Supply of Cleaning Materials to Mid Essex Hospital Services NHS Trust

Supply of Cleaning Materials to Mid Essex Hospital Services NHS Trust

This Framework Agreement is for the Supply of Cleaning Materials to Mid Essex Hospital Services NHS Trust (MEHT).

UK-Chelmsford: Cleaning products

2013/S 017-024597

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mid Essex Hospital Services NHS Trust
Foundation Trust Office, Broomfield Hospital
For the attention of: Brendan McVeigh
CM1 7ET Chelmsford
UNITED KINGDOM
Telephone: +44 1245515410
E-mail: brendan.mcveigh@meht.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.meht.nhs.uk/

Address of the buyer profile: https://eoecph.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Cleaning Materials to Mid Essex Hospital Services NHS Trust
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Mid Essex Hospital Services NHS Trust, Broomfield Hospital, Chelmsford, CM1 7ET.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 1
Justification for a framework agreement, the duration of which exceeds four years: The initial duration is 12 months with the option for two further extension periods of 12 months each.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300,000 and 300,000 GBP

II.1.5)Short description of the contract or purchase(s)
This Framework Agreement is for the Supply of Cleaning Materials to Mid Essex Hospital Services NHS Trust (MEHT).
II.1.6)Common procurement vocabulary (CPV)

39830000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This Framework Agreement is for the of Cleaning Materials to Mid Essex Hospital Services NHS Trust (MEHT). The framework agreement will be a single supplier framework awarded on a line by line basis. The indivdual descriptions and quantities will be detailed in the Invitation to Tender.
II.2.2)Information about options
Options: yes
Description of these options: Mid Essex Hospital Services NHS Trust is entitled to, at it’s own discretion, to extend 12 month duration of the Framework Agreement by 2 further periods of 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Prime Contractor shall be liable in the event of a consortium bid.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‚ÄėMessages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender document for all required information.
Minimum level(s) of standards possibly required: (a) Offerors must be able to demonstarte a valid and current sid4health profile with a D&B financial risk rating of 3 or less.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender document for all required information.
Minimum level(s) of standards possibly required:
(a) Offerors must agree to the terms of the Specification.
(b) Offerors must be able to provide evidence of valid and current cerftificates for the manufacturing and/or distribution of Goods.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 11.3.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Mid Essex Hospital Services NHS Trust
Procurement Dept, Broomfield Hospital
CM1 7ET Chelmsford
UNITED KINGDOM
E-mail: brendan.mcveigh@meht.nhs.uk
Telephone: +44 1245515410

Body responsible for mediation procedures

Mid Essex Hospital Services NHS Trust
Procurement Dept, Broomfield Hospital
CM1 7ET Chelmsford
UNITED KINGDOM
E-mail: brendan.mcveigh@meht.nhs.uk
Telephone: +44 1245515410

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
The Contracting Authority will incorporate a standstill period at the point the decision regarding the award of the contract is communicated to offerors. The Contracting Authority draws Offerors attention to their rights under the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Mid Essex Hospital Services NHS Trust
Procurement Dept, Broomfield Hospital
CM1 7ET Chelmsford
UNITED KINGDOM
E-mail: brendan.mcveigh@meht.nhs.uk
Telephone: +44 1245515410

VI.5)Date of dispatch of this notice:22.1.2013

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