Supply of Audio Visual Services

Supply of Audio Visual Services

Audio visual design, installation, support and maintenance services.

United Kingdom-Penryn: Audio-visual equipment

2016/S 049-081586

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Falmouth Exeter Plus
Penryn Campus, Treliever Road, Cornwall
Contact point(s): Please obtain further information only from, and ask questions only at, the website listed below: http://InTendhost.co.uk/Universityofexeter/asp/home.a sp (registration required)
TR10 9EZ Penryn
UNITED KINGDOM
Telephone: +44 1326370400
E-mail: jason.edwards@fxplus.ac.uk

Internet address(es):

General address of the contracting authority: http://www.fxplus.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofexeter/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Falmouth University
Falmouth Campus, Woodlane, Cornwall
TR11 4RH Falmouth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Audio visual design, installation, support and maintenance services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKK30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

FXPlus is looking to appoint a single provider for the supply of audio visual services over a 4-year period. The supplier should have appropriate skills and abilities, who can demonstrate an ability to assist the FXPlus Audio Visual Team to supply, supply and fit and provide full design and installation services as well as Consultancy, for Audio Visual projects, of varying sizes and complexity, as additions to the existing Audio Visual infrastructure, over the course of the term of the Contract at the Penryn Campus and Falmouth University’s Wood Lane campus in Cornwall.
Parties interested in this tender opportunity should express their interest by registering their details via our E-Procurement System which is free to use:

https://In-tendhost.co.uk/universityofexeter

II.1.6)Common procurement vocabulary (CPV)

32321200, 50340000, 32360000, 32322000, 32330000, 32340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Our Reference: 781FXPlus
Audio visual design, installation, support and maintenance services.
FXPlus is looking to appoint a single provider for the supply of audio visual services over a 4-year period. The supplier should have appropriate skills and abilities, be able to demonstrate an ability to assist the FXPlus Audio Visual Team to supply, supply and fit and provide full design and installation services as well as consultancy, for audio visual projects, of varying sizes and complexity, as additions to the existing audio visual infrastructure, at the Penryn Campus and Falmouth University’s Wood Lane campus in Cornwall.
Parties interested in this tender opportunity should express their interest by registering their details via our E-Procurement System which is free to use:

https://In-tendhost.co.uk/universityofexeter

Estimated value excluding VAT:
Range: between 400 000 and 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Our Reference: 781FXPlus
Audio visual design, installation, support and maintenance services.
FXPlus reserves the right to request deposits, guarantees, performance bonds and other forms of appropriate security, either from the Bidders or another member of the Bidders corporate groups.
To the extent any of these are required, the relevant selection and tender requirements relating to these will be stated in the ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the tender documents (as appropriate).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

FXPlus reserves the right to require, in the context of a consortium, bidders to take a particular legal form, or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability. Bidders must provide full details of their proposed contracting structures, including key subcontractors. Changes to consortia and contracting structures must be notified to the contracting authority immediately, which may impose conditions on or reject the change if that is reasonably necessary to ensure FXPlus meets its legal or procurement obligations. Full details of, and / or further, restrictions on changes to consortia and contracting structures are set out in the ITT.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Tender Response should be submitted in accordance with the requirements set out in the ITT. The Tender Response will be evaluated having regard to the Award Criteria set out in ITT.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met
Information and formalities necessary for evaluating if requirements are met
Please refer to ITT — Invitation to Tender for more Information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Please refer to ITT — Invitation to Tender for more information.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required (if applicable):
Please refer to ITT — Invitation to Tender for more information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Please refer to ITT — Invitation to Tender for more information.
Minimum level(s) of standards possibly required:
Minimum level(s) of standards possibly required (if applicable):
Please refer to ITT — Invitation to Tender for more information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Falmouth Exeter Plus Tender Reference Number: 781FXPLUS

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

Tender openings will be conducted via the Intend.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s):

VI.3)Additional information

(1) FXPlus reserves the right to restrict changes to a consortium membership and a Bidders proposed key subcontractor supply chain in accordance with requirements provided in the ITT.
(2) In full compliance with the Public Contract Regulations 2015 and the terms set out in the ITT, FXPlus reserves the right to change any part of the proposed contract and the procedure for awarding the proposed contract, to reject all or any tenders for the proposed contract and / or stop the process or cancel the procurement at any time. FXPlus also reserves the right not to award a contract at any time without any liability on its part.
(3) Please also note that FXPlus will be able to terminate the procurement process for any reason, including but not limited to: if there are not sufficient eligible Bidders.
(4) Nothing in this contract notice, ITT, contract documents, any other written communication to the potential Bidders / Bidders from FXPlus or its representatives and any oral communication to the potential Bidders / Bidders from FXPlus or its representatives, shall generate any contractual obligations or intention to create a contract prior to any signature of a final written contract.
(5) University of Exeter and Falmouth University are public authorities under the Freedom of Information Act 2000 (the Act) and the Environmental Information Regulations 2004 (EIR). As part of their duties under the Act and the EIR, University of Exeter and Falmouth University may disclose information to a person making a request unless the information is covered by an exemption under the Act or the EIR. University of Exeter and Falmouth University are required to determine whether the public interest in maintaining the exemption outweighs the public interest in disclosing this information. Bidders should state in their Tender responses whether or not they consider the information supplied should be exempted from disclosure to third parties under the Act or the EIR and should provide reasons for such views.
These views will be taken into consideration by University if Exeter and Falmouth University when deciding whether to disclose information. (Please see the ITT for further information).
(6) Please note that all monetary figures in this contract notice and ITT and contract documents relate to Great British Pounds.
(7) Instructions on how to (A) express an interest and (B) request to participate / tender.
A. Express an interest
Potential Bidders are to express their interest in this contract opportunity by following the instructions below:

(i) Go to: https://in– tendhost.co.uk/Universityofexeter/aspx/Home (ii) To gain full access to the website, click on the option on the left hand side of the Home page entitled New user registration and fill in the required information on the various pages of this link. Registration is free of charge to all potential Bidders.

When your registration has been accepted, you will receive an email containing your Login Information. Once you have received your Login Information (or if you are already a registered user) select the Login option.
(iii) Click on the option on the left hand side of the Home page entitled Current Tenders.
(iv) On this webpage you will find all the various tender opportunities (for University of Exeter/ and FXPlus) listed as, projects. The proposed contract opportunity can be found under the following title: ‘Supply of Prepared Sandwiches’ (v) To express their interest in the contract opportunity, Bidders must click the, View tender Details, option button to the right of the title of the contract opportunity. On the next, further information, page there will be a red, Express Interest, button. Bidders must press this button and fill in any information required.

(v) A potential Bidders who fails to express an interest in the contract opportunity will receive no Invitation to Tender in respect of the contract opportunity. Potential Bidders will be issued with the Invitation to Tender by https://in– tendhost.co.uk/universityofexeter/aspx/home

B. Request to participate / tendering (i) Simultaneous requests to participate and tendering must be made by completion and return of the Invitation to Tender by the date and time set out in section IV.3.4 of this contract notice. Failure to submit a response to the Invitation to Tender will mean that the Bidders will progress no further in the procurement procedure for this contract opportunity.
(ii) Responses to the Invitation to Tender must be completed and submitted in accordance with the rules set out in the Invitation to Tender.

(iii) Bidders who decide not to submit a response to the Invitation to Tender for the contract opportunity having previously expressed an interest should inform FXPlus of its decision not to participate in the tender opportunity by using the, correspondence, facility in the project listing in the InTend e-tendering portal (https://in– tendhost.co.uk/Universityofexeter/aspx/Home ).

(iv) All documents relating to this contract opportunity (including, information memorandum and Invitation to

Tender) will be released via Intend only (except as otherwise notified to potential Bidders / Bidders by FXPlus via Intend). The procurement of this contract opportunity will be completely managed via this electronic system (subject to any other rules set out in the ITT) and only registering onhttps://in– tendhost.co.uk/Universityofexeter/aspx/Home will ensure that potential Bidders / Bidders receive all the relevant information and follow up documents relating to this contract opportunity.

(8) The completed Tender is to be returned to FXPlus (in accordance with the instructions set out in the ITT) by the date set out in section IV.3.4) of this contract notice (or by any revised date notified to potential Bidders / Bidders via InTend).
(9) All dates and time periods specified in this contract notice are FXPlus’ present best estimates and FXPlus reserves the right to change these in accordance with the general principles deriving from the Treaty on the Functioning of the European Union and any UK and EU rules governing public procurement to which FXPlus has stated itself to be bound.
(10) Section I.4) (Type of the contracting authority and main activity or activities) — FXPlus is procuring under this contract notice on behalf of itself, FXPlus, University of Exeter, Falmouth University and any subsidiary company or successor bodies of these entities.
Specific work will be undertaken for Falmouth University at it Wood Lane Campus

(11) All communication by potential Bidders / Bidders with FXPlus must be submitted via https://in– tendhost.co.uk/Universityofexeter/aspx/Home

It is anticipated that all communication with potential Bidders / Bidders by FXPlus will be via https://in– tendhost.co.uk/universityofexeter/aspx/home No approach of any kind by any potential Bidders / Bidders in connection with this procurement process may be made in any other manner or to any person within, or associated with, FXPlus (including its representatives).

(12) The time frame of 4 years (48 months) is indicative.
(13) The indicative price range has been calculated based upon the estimated cost for the 4-year contract.
Possible growth in student numbers and ICT growth on Campus during the duration of the contract has also been taken into consideration.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Falmouth Exeter Plus
Penryn Campus, Treliever Road, Cornwall
TR10 9EZ Penryn
UNITED KINGDOM

Body responsible for mediation procedures

n/a

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals:
Any appeal should be directed to the contact e-mail address set out in section 1.1).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Falmouth Exeter Plus
Penryn Campus, Treliever Road, Cornwall
TR10 9EZ Penryn
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

7.3.2016

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