Supply of Batteries to Ministry of Defence

Supply of Batteries to Ministry of Defence

Supply of Various Batteries to include Nickel Cadmium Batteries, Various Military Batteries, Lead Acid Batteries and Large Lithium Thionyl Chloride Batteries.

United Kingdom-Bicester: Batteries

2015/S 099-179396

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, IMOC, Logistic Commodities
E15 Annexe, E Site, LS Bicester
Contact point(s): +44 1869259344
For the attention of: Maggie Kavanagh
OX25 2LD Bicester
UNITED KINGDOM
Telephone: +44 1869259344
E-mail: deslcsls-comrcl-1a@mod.uk
Fax: +44 1869259318

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Various Batteries to include Nickel Cadmium Batteries, Various Military Batteries, Lead Acid Batteries and Large Lithium Thionyl Chloride Batteries.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Batteries. Battery chargers. Lithium accumulators. Parts for aircraft engines. Parts and accessories for vehicles and their engines. Alkaline batteries. Primary batteries. Batteries. Battery chargers. Lithium accumulators. Associated cables and fasteners. Parts for aircraft engines. Parts and accessories for vehicles and their engines, Alkaline batteries. Primary batteries. Supply of Various Batteries and Associated Items. The Batteries are primary (single use) and secondary (rechargeable) nickel cadmium and lithium chemistry to support specialist Air, Land and Sea applications. Categories are various military batteries, lead acid batteries, large lithium thionyl chloride batteries and nickel cadmium batteries. Some Batteries will require direct supply as detailed in the Tender documents.

II.1.6)Common procurement vocabulary (CPV)

31440000, 31158100, 31434000, 34731500, 34300000, 31411000, 31420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Further bid and lots information: Bidders will not have to bid for all lots but will have to bid for the totality of a lot. Lots will not be split except for Lot 2 Various Military Batteries where it is considered unlikely that any one bidder can fulfill the whole requirement due to issues around certification or compliance with transport of hazardous goods regulations. For Lot 2 the requirement is for bids to achieve as a minimum 25 % of the lot.
The requirement is a 2 year enabling framework contract with a single or multiple operator for the supply of Various Batteries and Associated Items. The Batteries are primary (single use) and secondary (rechargeable) nickel cadmium and lithium chemistry to support specialist Air, Land and Sea applications. Categories are various military batteries, lead acid batteries, large lithium thionyl chloride batteries and nickel cadmium batteries. Some Batteries will require direct supply as detailed in the Tender documents. The contracts that may result from this procurement are interim contract/s for continuity of supply whiles long-term arrangements for procurement using a full category management approach are investigated and developed.
Batteries and Associated items to be demanded as and when required to the specifications listed in the Tender and as amended by the Authority during the contract period. Contractors are also to provide product support services relating to the items supplied including demand and delivery status information on request. Technical advice, guidance and/or safety characteristics of the items supplied. Advice on changes in manufacturing, technical standards, legislation that may affect the products. Advice of a change in Health and Safety or other legal requirement, affecting procurement, storage, packaging, use or transportation of an item. Methods of reducing waste with recommendations for corrective action where appropriate and advice on methods of reducing costs. Accurate monthly management information reports, defect management and contract review meetings are also required as detailed within the Tender documents.
The framework shall include demands both by the Authority and by the customer base, an element of direct supply forms part of this framework as detailed within the Tender documents. Deliveries for stores are to Logistics Services Depots, Donnington and Bicester within the United Kingdom. Delivery shall be by lead times specified by the required delivery date, to specification, packaged and labelled to quantities demanded and to meet the minimum shelf life. The requirement also involves delivery to countries outside the United Kingdom and the appropriate certification includes third party certifications issued in overseas countries by members of a Multi-Lateral Agreement (MLA), in which UKAS participates. UKAS now participates in two MLAs which expand further the UK’s recognition of quality management system certificates issued in other countries; these are:
— The European co-operation for Accreditation – Multi-Lateral Agreement (EA-MLA); and The International Accreditation Forum – Multi-Lateral Agreement (IAF-MLA)
UKAS has confirmed that accreditation by a signatory of either MLA is equivalent to its own.
The Contractor shall maintain an effective quality management system in accordance with BS EN ISO 9001:2008 – Quality Management Systems – Requirements, issued by a UKAS recognised 3rd party certification body, and the AQAP 2100 series, notably AQAP 2130 and all amendments

Authorised Demanders shall predominately place orders for NATO Stock Number (NSN) Batteries and Associated Items using electronic orders on the Purchase-to-Payment (P2P) Application. However, initially some manual orders may be placed using DEFFORM 300AC (Edition 10/09) which utilizes the MOD Form 640 method of payment as detailed in the Tender documents. Information on the P2P Application is available atwww.d2btrade.com

In accordance with Dangerous Goods legislation as indicated by the MOD Hazard Codes items are to be packed, labeled and documented to Dangerous Goods legislation for transport by (AIR), Surface road (ADR), Rail (RID) and Sea (IMDG). MOD Hazard Codes and definitions are presented as part of the Tender documents. Exact requirements for this contract are as detailed within the tender documents.

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Nickel Cadmium Batteries

1)Short description

As listed in the Tender documents.

2)Common procurement vocabulary (CPV)

31440000

3)Quantity or scope

As detailed in the Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Including Associated Items. Bidders will not have to bid for all lots but will have to bid for the totality of a lot. Lot 1 will not be split.

Lot No: 2Lot title: Various Military Batteries

1)Short description

As listed in the Tender documents.

2)Common procurement vocabulary (CPV)

31440000

3)Quantity or scope

As listed in the Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Including Associated Items. Bidders will not have to bid for all lots but will have to bid for the totality of a lot. Lots will not be split except for Lot 2 Various Military Batteries where it is considered unlikely that any one bidder can fulfill the whole requirement due to issues around certification or compliance with transport of hazardous goods regulations. For Lot 2 the requirement is for bids to achieve as a minimum 25 % of the lot.

Lot No: 3Lot title: Lead Acid Batteries

1)Short description

As listed in the Tender documents.

2)Common procurement vocabulary (CPV)

31421000, 31440000

3)Quantity or scope

As listed in the Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Including Associated Items. Bidders will not have to bid for all lots but will have to bid for the totality of a lot. Lot 3 will not be split.

Lot No: 4Lot title: Large Lithium Thionyl Chloride Batteries

1)Short description

As listed in the Tender documents.

2)Common procurement vocabulary (CPV)

31440000

3)Quantity or scope

As listed in the Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Including Associated Items. Bidders will not have to bid for all lots but will have to bid for the totality of a lot. Lot 4 will not be split.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As cited within the Tender conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Please note this procurement is subject to Public Contract Regulations (PCR) 2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The last two years audited accounts are to be provided as part of the Tender response. Accounts will be evaluated and will attract a pass or fail risk marking. A non-acceptable risk marking will constitute a fail and no further tender assessment will be undertaken. Further information will be provided in the ITT question set.
Minimum level(s) of standards possibly required: Please provide details of any Quality Management Systems operated by the Company including copies of your current BS EN ISO 9001:2008 certification – including the scope of activities covered by the certification (see Certificate of Registration or it’s assciated Scope of Registration Document) or equivalent used both internally and externally, including those within the supply chain. Certification also includes third party certifications issued in overseas countries by members of a Multi-Lateral Agreement in which UKAS participates.
Where no quality certification is held, please detail the steps the Company is taking to obtain recognised quality certification, or provide evidence of any Quality Management System currently operated. Tenderers who fail to supply the ISO 9001:2008 certificate, do not have a scope considered suitable for the requirement or provide sufficient information on their existing Quality System will be discounted and no further tender assessment will be undertaken.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
Commercial & Financial Pass or Fail Questions are company information, grounds for mandatory rejection, grounds for discretionary rejection and economic and financial standing and assessment. Technical pass or fail questions include technical specification of equipment, ability to package all hazardous items to IATA standard and provide ISO 9001 Accreditation or evidence of current Quality Management System in operation. Technical weighted and scored questions are Management, Delivery and Sustainability all as detailed within the Invitation to Tender (ITT) Question Set at Annex B to DEFFORM 47.
Minimum level(s) of standards possibly required:
As detailed within the Invitation to Tender (ITT) Question Set at Annex B to DEFFORM 47.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical – Man 01 Management. Weighting 15

2. Technical – Man 02 Risk Management. Weighting 15

3. Technical – Man 03 The Supply Chain. Weighting 25

4. Technical – Del 01 Delivery Lead Times. Weighting 15

5. Technical – Del 02 Replacement of Defective and/or Non Conforming Goods. Weighting 10

6. Technical – Del 03 Minimum Order Quantities. Weighting 10

7. Technical – Sus 01 Sustainability. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender. Compliant bids must meet a minimum score of Technical 60 % to be invited to participate in the Reverse Auction.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MEDGS/00292

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 31-051679 of 13.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.6.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 29.6.2015 – 10:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

In April 15 the MOD signed a contract with Leidos Europe Ltd to provide the procurement and inventory management of commodity items (as well as the storage and distribution services) historically provided in-house by the Logistic Commodities and Services Operating Centre. Leidos, working with the MOD, will transform the way these services are delivered to ensure requirements continue to be met whilst providing best value for money for the department. Service Commencement Date is currently scheduled for 1.8.2015 at which point a 3 year transition period will commence.
As a result of the above the MOD reserves the right to appoint Leidos Supply Ltd a wholly owned subsidiary of Leidos Europe Ltd as its managing agent to manage any subsequent contract which is placed by the MOD as a result of the articles which are covered by this notice. Alternatively the MOD also reserves the right to authorise Leidos Europe Ltd to take over the procurement process in its entirety with effect from the Services Commencement Date referred to above and any resulting commodity supply contract will, in these circumstances, be placed by Leidos Supply Ltd as the counterparty and not the MOD. GO Reference: GO-2015521-DCB-6619258.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, IMOC, Logistic Commodities
LS Commercial, Building E15, Annex A, E Site, Oxon
OX25 2LD Bicester
UNITED KINGDOM
E-mail: deslcsls-comrcl-1a@mod.uk
Telephone: +44 1869259344
Fax: +44 1869259318

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.5.2015

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