Supply of a Scanning Electron Microscope

Supply of a Scanning Electron Microscope

To supply and installation of a Scanning Electron Microscope fitted with an Energy Dispersive X-ray detector and an Electron Backscatter Diffraction detector for Coventry University.

United Kingdom-Coventry: Scanning electron microscopes

2015/S 149-274977

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coventry University Higher Education Corporation
Alan Berry Building, Priory Street
Contact point(s): Procurement Directorate
For the attention of: Lorna Caines
CV1 5FB Coventry
UNITED KINGDOM
Telephone: +44 2477655116
E-mail: ab3176@coventry.ac.uk

Internet address(es):

Address of the buyer profile: https://in-tendhost.co.uk/coventryuniversity/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The supply and installation of a Scanning Electron Microscope (SEM).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To supply and installation of a Scanning Electron Microscope (SEM) fitted with an Energy Dispersive X-ray detector (EDX) and an Electron Backscatter Diffraction detector (EBSD) for Coventry University.
This contract has not been divided into lots due to the technical nature meaning we will require the same supplier who supplies the SEM to also install and maintain the SEM.
Please see the tender specification for further details.

II.1.6)Common procurement vocabulary (CPV)

38511100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To supply and installation of a Scanning Electron Microscope (SEM) fitted with an Energy Dispersive X-ray detector (EDX) and an Electron Backscatter Diffraction detector (EBSD) for Coventry University. Supplier will provide a 12 months warranty and also offer the option to extend the warranty. Maximum value excluding VAT: 317 000 GBP. If additional funding becomes available, we may also wish to enhance the SEM further with additional detectors and accessories (approx. 70 000 to 90 000 GBP). The contract renewal periods relates to the service warranty element.
This contract has not been divided into lots due to the technical nature meaning we will require the same supplier who supplies the SEM to also install and maintain the SEM.
Please see the tender specification for further details.
The tender documentation can be located on Coventry University’s tendering portal — In-tend. A link to the current advertised tender opportunities at Coventry University can be found below:

https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

To access the tender documents you must make a expression of interest and register on the In-tend site.
Estimated value excluding VAT: 317 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the SEM service warranty at annual intervals. See the tender documents.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No desposits are required but parent guarantees may be required at a later stage of the tender process.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English law either nominate a lead service provider with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single entity before the contract is awarded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PD260 Open Tender SEM

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.9.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.9.2015 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement may be part funded by Coventry and Warwickshire Local Enterprise Partnership (LEP) and Higher Education Funding Council for England (HEFCE).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Coventry University Procurement Department
6th Floor, 163 New Union Street
CV1 2NT Coventry

Body responsible for mediation procedures

Coventry University Legal Department
Alan Berry, Priory Street
CV1 5FB Coventry

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Coventry University has incorporated a 10 calendar day standstill period following the date the award of the framework was communicated to tenderers. This period allowed unsuccessful tenderers to seek further debriefing from the contracting authority before the contract was entered into.
If any appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)(as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of England and Wales

VI.5)Date of dispatch of this notice:

31.7.2015

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