Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Fire Brigade
Contracts, 169 Union Street
Contact point(s): Ms Aussop Haibeh
For the attention of: Ms Aussop Haibeh
SE1 0LL London
General address of the contracting authority: www.london-fire.gov.uk
I.2)Type of the contracting authority
Regional or local authority
Other: Fire and Rescue Services Authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
The Provision of Catering Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Union Street, London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The London Fire Brigade (“the Brigade”) employs some 7 000 operational and administrative employees at locations within the Greater London area. We require Catering services for our Headquarters building at 169, Union Street, SE1. The building has a café facility which provides for the 800 building occupants. A profit share agreement will be applicable to this contract whereby the Authority will receive a share of profit levels as shown in the Pre Qualification Guidance Document.
II.1.6)Common procurement vocabulary (CPV)
55520000, 55500000, 15000000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract is for an initial period of three years with an option to extend for a further 2 years in 1 year increments. Any extension of the contract is at the discretion of the Authority and dependent upon performance.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond or guarantee including a parent company guarantee if the contractor is part of a group may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in accordance with the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Members of any consortium shall be jointly and severably liable. Legal bodies shall be companies or partnerships.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A profit share agreement will be applicable to this contract whereby the Authority will receive a share of profit levels as shown in the Pre Qualification Guidance Document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Firms wishing to be considered for inclusion on the tender list are required to complete the pre-qualification questionnaire which will be sent upon expression of interest through the Blue Light Portal.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information is set out in the pre-qualification questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
The information is set out in the pre-qualification questionnaire. Minimum level(s) of standards possibly required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: These will be included within the Pre Qualification Guidance Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.9.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Bidders are required to register and express their interest through the Blue Light Portal (www.bluelight.gov.uk). It is free to register and bidders should receive notification of acceptance of their registration within 48 hours. Please be aware emails from the Portal may be quarantined by email filters.
The contracting authority reserves the right at any time to cease this tendering process and not to award a contract. The contracting authority, at its absolute discretion, may wish to extend the contract for a further period or periods up to an aggregate of 24 months.
Please note this contract is subject to TUPE conditions. Further information to be provided within the ITT document.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: