance clause must be a minimum of 20% either way, i.e. actual consumption versus contracted consumption must be no narrower than 80% minimum and 120% maximum.
In addition to BROWN energy offers, RENEWABLE energy offers are required, at ‘cost neutral’ or lower in comparison with BROWN offers.
The framework agreement is for a maximum period of 4 years. Tenderers are invited to tender for 12, 24 and 36 months options, for EACH of the Lots. Subject to the term of contracts awarded, University of Chester may extend and conduct further competition between participants for up to a maximum term of 4 years.
In order for the University to comply with its requirements arising from certain legislation, your organisation must be in possession of an OFGEM Supply Licence in order to maintain, become party to and comply with the industry codes in accordance to the conditions of their licence.

2)Common procurement vocabulary (CPV)

0931000065400000

3)Quantity or scope

Anticipated Annual Volume is across 82 MPANs of brown and/or renewable electricity of approximately 1.25GWh
Actual demand and volumes may vary as over the period of the contract term, buildings may be taken out of use (either temporarily or permanently), or new buildings/campuses brought into use.
Further details are contained within the tender document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Supply of Electricity – Half Hourly (HH)

1)Short description

University of Chester is seeking to appoint 1 or more providers to a framework for the supply of Electricity – Half Hourly.
Offers must be fully fixed of all costs, including:- transmission losses, distribution losses, TUoS, DUoS, Renewables Obligation and Feed-in-Tariff, with no reconciliation.
Aggregate group consumption tolerance clause must be a minimum of 20% either way, i.e. actual consumption versus contracted consumption must be no narrower than 80% minimum and 120% maximum.
In addition to BROWN energy offers, RENEWABLE energy offers are required, at ‘cost neutral’ or lower in comparison with BROWN offers.
The framework agreement is for a maximum period of 4 years. Tenderers are invited to tender for 12, 24 and 36 months options, for EACH of the Lots. Subject to the term of contracts awarded, University of Chester may extend and conduct further competition between participants for up to a maximum term of 4 years.
In order for the University to comply with its requirements arising from certain legislation, your organisation must be in possession of an OFGEM Supply Licence in order to maintain, become party to and comply with the industry codes in accordance to the conditions of their licence.

2)Common procurement vocabulary (CPV)

0931000065400000

3)Quantity or scope

Anticipated Annual Volumes across 7 MPANs of brown and/or renewable electricity of approximately 8GWh.
Actual demand and volumes may vary as over the period of the contract term, buildings may be taken out of use (either temporarily or permanently), or new buildings/campuses brought into use.
Further details are contained within the tender document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Supply of Natural Gas

1)Short description

University of Chester is seeking to appoint 1 or more providers to a framework for the supply of Natural Gas.
Offers must be fully fixed of all costs, including:- transmission losses, distribution losses, TUoS, DUoS, Renewables Obligation and Feed-in-Tariff, with no reconciliation.
Aggregate group consumption tolerance clause must be a minimum of 20 % either way, i.e. actual consumption versus contracted consumption must be no narrower than 80 % minimum and 120 % maximum
The framework agreement is for a maximum period of 4 years. Tenderers are invited to tender for 12, 24 and 36 months options, for EACH of the Lots. Subject to the term of contracts awarded, University of Chester may extend and conduct further competition between participants for up to a maximum term of 4 years.

2)Common procurement vocabulary (CPV)

0912300065400000

3)Quantity or scope

Anticipated Annual Volumes are as detailed below:-
4 Large Sites (in excess of 732,678 kWh) of 17.3 GWh
55 Small Sites (less than 732,678 kWh) of 4.4 GWh
Actual demand and volumes may vary as over the period of the contract term, buildings may be taken out of use (either temporarily or permanently), or new buildings/campuses brought into use.
Further details are contained within the tender document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(2) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(4) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
As detailed within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
As detailed within the tender documents.
Minimum level(s) of standards possibly required: As detailed within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(5) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
As detailed within the tender documents.
Minimum level(s) of standards possibly required:
As detailed within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014 – July/06
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.8.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.8.2014 – 15:00

Place:

University of Chester – http://in-tendhost.co.uk/universityofchester

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Further information relating to this tender can be downloaded from

http://in-tendhost.co.uk/universityofchester.

To take part in this tender opportunity and to express an interest you must register on http://in-tendhost.co.uk/universityofchester.

If any tenderer wishes to raise any queries which may have a bearing on the offer to be made or have any specific questions regarding this process, please liaise with the University of Chester via https://in-tendhost.co.uk/universityofchester at the earliest opportunity.

Questions must be raised via the “Correspondence” link of the portal and if received after this time may not be responded to. Tenderers must ensure anonymity when raising questions.

Tenderers are advised that where such enquiries have been made, and it is appropriate to do so, University of Chester will distribute to all tenderers details of the enquiry and the written reply, with anonymity preserved, via https://in-tendhost.co.uk/universityofchester – via the “Correspondence” and/or the “Clarification” link/s. It is the tenderer’s responsibility to ensure that the portal is checked for any new information.

In the event of any problems using In-Tend, please email:

support@in-tend.co.uk or telephone: 0845 557 8079 / 0114 407 0065

There is Help/Guidance on how to use the supplier site on the ‘Help’ section of the site: https://in-tendhost.co.uk/universityofchester/aspx/HelpOverview

(MT Ref:137295)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.7.2014

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