Supply of Business Travel Services for Staff of the University of Leeds
Establish a partnership with a single business travel management company; have access to an online booking solution for air, rail, hotel and foreign car hire; have access to an offline support team.
United Kingdom-Leeds: Business travel services
2016/S 210-382950
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Leeds
Woodhouse Lane
For the attention of: Zoe Jones
LS2 9JT Leeds
United Kingdom
E-mail: z.jones@leeds.ac.uk
Internet address(es):
General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/universityofleeds/aspx/Home
Electronic access to information: https://in-tendhost.co.uk/universityofleeds/aspx/Home
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofleeds/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 20: Supporting and auxiliary transport services
NUTS code UKE42
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The objective of this procurement exercise is to achieve the following outcomes:
— Establish a partnership with a single business travel management company;
— Have access to an online booking solution for air, rail, hotel and foreign car hire;
— Have access to an offline support team;
— Deliver efficiencies in the booking and approval process;
— Achieve better value for money on the cost of business travel;
— Achieve better value for money on business travel through a reduction in booking fees and management costs;
— Improve end user satisfaction with the contract and systems in place;
— Improve the management information and reporting on business expenditure;
— Improve levels of contract compliance;
— Embed the new business travel policy with the booking process to drive up compliance;
— Access to traveller tracking tools and technology;
— Provide the University with an efficient and responsive solution supported by a customer focused team.
II.1.6)Common procurement vocabulary (CPV)
79997000, 63516000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The scope of this service is for:
Rail Travel Service
Air Travel Service
Accommodation Advice and Guidance
Accommodation Reservations and Bookings via Bill-back and/or Credit Card
International Vehicle Hire
Health Risks and Requirements
Passport and Visa Services
Traveller’s cheques, currency exchange and pre-payment cards
Group Travel
Traveller Assistance
Implementation and Contract Roll-Out
Business Travel Policy.
Estimated value excluding VAT:
Range: between 40 000 000 and 56 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 30 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To ensure the bidder can meet the scale of the requirements of University, the University of Leeds specifies a minimum level of economic and financial standing equivalent demonstrated by 2 requirements:
1. turnover equating to at least twice the value of the contract
And
2. available monthly cash flow equating to 500 000 to support the operation of this contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
— ISO9001 accreditation or equivalent.
— Either You, your data-centre or your data storage provider holds ISO 27001 accreditation or equivalent.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Top scoring 5 bidders to SQ stage — See SQ Guidance for more information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
United Kingdom
Telephone: +44 2079477882
Internet address: http://www.justice.gov.uk
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
University of Leeds
Woodhouse Lane
LS2 9JT Leeds
United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk
VI.5)Date of dispatch of this notice:
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