Supply of Air Command and Control System for UK and Falkland Islands

Supply of Air Command and Control System for UK and Falkland Islands

The current in-service systems will be nearing their end of life in 2020 and this Air C2 capability has to be sustained to support non-discretionary military tasks for the UK and FI out to 2040.

United Kingdom-Bristol: Command and control system

2015/S 179-325201

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Delivery Team
McIntosh Level 0, #0012
Contact point(s): DESJSENS-SACC-Comrcl-SCP2
For the attention of: Ruth Sims
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 117932042
E-mail: desjsens-sacc-comrcl-scp2@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply, integration, support and training of a Air Command and Control (C2) System for UK and FI.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK11

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Command and control system. The Ministry of Defence has an enduring requirement to conduct Air Command and Control (C2) for the UK and Falkland Islands (FI). The current in-service systems will be nearing their end of life in 2020 and this Air C2 capability has to be sustained to support non-discretionary military tasks for the UK and FI out to 2040.
The UK Air Surveillance and Control System (UK ASACS) supports the early detection and response to air vehicles representing either a potential threat or special interest in the airspace above and around the UK. In the FI, FIADGE performs the same role as UK ASCAS.
Guardian is the future UK Air Command and Control (C2) System to replace the current UCCS and FRS Air C2 Systems of the UK and FI. The core aircraft control system will be provided with a dedicated Voice Communications System that connects to the UK Defence Network of radars and radios. Guardian will also deliver number of new capabilities, such as:
— Integrated Link 16 Communications with C2 platforms (UK, NATO, and Coalition);
— Interoperability with NATO ACCS — the exchange of information in ASTERIX, ADatp3 and Link 16 messages;
— Single European Skies (SES) — interoperability/compatibility for SES operations in Europe 2020-2022.
The Guardian requirement includes equipping a Primary UK based Control and Reporting Centre (CRC), a UK based Resilience CRC and a FI based CRC. Provision of the CRC buildings infrastructure and facilities is, however, outside of the scope of the requirement.
Guardian is an equipment delivery project, including training requirements and an initial support solution for up to 10 years.
It is expected that, given the timeframes for Initial Operating Capability (IOC) in 2020, the Guardian system will be relatively mature and within the provider’s range of existing products.
The support period shall be made up of a fixed period with option years thereafter. The fixed period plus all option years shall total up to 10 years support.
Please see the ‘Additional Information’ section for further details and the DPQQ access code.
The Authority reserves the right to withdraw the Guardian requirement at any time. Respondents shall bear all costs associated with preparing and submitting the DPQQ; should the requirement be cancelled, the Authority will not reimburse costs.

II.1.6)Common procurement vocabulary (CPV)

42961000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the Contract shall be fully explained within the ITN.
Estimated value excluding VAT:
Range: between 100 000 000 and 250 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The support period shall be made up of a fixed period with option years thereafter. The fixed period plus all option years shall total up to 10 years support.
Additionally, there may be a requirement to include options for integration with other systems and an additional training suite.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 31.7.2017. Completion 31.3.2030

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require an indemnity, guarantee or bank bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Financing and payment conditions shall be included in the ITN.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The conditions of the Contract shall be included in the ITN.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 31.7.2017
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
(o) Any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
Companies expressing an interest in this requirement are expected to complete the DPQQ.
Minimum level(s) of standards possibly required
Full details of minimum standards that apply are contained within the DPQQ.
Companies must meet the Pass/Fail Threshold as described for each PQQ question.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: The selection criteria is explained in the DPQQ. The DPQQ will be assessed using a 0, 1, 2, 3, 4 confidence scale with criteria provided for each question within the DPQQ. A score achieved, for any question, below the threshold score for the relevant question (as set out in the DPQQ) will be considered a fail. Achievement of the threshold score or above shall be considered a pass. The supplier must achieve a pass for each question in order to proceed to the next stage of the competition — the Invitation to Negotiate (ITN).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SACC/00018

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 67-119127 of 4.4.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

All those expressing an interest will be expected to complete a Dynamic Pre-Qualification Questionnaire (DPQQ) to ensure that only those with adequate professional and technical knowledge are invited to negotiate. All companies that successfully meet the mandatory threshold for each of the DPPQ questions will be invited to negotiate. The Authority desires this be a minimum of three companies.
An Invitation to Negotiate (ITN) may be issued to the selected companies following the Authority’s assessment of the DPQQ and will contain details of the procurement and potential future options. The Tenders submitted in response to the ITN will be assessed to establish the Most Economically Advantageous Tender which meets the requirement within the timescales for the project. Full criteria will be specified in the ITN, together with the evaluation process.

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: CQMFQU69T5. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 12.10.2015 15:15. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call +44 800282324. GO Reference: GO-2015911-DCB-7053177.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.9.2015

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