Supply of Commercial Satellite Imagery to MOD

Supply of Commercial Satellite Imagery to MOD

Intelligence, Surveillance, Target Acquisition and Reconnaissance. Intelligence, Surveillance, Target Acquisition and Reconnaissance.

United Kingdom-Glasgow: Intelligence, surveillance, target acquisition and reconnaissance

2016/S 006-007248

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C, Other
Def Cmrcl CC -JFC3c, Room1.2.50, Kentigern House, 65 Brown Street
For the attention of: David Rankin
G2 8EX Glasgow
UNITED KINGDOM
Telephone: +44 1412242536
E-mail: DefCmrclCC-JFC3c@mod.uk
Fax: +44 1412242139

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Commercial Satellite Imagery.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services

NUTS code UKI23

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Intelligence, Surveillance, Target Acquisition and Reconnaissance. Intelligence, Surveillance, Target Acquisition and Reconnaissance.

II.1.6)Common procurement vocabulary (CPV)

35720000

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Enabling Contract for the supply of Commercial Satellite Imagery.
Joint Forces Intelligence Group (JFIG) has a global requirement for Commercial Imagery (CI) for intelligence purposes and the creation of geospatial products to support Defence planning, training and operations. The Defence Geographic Centre (DGC) and Defence Intelligence Fusion Centre (DIFC) are responsible for the purchase of and timely, cost efficient delivery of CI for use by Defence and Other Government Departments (OGD) to support this requirement.
JFIG uses CI in response to requests for support from Defence and OGDs. Such requests are often high-priority, high-profile and require a rapid response in order to react to time-critical events. CI is used to support production of foundation geospatial products including image maps, situational awareness products and raster datasets and intelligence products.
CI requirements often need to be met quickly and efficiently in order to react to time-critical events. A response time of 24 hours is necessary to service urgent requirements and is consequently seen as a critical element of contract delivery.
The Contractor will act as a broker between JFIG and CI vendors and contractor expertise will provide access to and knowledge of all vendors. The Contractor will staff all requirements and will provide unbiased recommendations based upon other experiences with vendors.
Contractors will be required to:
a. provide CI at a competitive price;
b. deliver CI within defined operational and routine timeframes;
c. deliver CI via FTP and optical media/portable hard drives;
d. deliver CI with MoD-compliant metadata;
e. provide expert investigation and assessment of the existing medium and/or high resolution CI with recommendations on the suitability for the Defence requirement;
f. task and provide a delivery service for CI new collection to meet defined requirements;
g. provide a delivery service for archive CI to meet defined requirements;
h. provide Ground Control Points (GCP) if required and enhanced imagery products, namely orthorectified imagery (to remove all terrain distortions), pan-sharpened imagery and mosaicked imagery to supplement above requirements;
i. provide advice and support relating to technical issues concerning the use of CI;
j. have a thorough understanding of licence issues and be able to negotiate suitable usage permissions on behalf of ICG;
k. treat sensitive nature requests accordingly.
The Contract will be for an initial period of 3 years starting on 1.7.2016. This will be followed by 2 1-year option periods.
The contract will involve aspects that require the Contractor site to be granted a Facility Security Clearance (FSC) by its National/Designated Security Authority. To tender for the contract Contractors must therefore have, or be willing to, be subjected to the FSC process. Contractors will then be bound not to release or reveal to any third parties any details of a request or order submitted by JFIG without our express permission.
Estimated value excluding VAT: 7 401 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will run for 3 Years with 2 additional 1-year extensions.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.7.2016. Completion 30.6.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 6
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and / or documents for this opportunity are available on www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to the Response Manager and add the following Access Code: XXXXXXX. Please ensure you follow any instruction provided to you.
The deadline for submitting your response(s) is DD/MM/YYYY 00:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk

Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a short-list of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the Help Text Box for the Dynamic PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 65

2. Commercial. Weighting 35

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JFC7a/00007

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.2.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 4X95UAJY9X
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone + 44 800282324.

GO Reference: GO-201618-DCB-7550557.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C, Other
Room 1.2.50, Def CC JFC3c, Kentigern House, 65 Brown Street
G2 8EX Glasgow
UNITED KINGDOM
E-mail: DefCmrclCC-JFC3c@mod.uk
Fax: +44 1412242139

Body responsible for mediation procedures

Ministry of Defence, C&C, Other

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.1.2016

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