Supply of Classroom Tables and Chairs

Supply of Classroom Tables and Chairs

Framework Agreement for the purchase of classroom tables and chairs.

United Kingdom-Hertford: Furniture

2015/S 220-400632

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Pegs Lane
Contact point(s): Hertfordshire Business Services — UK
For the attention of: Chris Mulhall
SG13 8DE Hertford
UNITED KINGDOM
Telephone: +44 1707281571
E-mail: chris.mulhall@hertfordshire.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsdirect.org

Address of the buyer profile: www.supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hampshire County Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HCC Nov 2015 — The Supply of Classroom Tables and Chairs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

II.1.5)Short description of the contract or purchase(s)

Hertfordshire County Council (the Contracting Authority) acting on behalf of the Participants, is leading on the procurement process to establish a Framework Agreement for the purchase of Classroom Tables and Chairs (hereinafter referred to as ‘Goods’) and is seeking suitably qualified Contractor(s) to supply the Goods under any Agreement resulting from this tendering exercise. A list of the Goods required is given in the Specification (Schedule 1) on the tender documents.
The authorities that are participating in this tender exercise and any subsequent Agreement are listed below:
Hampshire County Council.
Hertfordshire County Council.
The requirement is for the direct delivery of Goods to various locations throughout each Participating Authority.
The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date.
The anticipated annual joint expenditure, for the Participating Authority’s on these Goods is presently circa 1 435 000 GBP per annum, however the estimated annual range is between 1 000 000 GBP to 8 000 000 GBP
The estimated total annual spend by each participating Authority can be broken down as follows –
Hampshire 435 000 GBP
Hertfordshire 1 000 000 GBP
Any organisation that utilises this framework agreement shall do so under the terms and conditions of this Agreement.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.

This procurement is an Open (1 stage) process. Suppliers wishing to take part in this project are invited to express which will give access to the full procurement documents in the e-tendering system.
To be considered as a bidder you must complete and submit a bid by 12 noon on the Tender submission date. Please allow sufficient time to make your return as late bids will not be permitted ny the system.

II.1.6)Common procurement vocabulary (CPV)

39100000, 39160000, 39120000, 39110000, 39121200, 39112000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated annual spend for each Participating Authority’s on these Goods is presently circa 1 435 000 GBP per annum, however the estimated annual range is between 1 000 000 GBP to 8 000 000 GBP
The Framework Agreement will be for a core period of two (2) years unless terminated in accordance with the provisions of this Framework Agreement or extended at the sole discretion of the Council for a period of up to two (2) further years on an annual basis by giving at least six (6) months’ prior notice in writing.
Please note that the Framework Agreement requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
The current participating members are Hertfordshire County Council and Hampshire County Council. Details of the current participating member authorities’ requirements for delivery of supplies will be stated in the procurement documents.
No fixed list of organisations is set out within the tender exercise and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the contractor will be expected to supply the goods to any organisation identified above, including their customers and affiliates, which is authorised by the Council. Any organisation that utilises this Framework Agreement shall do so under the terms and conditions of this agreement.
Any organisation that utilises this Framework Agreement will do so under the terms and conditions of this Framework Agreement, further to permission from the Contracting Authority.
The Participating Authorities as part of the collaborative procurement agenda, seek to establish framework agreements for use by local authorities being the Central Purchasing Bodies as defined by the EU Combined Procurement Directive 2004/18/EC.
The Framework Agreement may also be open for use by the following Administrative Regions of the United Kingdom/UK:
All Local Government administered regions of England, Scotland, Wales and NorthernIreland.
Regions in England: Reference may be made to the 9 highest tier of Regions:- East Midlands, West Midlands; East of England; South East; South West; North West; North East; Yorkshire and Humber; London, or to individual administering Councils, listed in the below link:

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/7448/1622442.pdf

Northern Ireland: Administered across 26 Districts of Northern Ireland as listed in this link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland

Scotland: Administered across 32 Council areas as listed in this link: http://www.gov.scot/Publications/2012/02/2421/1

Wales: Administered across 22 Council areas:

http://gov.wales/topics/localgovernment/unitary-authorities/?lang=en

ESPO Member Authorities: https://www.espo.org/About-us-(1)/About-Us

Nuts Codes: The European Journal template requires selection of a NUTS code (Nomenclature of Territorial Units for Statistics) in an OJEU Notice, but regrettably, will not allow selection of more than one. Thus, where a notice refers to delivery/use in more than one specific region, but not throughout the UK, a NUTS code will be selected that best reflects the region of greatest use. Where a notice refers to delivery/use within more than one specific region and also throughout the UK, the NUTS code for ‘UK’ will be selected.
Classification of user organisations referred to in OJEU notices.
Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils (Parish and Community Councils are also permissible users) — please refer to the links in the relevant Sections above entitled: Regions in England; Northern Ireland; Scotland; Wales.
Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University.

Schools in England https://www.gov.uk/find-school-in-england

Scottish Schools Online http://www.educationscotland.gov.uk/scottishschoolsonline/

Schools in Wales http://hwb.wales.gov.uk/

Schools Database Northern Ireland http://apps.deni.gov.uk/appinstitutes/instmain.aspx

Academies — https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

Universities and Colleges http://unistats.direct.gov.uk/institutions/

Police, Fire and Rescue and Maritime and Coastguard Agency Emergency Services:

http://www.police.uk/forces.htm

http://www.psni.police.uk/index.htm

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.firescotland.gov.uk/your-area.aspx

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.show.scot.nhs.uk/organisations/

http://www.scottishambulance.com/TheService/organised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Government Departments and Agencies — Public Sector National Classification Guide:

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664 (choose: Public Sector classification spreadsheet)

Registered Charities:

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.oscr.org.uk/

http://www.charitycommissionni.org.uk/

Registered Social Landlords:Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Estimated value excluding VAT:
Range: between 4 000 000 and 32 000 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 7.1.2016. Completion 31.12.2017

Information about lots

Lot No: 1 Lot title: Lot 1 — Tables

1)Short description

2)Common procurement vocabulary (CPV)

39100000, 39121200, 39120000, 39160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Fast Track Tables

1)Short description

2)Common procurement vocabulary (CPV)

39100000, 39121200, 39120000, 39160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Seating

1)Short description

2)Common procurement vocabulary (CPV)

39100000, 39112000, 39110000, 39160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4 — Fast Track Seating

1)Short description

2)Common procurement vocabulary (CPV)

39100000, 39112000, 39110000, 39160000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Invitation to Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Invitation to Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Invitation to Tender Documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: In order to participate in this Tender exercise a minimum annual turnover of 500 000 GBP is required. Further details are provided within the Tender documentation.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCC1509309

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.

The Tender Process.
This tender is a one stage process. If you wish to be considered as a tenderer you must complete and submit a Tender Bid by the Closing date and time. Tender Bids cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.

If you are experiencing problems In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via emailsupport@in-tend.com or telephone +44 1144070065 for any website / technical questions. Monday to Friday 8:30 — 17:30.

The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.
The Framework Agreement may also be open for use by the following Administrative Regions of the United Kingdom/UK:
All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
Regions in England: Reference may be made to the 9 highest tier of Regions:- East Midlands, West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London, or to individual administering Councils, listed in the below link:

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/7448/1622442.pdf

Northern Ireland: Administered across 26 Districts of Northern Ireland as listed in this link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland

Scotland: Administered across 32 Council areas as listed in this link: http://www.gov.scot/Publications/2012/02/2421/1

Wales: Administered across 22 Council areas:

http://gov.wales/topics/localgovernment/unitary-authorities/?lang=en

Espo Member Authorities: https://www.espo.org/About-us-(1)/About-Us

Nuts Codes: The European Journal template requires selection of a Nuts code (Nomenclature of Territorial Units for Statistics) in an Ojeu Notice, but regrettably, will not allow selection of more than one. Thus, where a notice refers to delivery/use in more than one specific region, but not throughout the UK, a Nuts code will be selected that best reflects the region of greatest use. Where a notice refers to delivery/use within more than one specific region and also throughout the UK, the Nuts code for ‘UK’ will be selected.
Classification of user organisations referred to in Ojeu notices.
Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils (Parish and Community Councils are also permissible users) — please refer to the links in the relevant Sections above entitled: Regions in England; Northern Ireland; Scotland; Wales.
Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (Pru), Further Education College, University.

Schools in England https://www.gov.uk/find-school-in-england

Scottish Schools Online http://www.educationscotland.gov.uk/scottishschoolsonline/

Schools in Wales http://hwb.wales.gov.uk/

Schools Database Northern Ireland http://apps.deni.gov.uk/appinstitutes/instmain.aspx

Academies — https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

Universities and Colleges http://unistats.direct.gov.uk/institutions/

Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services:

http://www.police.uk/forces.htm

http://www.psni.police.uk/index.htm

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.firescotland.gov.uk/your-area.aspx

NHS Bodies, the Hsc (Northern Ireland) and Ambulance Services:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.show.scot.nhs.uk/organisations/

http://www.scottishambulance.com/TheService/organised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Government Departments and Agencies — Public Sector National Classification Guide:

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664 (choose: Public Sector classification spreadsheet)

Registered Charities:

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.oscr.org.uk/

http://www.charitycommissionni.org.uk/

Registered Social Landlords:Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.11.2015

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