Supply of Commercial Electrical Cleaning Equipment

Supply of Commercial Electrical Cleaning Equipment

STAR Shared Procurement service on behalf of Trafford Council, Stockport Council, Rochdale Council, AGMA authorities and their associated members have a requirement to purchase a number of new Commercial Cleaning Machines.

United Kingdom-Stretford: Electrical machinery, apparatus, equipment and consumables; lighting

2015/S 195-353240

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

STAR Procurement / Trafford Council
1st Floor, Trafford Town Hall
For the attention of: Mrs Stephanie Jones
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 781712123
E-mail: stephanie.jones@star-procurement.gov.uk

Internet address(es):

General address of the contracting authority: http://www.trafford.gov.uk/

Further information can be obtained from: STAR Procurement / Trafford Council
1st Floor, Trafford Town Hall
For the attention of: Mrs Stephanie Jones
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 781712123
E-mail: stephanie.jones@star-procurement.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: STAR Procurement / Trafford Council
1st Floor, Trafford Town Hall
For the attention of: Mrs Stephanie Jones
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 781712123
E-mail: stephanie.jones@star-procurement.gov.uk

Tenders or requests to participate must be sent to: STAR Procurement / Trafford Council
1st Floor, Trafford Town Hall
For the attention of: Mrs Stephanie Jones
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 781712123
E-mail: stephanie.jones@star-procurement.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery, Maintenance and Repair of Commercial Electrical Cleaning Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

STAR Shared Procurement service on behalf of Trafford Council, Stockport Council, Rochdale Council, AGMA authorities and their associated members have a requirement to purchase a number of new Commercial Cleaning Machines for use in offices and schools and administration buildings by the appointed cleaning services providers. The equipment will be the assets of the various authorities and associated members as such there will be a requirement that all of the supplied equipment will be serviced and repaired at a variety of locations across the AGMA region in line with the manufacturer’s instructions, and as detailed in the documents submitted at tender.
The framework agreement will be initially for a 3 year period, with an option to extend the agreement for up to a further 12 months.

II.1.6)Common procurement vocabulary (CPV)

31000000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

STAR Shared Procurement service on behalf of Trafford Council, Stockport Council, Rochdale Council, AGMA authorities and their associated members have a requirement to purchase a number of new Commercial Cleaning Machines for use in offices and schools and administration buildings by the appointed cleaning services providers. The equipment will be the assets of the various authorities and associated members as such there will be a requirement that all of the supplied equipment will be serviced and repaired at a variety of locations across the AGMA region in line with the manufacturer’s instructions, and as detailed in the documents submitted at tender.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
Minimum level(s) of standards possibly required: As stated in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9Z5B-9USV6R
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The closing date for receipt of tenders is 6.11.15 at 12:00. The required go live date is 1.1.2016. The successful bidder must be prepared to work with all the framework participants to ensure this date is achievable. The framework will run initially for a 3 year period (from 1.1.2016 to 31.12.2018), with the option to extend for up to a further 12 months (to 31.12.2019) All tenders must be submitted via The Chest. Bids not submitted via The Chest will not be accepted.

All questions regarding the tender must be raised via The Chest. Chest address: www.the-chest.org.uk The Council shall not be responsible for any costs, charges or expenses incurred by bidder and accepts no liability for any costs, charges, charges or expenses irrespective of the outcome of the competition, or if the competition is cancelled or postponed.

All dates, time periods and values specified in this notice are provisional and the Council reserves the right change these.
The Council is purchasing on behalf of other Authorities as stated below:
Confirmed initial users are: Stockport Metropolitan Borough Council; Solutions SK Ltd (part of Stockport Council); Rochdale Council; Trafford Council; Bury Council; Bolton Council; Greater Manchester Police.
This framework is also available to: Manchester City Council; Oldham Council; Salford City Council; Tameside Metropolitan Borough Council; Transport for Greater Manchester; Trafford Council; Wigan Council; Blackpool Council; Greater Manchester Fire and Rescue; Cheshire East; Warrington Council; Greater Manchester Councils and associated Member Areas (AGMA), 3rd Sector Organisation, Charitable Trust, NHS and HSC bodies including Ambulance Services, Central Government Departments and their Agencies, Schools and Academies, Housing Associations and Social Enterprises within the Wider Greater Manchester Area.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.10.2015

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