Supply of 2 Ground Cooling Units to MOD

Supply of 2 Ground Cooling Units to MOD

The United Kingdom Ministry of Defence Typhoon Delivery Team, hereafter known as the Authority, require that the Contractor shall provide Qty two (2) Ground Cooling Units (GCUs) to provide equipment cooling to the Typhoon Defensive Aids Sub System (DASS) within the Weapon System Support Rig (WSSR).

United Kingdom-Bristol: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

2015/S 137-252212

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, Combat Air, Fast Air Support Team (FAST)
Walnut 1a #1128, DE&S, MOD Abbey Wood
Contact point(s): FAST Commercial Team
For the attention of: Mr Ryan Giblin
BS34 8JH Bristol
Telephone: +44 1179135741

Internet address(es):

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Supply of two(2) Ground Cooling Units (GCUs).

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKF3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery. Ground Cooling Units:
1.1 The United Kingdom Ministry of Defence Typhoon Delivery Team, hereafter known as the Authority, require that the Contractor shall provide Qty two (2) Ground Cooling Units (GCUs) to provide equipment cooling to the Typhoon Defensive Aids Sub System (DASS) within the Weapon System Support Rig (WSSR).
1.2 Each GCU shall be identical in size and operation as one will be in use, with the other as a spare.
1.3 The GCU shall be suitable for use indoors and outdoors.
1.4 The GCU shall be powered by a single phase supply of 240V.
1.5 The operating fluid used to disperse heat from the LRI cold walls shall be R245fa”
1.6 The GCU shall be able to cool a duty of 2 570 watts based on an ambient from +10oC to +42 oC.
1.7 Each GCU shall be no larger than 1 450 mm x 1650 mm x 700 mm.
1.8 Each CGU shall be air transportable, even when full of refrigerant.
1.9 Suitable materials of construction shall be used to allow for all parts wetted by the operating fluid to be used.
1.10 The coolant system shall be non-contaminating to eliminate the possibility of liquid contaminants and debris in the Line Replaceable Items.
1.11 The GCU shall use proven technology to ensure compatibility with the Typhoon DASS.
1.12 The GCU shall be PC based with a reliable system to record logs of use.
1.13 The GCUs shall be expected to work for up to 16 hrs per day, 5 days per week, with a surge capability of up to 72 hours.
1.14 As an aim, servicing of the GCUs should be annual.
1.15 All servicing and maintenance on the GCUs shall be carried out at RAF Coningsby.
1.16 A warranty shall be required for 1 year.
1.17 Both GCUs shall be delivered to the Typhoon Support Centre at RAF Coningsby.
1.18 Delivery shall be before 31.3.2016.
1.19 The Contractor shall work with BAE Systems to integrate the GCUs with the WSSR.
1.20 Practical training shall be delivered at delivery of the GCUs.
1.21 The Contractor shall deliver the safety and O&M documentation to BAE Systems either at or before delivery.
1.22 Authority will ensure that BAE Systems’ personnel are available to visit the Contractor’s facilities to discuss integration of the GCUs.
1.23 Authority will ensure that BAE Systems’ personnel are available to integrate the GCUs on the WSSR at time of delivery.
1.24 Authority will ensure that BAE Systems’ and MoD personnel are available for practical training at time of delivery.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:


II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority wishes to reserve the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on delivery.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into a contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Electronic Trading: Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).”

Where Standardised Contracting 1 (SC1) conditions are used, unconditional acceptance of all reference to P2P in clause 20 is required, and where Standardised Contracting 2 or 3 (SC2 or SC3) conditions are used, unconditional acceptance of all references to P2P in clause G1 is required.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
please forward the above financial information in response to this contract notice.
Minimum level(s) of standards possibly required: EU Regulations: PCR 2015 paras (1)-(8) refer to potential reasons for exclusion.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 5
Objective criteria for choosing the limited number of candidates: 1. Technical capability/experience.
2. Financial standing.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 131-240292 of 10.7.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2015715-DCB-6798398.

I.1) Name, addresses and contact point(s)
Address of the buyer profile: FAST Commercial Team, Walnut 1a #1128, MOD Abbey Wood, Bristol BS34 8JH

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Combat Air, Fast Air Support Team (FAST)
DE&S, Abbey Wood
BS34 8JH Bristol
Telephone: +44 1179135741

Body responsible for mediation procedures

Ministry of Defence, Combat Air, Fast Air Support Team (FAST)
As Above
Telephone: +44 1179135741

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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