Supply of Ambulance IT Services in the South of England

Supply of Ambulance IT Services in the South of England

A number of National Health Service (NHS) Ambulance Trusts in the South of England (listed in 1.1 above) have a requirement for an Ambulance IT services to support e-PRF and associated decision support processes.

UK-London: IT services: consulting, software development, Internet and support

2012/S 244-401705

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

(1) South Western Ambulance Service NHS Foundation Trust; (2) Great Western Ambulance Service NHS Trust; (3) South East Coast Ambulance Service NHS Foundation Trust; (4) South Central Ambulance Service NHS Foundation Trust.
SLCS Ambulance Programme Manager, 5th Floor, Skipton House, 80 London Road
Contact point(s): Programme Manager
SE1 6LH London
UNITED KINGDOM
E-mail: cfh.southambulanceprogramme@nhs.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Western Ambulance Service NHS Foundation Trust
Unit 3Abbey Court, Eagle Way, Sowton Industrial Estate
EX2 7HY Exeter
UNITED KINGDOM

Great Western Ambulance Service NHS Foundation Trust
Jenner House, Langley Park Estate
SN15 1GG Chippenham
UNITED KINGDOM

South East Coast Ambulance Service NHS Foundation Trust
Surrey Office, The Horseshoe, Bolters Lane
SM7 2AS Banstead
UNITED KINGDOM

South Central Ambulance Service NHS Foundation Trust
Northern House, 7-8 Talisman Business Centre
OX26 6HR Bicester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Ambulance IT Services in the South of England.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Across the South of England.
NUTS code UKK,UKJ
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
A number of National Health Service (NHS) Ambulance Trusts in the South of England (listed in 1.1 above) have a requirement for an Ambulance IT services to support e-PRF and associated decision support processes. This procurement is to select a single supplier who will deliver a fully managed service that allows these Ambulance Trusts, with a cumlative requirement covering circa 1800 vehicles and 8000 staff, to electronically capture, exchange and report on patient information. Each Trust will award their own contract however all Trusts will appoint the same single contractor and reserves the right to elect not to enter into a contract with the selected supplier at the end of the procurement. Each contract term will be 4 years with the possibility to extend this for up to two years.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72222300, 72224100, 72263000, 72251000, 72253000, 72253200, 72261000, 72265000, 72267000, 30231100, 30231320, 30232000, 30232100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Maximum Total Contract Value
Estimated value excluding VAT: 19 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Guarantees may be required as specified in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers expresses an interest, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authorities on all matters relating to the tender. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to any contract arising out of this tender.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documents
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified in the tender documents
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SAmP
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.2.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 1.3.2013 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action
in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.12.2012

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