Supply of Bicycles to London Cycle Hire Scheme
The operation, management and maintenance of bicycles and the design and supply of bicycles and spare parts for the London Cycle Hire Scheme.
United Kingdom-London: Bicycles
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Transport for London — Surface Transport
Palestra 197 Blackfriars Road
Contact point(s): Commercia
For the attention of: Sean Payne
SE1 8NJ London
General address of the contracting authority: www.tfl.gov.uk
Address of the buyer profile: www.tfl.gov.uk
Electronic access to information: www.eprocurement.tfl.gov.uk
Electronic submission of tenders and requests to participate: www.eprocurement.tfl.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Greater London Authority
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
34430000, 34431000, 34432000, 34432100, 48000000, 48330000, 50000000, 50100000, 63710000, 72000000, 72200000, 72242000, 72300000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
— bicycle management of the existing fleet and next generation of bicycles, including (without limitation):
— redistribution of bicycles; and
— preventative and reactive maintenance;
— bicycle tagging and tracking;
— incident management;
— retrieval of abandoned/found bicycles;
— design, build, testing and commissioning of the next generation of bicycles;
— supply of next generation of bicycles; and
— supply of spare parts for the existing fleet of bicycles and the next generation of bicycles.
The Contracting Authority reserves the right to amend the scope and scale of the requirement at any time during the procurement process or over the term of the contract to provide additional initiatives as per II.2.2 and including (but not limited to) infrastructure, assets, operation, maintenance and support for an electric bike hire scheme and/or for upgrades in technology for this or any other related or similar requirements to be delivered from the resulting contracts, or separately as appropriate. Please also see the ITP documentation for a further description of the additional services which may be required under the proposed contract.
Estimated value excluding VAT:
Range: between 50 000 000 and 500 000 000 GBP
II.2.2)Information about options
Description of these options: There will be options to extend the services for increased numbers of assets, new sites, expanded geographical area, future development of the LCHS assets and scheme or other projects and initiatives including (but not limited to) infrastructure, assets, operation, maintenance and support for an electric bike hire scheme within (but without limitation) the London Borough of Haringey and/or for upgrades in technology for this and any other related or similar requirements to be delivered from the resulting contracts, or separately as appropriate. These may also entail the introduction of technology including (but not limited to) GPS and Mobile Phone App, safety features for bicycles and cyclists, change of sponsor, the operation of similar projects or initiatives, and the provision of a contact centre. The Contracting Authority may also require the Economic Operator to extend, modify, amend, enhance and/ or update the services and/or IT infrastructure and system(s) used in any of the service requirements and/or for any additional schemes, operations for similar projects and initiatives or amendments to the services and systems to support new charging methods such as, (but not limited to) time based charging mechanisms as requested by the Contracting Authority and to take account of advances in technology generally. Further details of options are provided in the ITP documents.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To express an interest in this opportunity, the Economic Operator needs to be registered on the Contracting Authority’s etendering portal. To register or to check if you are already registered log on towww.eprocurement.tfl.gov.uk It is important that Economic Operators read the instructions carefully on the home page before proceeding with a registration.
To be considered for this opportunity the Economic Operator must first complete the Pre-Qualification Questionnaire (PQQ) (eligibility criteria) condition of participation. An Economic Operator guidance document is attached within the ‘opportunity documents’ section. This will give instructions to facilitate the submission. If you require any further assistance please contact the etendering helpdesk or send a message to the Contracting Authority via the clarifications area on the e-tendering portal.
III.2.2)Economic and financial ability
Specific information and requirements will be detailed in the PQQ and the ITP documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: 1) Economic and Financial stability and capacity appropriate to contract. 2) Relevant experience and technical capacity and capability. Specific information and requirements will be detailed in the PQQ documentation including how Economic Operators will be down selected for the ITP stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 180-310803 of 17.9.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Contracting Authority is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services may be provided to the Contracting Authority and/or its subsidiaries or the GLA and its functional bodies including but not limited to the Metropolitan Police Authority, London Fire and Emergency Planning Authority or the London Boroughs and the City of London or the London Legacy Development Corporation or the Royal Parks or London Ambulance Service or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2014/24/EU. Any part of the Contracting Authority and/or any of its subsidiaries may award contracts as appropriate. The Contracting Authority reserves the right to withdraw from the procurement process and may award contracts in whole, in part, or not at all as a result of the competition called for by this notice and may amend the scope of services and / or content during the procurement process or at any time during the term of any contract awarded. The Contracting Authority reserves the right to reject Economic Operators or disqualify or revise the pre-qualification status of Economic Operators who a) provide information which is discovered to be untrue or incorrect b) do not submit a tender in accordance with the Contracting Authority’s requirements and/or c) fulfil one or more of the criteria in Regulation 57 of Public Contracts Regulations 2015. The Contracting Authority shall not be liable for any costs or expenses incurred by any Economic Operators in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contracts will be in sterling. The Contracting Authority intends to use electronic means including the internet in carrying out the procurement process. In addition, electronic ordering, invoicing and payment will be used for the purposes of this contract. The Contracting Authority strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.
Given the complex and key inter-dependencies that exist between the service elements within the scope of this procurement, it would not be realistic or feasible for all Economic Operators to submit informed and effective bids without fully understanding the delivery requirements of each service element such as an effective spare parts and maintenance strategy. As a result this procurement will not be divided into separate lots, but will be procured as one.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: