Supply of Bread and Rolls to Scottish Prison Service

Supply of Bread and Rolls to Scottish Prison Service

The SPS requires a national supplier or consortium of suppliers, led by 1 supplier, to deliver a range of fresh bread and rolls to 15 SPS establishments.

United Kingdom-Edinburgh: Bread

2015/S 191-345343

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Prison Service
Calton House, 5 Redheughs Rigg
For the attention of: Lucy Wright
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312448453
E-mail: lucy.wright@sps.pnn.gov.uk
Fax: +44 1312445705

Internet address(es):

General address of the contracting authority: http://www.sps.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: Scottish Prison Service
Calton House, 5 Redheughs Rigg
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312448453
Fax: +44 1312445705
Internet address: http://www.sps.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Prison Service
Calton House, 5 Redheughs Rigg
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312448453
Fax: +44 1312445705
Internet address: http://www.sps.gov.uk

Tenders or requests to participate must be sent to: Scottish Prison Service
Calton House, 5 Redheughs Rigg
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312448453
Fax: +44 1312445705
Internet address: http://www.sps.gov.uk

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

01329 Provision of Bread and Rolls.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The SPS requires a national supplier or consortium of suppliers, led by 1 supplier, to deliver a range of fresh bread and rolls to 15 SPS establishments across Scotland, from HMP Inverness in the North to HMP Dumfries in the South.
Please note that the Buyer is using PCS-Tender to carry out this procurement process. Please note that this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access tender documentation, please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project code 4800 under ‘ITTs Open to All Suppliers’. Please use the Search/Filter, then select Project Code from the drop-down. Please note that once you’ve expressed interest in the ITT it will move to your ‘My ITTs’ area.

For further information on how to use PCS-T, please read the System Guidance document.
If you have already registered on PCS-Tender and Public Contracts Scotland and paired your accounts, you can access PCS-T through your Public Contracts Scotland Control Panel.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

II.1.6)Common procurement vocabulary (CPV)

15811100, 15811500, 15810000, 15811000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Further information including indicative annual quantities is available within the ITT documents on PCS-T.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial. Weighting 80

2. Technical. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.11.2015 – 15:00

Place:

Scottish Prison Service Headquarters, Edinburgh, EH12 9HW.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Please note that the Buyer is using PCS-Tender to carry out this procurement process. Please note that this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access tender documentation, please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project code 4800 under ‘ITTs Open to All Suppliers’. Please use the Search/Filter then select Project Code from the drop-down. Please note that once you’ve expressed interest in the ITT, it will move to your ‘My ITTs’ area.

For further information on how to use PCS-T, please read the System Guidance document.
If you have already registered on PCS-Tender and Public Contracts Scotland and paired your accounts, you can access PCS-T through your Public Contracts Scotland Control Panel.
(SC Ref: 414992).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.9.2015

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