Supply of commercial vehicle servicing and maintenance

Supply of commercial vehicle servicing and maintenance

The authority wishes to appoint a garage to provide vehicle servicing and MOT tests together with the maintenance of its fleet of vehicles, comprising both LGVs and HGVs.

UK-Basingstoke: repair and maintenance services of motor vehicles and associated equipment

2012/S 158-264240

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Basingstoke and Deane Borough Council
Civic Offices, London Road
For the attention of: Danielle Clarke
RG21 4AH Basingstoke
UNITED KINGDOM
Telephone: +44 1256845726
E-mail: danielle.clarke@basingstoke.gov.uk
Fax: +44 1256845200

Internet address(es):

General address of the contracting authority: www.basingstoke.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of commercial vehicle servicing and maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Basingstoke, Hampshire, United Kingdom.
NUTS code UKJ33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Supply of commercial vehicle servicing and maintenance.
II.1.6)Common procurement vocabulary (CPV)

50110000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The authority wishes to appoint a garage to provide vehicle servicing and MOT tests together with the maintenance of its fleet of vehicles, comprising both LGVs and HGVs. The requirement is for regular appointments for MOT tests, servicing and intermediate servicing together with emergency and ad-hoc work including recovery of vehicles should the need arise. The contract will run for 3 years, with the option to extend the contract for an additonal period of not more than 2 years.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.11.2012. Completion 31.10.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
N/A.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified if any of the circumstances listed in Article 45 of the Public Procurement Directive 2004/18/EC (Regulation 23 of the UK Public Contracts Regulations 2006) apply to their organisation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.
Minimum level(s) of standards possibly required: Refer to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Refer to tender documents.
Minimum level(s) of standards possibly required:
Refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

If you would be interested to tender for this opportunity please note that the issue and return of the documentation will be carried out via our electronic tendering platform ProContract. To access the opportunity and express an interest as a supplier please visit www.businessportal.southeastiep.gov.uk to register for free.

Once you have expressed an official interest via the South East Business Portal you will receive an automated invitation email from the Business Portal containing a link inviting you to access the Invitation to Tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendments) Regulations 2009) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Emgland, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.8.2012

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