Supply of a Marine Evacuation System

Supply of a Marine Evacuation System

MV Caledonian Isles and MV Isle of Lewis are fitted with ships lifeboats and two MES systems incorporating 20 rafts in cradles fitted port and stbd on each ship.

United Kingdom-Port Glasgow: Marine installations

2015/S 129-237029

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caledonian Maritime Assets Ltd
Municipal Buildings, Fore Street
For the attention of: George McGregor
PA14 5EQ Port Glasgow
UNITED KINGDOM
Telephone: +44 1475749920
E-mail: george.mcgregor@cmassets.co.uk
Fax: +44 1475745109

Internet address(es):

General address of the contracting authority: http://www.cmassets.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12082

Further information can be obtained from: Caledonian Maritime Assets Ltd
Municipal Buildings, Fore Street
PA14 5EQ Port Glasgow
UNITED KINGDOM
Telephone: +44 1475749920
Fax: +44 1475745109
Internet address: http://www.cmassets.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Caledonian Maritime Assets Ltd
Municipal Buildings, Fore Street
PA14 5EQ Port Glasgow
UNITED KINGDOM
Telephone: +44 1475749920
Fax: +44 1475745109
Internet address: http://www.cmassets.co.uk

Tenders or requests to participate must be sent to: Caledonian Maritime Assets Ltd
Municipal Buildings, Fore Street
PA14 5EQ Port Glasgow
UNITED KINGDOM
Telephone: +44 1475749920
Fax: +44 1475745109
Internet address: http://www.cmassets.co.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Marine Transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CMAL0106 The Supply of a Marine Evacuation System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Overview
MV Caledonian Isles and MV Isle of Lewis are fitted with ships lifeboats and two MES systems incorporating 20 rafts in cradles fitted port and stbd on each ship. Both have passenger certification capacities for around 1000 passengers and crew.
These systems are around 20 years old now and we require these to be replaced. CMAL would like to look at the possibility of removing the lifeboats and incorporating all LSA evacuation with the MES systems supplemented by rafts of at least 100 person capacities. As there are a number of studies into the effectiveness of MES systems at present and with these likely to report during the tender exercise CMAL would like to receive tenders for total MES evacuation and MES evacuation supplemented by the already fitted lifeboats. It is intended to carry out MES change-out on Isle of Lewis this year with an option to change-out on Caledonian Isles next year.
Scope of Supply
An approved MES twin slide system fitted both port and stbd incorporating rafts (100 capacity min) and cradles to match PC numbers for ALL MES evacuation and including the already fitted lifeboat evacuation.
Mode 1: 966 passengers and 34 crew evacuated on MES system alone.
Mode 2: 666 passengers and 34 crew evacuated in MES with 300 away on lifeboats.
A technical specification is required for the chosen shipyard to follow to ensure correct installation prior to supplier commissioning. The MES units are required to fit in existing openings and as such a design document will be required to presented with the tender submission. This commissioning should include one deployment incorporating removal servicing re-packing and re-fitting on the ship. Please include any exclusion to supply to also ensure no delay. Commissioning should include training for at least 40 persons prior to deployment.
— If MV Isle of Lewis is chosen as 2015/16 MES change-out then MV Caledonian isles will be completed in 2016/17. Please cost for same scope of supply as above.
— Please include as an option a fixed price service contract for each ship set for 8 years including two deployments. This service should include all service work excluding only accidental damage, vandalism of system and crane-age at shipyards for removal and re-fitting. Transportation to and from shipyards in Mersey, Clyde and Aberdeen should be included.
— Please also include a suppliers cost as to how he would ensure a 5 day turnaround of both units at ships docking period. This may involve holding a ‘spare’ system at either suppliers or owners cost. Please define at time of tendering.
— Supply a comprehensive training programme including costs relating to carrying out shore side training of the chosen system in future years to ensure Manila agreement training requirements are met.
Disposal of existing MES & rafts. Please include instructions

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=405168

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45244100, 35113000, 60610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Overview
MV Caledonian Isles and MV Isle of Lewis are fitted with ships lifeboats and two MES systems incorporating 20 rafts in cradles fitted port and stbd on each ship. Both have passenger certification capacities for around 1000 passengers and crew.
These systems are around 20 years old now and we require these to be replaced. CMAL would like to look at the possibility of removing the lifeboats and incorporating all LSA evacuation with the MES systems supplemented by rafts of at least 100 person capacities. As there are a number of studies into the effectiveness of MES systems at present and with these likely to report during the tender exercise CMAL would like to receive tenders for total MES evacuation and MES evacuation supplemented by the already fitted lifeboats. It is intended to carry out MES change-out on Isle of Lewis this year with an option to change-out on Caledonian Isles next year.
Scope of Supply
An approved MES twin slide system fitted both port and stbd incorporating rafts (100 capacity min) and cradles to match PC numbers for ALL MES evacuation and including the already fitted lifeboat evacuation.
Mode 1: 966 passengers and 34 crew evacuated on MES system alone.
Mode 2: 666 passengers and 34 crew evacuated in MES with 300 away on lifeboats.
A technical specification is required for the chosen shipyard to follow to ensure correct installation prior to supplier commissioning. The MES units are required to fit in existing openings and as such a design document will be required to presented with the tender submission. This commissioning should include one deployment incorporating removal servicing re-packing and re-fitting on the ship. Please include any exclusion to supply to also ensure no delay. Commissioning should include training for at least 40 persons prior to deployment.
— If MV Isle of Lewis is chosen as 2015/16 MES change-out then MV Caledonian isles will be completed in 2016/17. Please cost for same scope of supply as above.
— Please include as an option a fixed price service contract for each ship set for 8 years including two deployments. This service should include all service work excluding only accidental damage, vandalism of system and crane-age at shipyards for removal and re-fitting. Transportation to and from shipyards in Mersey, Clyde and Aberdeen should be included.
— Please also include a suppliers cost as to how he would ensure a 5 day turnaround of both units at ships docking period. This may involve holding a ‘spare’ system at either suppliers or owners cost. Please define at time of tendering.
— Supply a comprehensive training programme including costs relating to carrying out shore side training of the chosen system in future years to ensure Manila agreement training requirements are met.
Disposal of existing MES & rafts. Please include instructions.
Estimated value excluding VAT:
Range: between 300 000 and 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 30.9.2015. Completion 30.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Technical & Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CMAL0106
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.8.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

14.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 30.10.2015

IV.3.8)Conditions for opening of tenders

Date: 14.8.2015 – 12:00

Place:

Port Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:405168).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.7.2015

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