Supply of Building Materials Pembrokeshire

Framework agreement for the supply of general building materials for collection by the in-house maintenance team.

United Kingdom-Haverfordwest: Building materials

2016/S 023-035949

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Pembrokeshire Housing Association
Meyler House, St Thomas’ Green
Haverfordwest
SA61 1QP
UNITED KINGDOM
Telephone: +44 1437763688
E-mail: judith.arnold@pembs-ha.co.uk
NUTS code: UKL1Internet address(es):Main address: www.pembs-ha.co.ukAddress of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA20225

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of General Building Materials.

Reference number: 2016/001

II.1.2)Main CPV code

44111000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Framework agreement for the supply of general building materials for collection by the in-house maintenance team.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=40357

II.1.5)Estimated total value

Value excluding VAT: 340 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

44111000

II.2.3)Place of performance

NUTS code: UKL1

Main site or place of performance:

Pembrokeshire.

II.2.4)Description of the procurement:

The Association is looking to appoint a framework of suppliers with a depot located within the County of Pembrokeshire for mainly same day collection of stock items as standard on the attached core list/pricing schedule and other non-core items which may be required on an ad-hoc basis.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30

Cost criterion – Name: Price / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 340 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2016

End: 31/03/2019

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Any additional purchases outside the core list must be subject to trade discount.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/03/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 04/03/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

3 years.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Mobile Working.

As part of its ICT Strategy the Pembrokeshire Housing Group is implementing a mobile working and data collection system for its repairs service during 2016. The system will include modules for requisition, purchase orders, payments, GRN’s, etc and will require interface with third party supply merchants for paperless procurement.

— Merchants will need the IT infrastructure to quickly process on-site van stock replenishment orders for the Direct Labour Services team (DLS);

— It is intended that our IT systems will be interfaced with Barclaycard so accurate data input at our supplier’s branches to a given format is essential (we may seek to apply an alternative method of data collection using an universal EDI interface directly with our suppliers).

— Merchants will need to provide tradesmen specific impressed / consignment van stocks.

Card Acceptance and Levels of capability.

Pembrokeshire Housing Group use a Visa Purchasing Card to pay for goods which is provided by Barclaycard and is a charge card issued through the VISA card scheme. Suppliers must be able to process card payments for all goods supplied to Level 3 capability.

(WA Ref:40357)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Training and work experience;

Participation in community projects.

VI.4)Procedures for review

VI.4.1)Review body

Pembrokeshire Housing Association
Meyler House, St Thomas’ Green
Haverfordwest
SA61 1QP
UNITED KINGDOM
Telephone: +44 1437763688

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/02/2016