Supply of Building Materials to Corby Borough Council

Supply of Building Materials to Corby Borough Council

Corby Borough Council is aiming to establish a cost effective and efficient materials supply chain with a single main Supplier to support service delivery.

United Kingdom-Corby: Building materials

2016/S 008-009471

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Corby Borough Council
The Cube, George Street
For the attention of: Phil Doherty
NN17 1QG Corby
UNITED KINGDOM
E-mail: phil.doherty@corby.gov.uk

Internet address(es):

General address of the contracting authority: www.corby.gov.uk

Electronic access to information: https://www.contractsfinder.service.gov.uk/Search

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Corby Borough Council
The Cube, George Street
For the attention of: Democratic Services Manager
NN17 1QG Corby
UNITED KINGDOM
Internet address: www.corby.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Building Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: The Borough of Corby.

NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Corby Borough Council is aiming to establish a cost effective and efficient materials supply chain with a single main Supplier to support service delivery. Corby Borough Council has its own Direct Labour Organisation (DLO) which carries out ad hoc responsive repairs and maintenance. In addition the DLO also carries out capital major improvements works to the Council’s properties within the borough of Corby; work includes refurbishment and replacement of kitchens, bathrooms, disabled adaptations and replacement doors and windows.

II.1.6)Common procurement vocabulary (CPV)

44111000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The value quoted is designed to cover the entire cost over the full life of the Contract if extended.
Estimated value excluding VAT: 2 625 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Council may at its sole discretion exercise two options to extend the contract by up to a further 12 months, to give a total contract length of 5 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Where a parent company exists, a parent company guarantee is required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Open book costing is expected. The payment arrangements will be agreed with the successful bidder and laid out in a final contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bidders may be one or more organisations bidding under the leadership of a prime contractor. The prime contractor will be responsible for the fulfilment of any contract which is awarded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The services to be undertaken in conformance with all relevant legislation and standards.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenders will be excluded if any of the grounds for mandatory exclusion have been met. Tenders may be excluded if any of the grounds for discretionary exclusion have been met.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Company turnover, pre tax profit, organisation’s net worth, present cash and credit position, meeting banking agreements, meeting obligations to pay creditors and/or staff. Tenderer’s information will be used in this evaluation and this may be cross checked with reputable credit checking agencies.
Minimum level(s) of standards possibly required: A Pre Qualification Questionnaire must be completed and economic viability and resilience demonstrated.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
A Pre Qualification Questionnaire must be completed and minimum standards of technical and professional ability and resilience demonstrated sufficient to understand the supplies required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 9
Objective criteria for choosing the limited number of candidates: Bidders must pass the criteria laid out in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15/05

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.2.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement has not been split into Lots as the need to co-ordinate different suppliers could seriously risk undermining the proper execution of the contract. In addition, it is anticipated that discounts will apply for bulk ordering — without these discounts, the contract would not offer the Council value for money.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Corby Borough Council
The Cube, George Street
NN17 1QG Corby
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Corby Borough Council will incorporate a minimum ten day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why the tenderer did not meet any specification, the identity of the successful tenderer and a precise statement of when the standstill is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in Section I.1 above within the standstill period. If an appeal or challenge to award a contract is not successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months although this time period may be reduced to 30 days in certain circumstances). Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.1.2016

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