Supply of Combat Footwear to MOD

Supply of Combat Footwear to MOD

Boots – Requirement for the supply of 5 different types of combat footwear.

United Kingdom-Bristol: Boots

2015/S 137-252507

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, IMOC, Defence Clothing (DC)
Cedar 0, #3020, Abbey Wood South
For the attention of: Jon Morgan
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983640
E-mail: descommodities-dc-comrcl-2c1@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Combat Footwear.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK11

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in years: 7

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 84 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Boots – Requirement for the supply of 5 different types of combat footwear.

II.1.6)Common procurement vocabulary (CPV)

18815000

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is a requirement for the supply of 5 types of combat footwear. It will be tendered as 5 separate lots, 2 choices of boots will be selected for lots 1 and 2, and 1 choice of boot for lots 3, 4 and 5. Up to 7 year (configured as an initial 5 year period plus 2 year option) framework agreements could be awarded. The requirement is based on the estimated number of pairs of boots required to support operational deployments and routine maintenance for the UK Armed Forces and entitled civilians.
The lots and estimated quantities (number of pairs for the 7 year period based on historical usage) are as follows:
— Lot 1 — Combat High Liability Boot (300 000),
— Lot 2 — Desert Combat High Liability Boot (90 000),
— Lot 3 — Cold Wet Weather Boot (150 000),
— Lot 4 — Jungle Boot (42 000),
— Lot 5 — Patrol Boot (190 000).
Estimated value excluding VAT: 84 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Up to 7 year framework agreements could be awarded — configured as an initial 5 year period plus 2 year option.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Combat High Liability Boot

1)Short description

Up to 2 choices of boot could be selected.

2)Common procurement vocabulary (CPV)

18815000

3)Quantity or scope

Estimated 300 000 pairs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Desert Combat High Liability Boot

1)Short description

Up to 2 choices of boot could be selected.

2)Common procurement vocabulary (CPV)

18815000

3)Quantity or scope

Estimated 90 000 pairs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Cold Wet Weather Boot

1)Short description

1 choice of boot will be selected.

2)Common procurement vocabulary (CPV)

18815000

3)Quantity or scope

Estimated 150 000 pairs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Jungle Boot

1)Short description

Estimated 42 000 pairs.

2)Common procurement vocabulary (CPV)

18815000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Patrol Boot

1)Short description

1 choice of boot will be selected.

2)Common procurement vocabulary (CPV)

18815000

3)Quantity or scope

Estimated 190 000 pairs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at: http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DC/04069

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 17-026242 of 24.1.2015

Other previous publications

Notice number in the OJEU: 2015/S 94-169783 of 16.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2015 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

In April 15 the MoD signed a contract with Leidos Europe Ltd to provide the procurement and inventory management of commodity items (as well as the storage and distribution services) historically provided in-house by the Logistic Commodities and Services Operating Centre. Leidos, working with MoD, will transform the way these services are delivered to ensure requirements continue to be met whilst providing best value for money for the department. Service Commencement Date is currently scheduled for 1.8.2015 at which point a 3 year transition period will commence.
As a result of the above, the MoD reserves the right to appoint Leidos Supply Ltd, a wholly-owned subsidiary of Leidos Europe Ltd, as its managing agent to manage any subsequent contract, which is placed by the MoD as a result of the articles which are covered by this notice. Alternatively, the MoD also reserves the right to authorise Leidos Europe Ltd to take over the procurement process in its entirety with effect from the services commencement date referred to above and any resulting commodity supply contract will, in these circumstances, be placed by Leidos Supply Ltd as the counter-party and not the MOD.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Key areas identified for consideration throughout this competition will include but not be limited to:
— Innovation
— Supply Chain management efficiencies
— Governance
Potential suppliers must have the appropriate ISO 9001:2008 certification or equivalent with a scope suitable for the requirement — full criteria detailed within the PQQ.
For copies of the performance specifications please contact the commercial manager detailed in section 1. Please be aware there is no guarantee of being invited to tender at this stage and any work undertaken is at your own risk.
Suppliers invited to tender may submit up to 4 different pairs of boots per lot that best meet the performance specifications.
All samples submitted at tender stage will be subject to a selection process that includes extensive testing and user trials prior to contract award. The evaluation process is expected to happen in the following stages — Tender Evaluation, User Assessment Panel, Gross Error Trial and finally the Full User Trial. Precise criteria will be detailed in the tender documents.
Provided you are successful, at each stage you will be expected to supply following numbers of boots gratis — 2 pairs (1 male, 1 female) for the Tender Evaluation and User Assessment Panel, 12 pairs (mixed male and female) per solution for the Gross Error Trial, between 50 and 150 pairs (mixed male and female) per solution for the Full User Trial.
Full details of the tender evaluation process, boot trialling, contract award criteria and any other relevant information will be included within the tender documentation.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: U89323XCZE.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-2015713-DCB-6790204.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, IMOC, Defence Clothing (DC)

Body responsible for mediation procedures

Ministry of Defence, IMOC, Defence Clothing (DC)

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, IMOC, Defence Clothing (DC)

VI.5)Date of dispatch of this notice:

13.7.2015

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