Supply of Building Materials to Sandwell Council

Supply of Building Materials to Sandwell Council

The tender is for the supply of various building materials to carry out repairs to tenanted properties within the Borough of Sandwell.

United Kingdom-Oldbury: Building materials

2016/S 200-361561

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Corporate Procurement Service
For the attention of: Matthew Cotter
B69 3DB Oldbury
United Kingdom
Telephone: +44 1215696073

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
Internet address:

Tenders or requests to participate must be sent to: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
Internet address:

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Building Materials into Multiple Locations.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: The Borough of Sandwell comprises of the 6 towns — Oldbury, West Bromwich, Wednesbury, Tipton, Smethwick and Rowley Regis.

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Supply of Building Materials into Multiple Locations.
Sandwell Metropolitan Borough Council is issuing this invitation to tender in order to appoint a suitability qualified contractor to deliver the requirement and outcomes as described in this document.
The tender is for the supply of various building materials to carry out repairs to tenanted properties within the Borough of Sandwell. This will be divided between deliveries direct to the tenant’s address of which there are 29 000 properties in the 6 towns in Sandwell which include West Bromwich, Oldbury, Smethwick, Tipton, Rowley Regis and Wednesbury. There will also be the need to make deliveries to the Central Stores based at Roway Lane, Oldbury West Midlands.
The items will include bricks, plaster materials, bulk bagged materials, cement, fence posts and fencing materials along with those items required to carry out the repair to the property.
All deliveries will be carriage paid with orders for the central stores placed via email. Based on historic usage the annual spend will be around 400 000 GBP giving the total projected spend for the duration of the contract of around 800 000 GBP, this is an indicative figure and cannot be guaranteed. Sandwell MBC cannot determine what percentage of goods will be delivered to Central Stores and what percentage of goods will go direct to the tenant’s properties.
The contract period will be 8.12.2016 to 30.11.2018.
The tendered prices will include all delivery prices with no minimum order level and will remain fixed for the first 12 months of the contract.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents.
In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to ‘Opt-In’.
Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire.
For a Step-by-Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the ‘Guidance for Suppliers’ section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.
Closing date: Monday 14.11.2016 at 15:00.

II.1.6)Common procurement vocabulary (CPV)

44111000, 44144000, 44175000, 44113120, 44192000, 34928220, 44112500, 44111100, 44111200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract period will be 8.12.2016 to 30.11.2018 with an estimated annual spend of 400 000 GBP.
Total estimated value of the Contract 800 000 GBP.
Estimated value excluding VAT: 800 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 8.12.2016. Completion 30.11.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Tender documents.
Minimum level(s) of standards possibly required:
Please refer to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC 282

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.10.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.11.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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